Pennsylvania executive assistant employment contract template

Pennsylvania Executive Assistant Employment Contract

This Full-Time Executive Assistant Employment Contract (the "Agreement") is made and effective as of [Date] by and between [Employer Legal Name], located at [Employer Address], [Employer City], PA [Employer Zip Code] ("Employer") and [Executive Assistant Legal Name], residing at [Executive Assistant Address], [Executive Assistant City], PA [Executive Assistant Zip Code] ("Executive Assistant").

Position

• Option A: Full-Time Executive Assistant reporting to [Executive Name], [Executive Title].
• Option B: Full-Time Executive Assistant reporting to [Department Name].
• Option C: Full-Time Executive Assistant with supervisory responsibilities over [Number] administrative staff.
• Detailed Responsibilities: Managing executive calendars, scheduling and prioritizing meetings, screening calls and correspondence, arranging complex travel (domestic and international), preparing agendas and minutes, drafting/proofreading/managing confidential communications, handling expense reports, maintaining office filing systems, supporting special projects, liaising with stakeholders, organizing events, gatekeeping, overseeing office supply procurement. Requires proficiency with [Software 1, e.g., Microsoft Outlook], [Software 2, e.g., Concur], [Software 3, e.g., Microsoft Office Suite].

Employment Type and Work Hours

• Option A: Full-time, Monday-Friday, [Start Time] to [End Time].
• Option B: Full-time, requiring flexibility to accommodate executive needs outside of standard business hours. Expectation for after-hours responsiveness: [Description of Expectation].
• Overtime: Subject to Pennsylvania wage and hour laws. Overtime will be paid at 1.5 times the regular hourly rate for hours worked over 40 in a workweek. Pre-approval required by [Manager Name].

Compensation

• Option A: Salary: [Salary Amount] per year, paid [Pay Period: e.g., Bi-weekly, Semi-monthly].
• Option B: Hourly Rate: [Hourly Rate]. Paid [Pay Period: e.g., Bi-weekly, Semi-monthly].
• Option C: Bonus/Incentive Pay: Eligible for discretionary bonus based on performance and company profitability, as determined by Employer.
• Tax Withholdings: Employer will withhold all applicable federal, state (Pennsylvania), and local taxes as required by law, including, if applicable, Philadelphia wage tax or other local taxes.

Benefits

• Option A: Health Insurance: Employer offers health, dental, and vision insurance, with details outlined in the employee benefits handbook.
• Option B: Paid Time Off (PTO): [Number] days of PTO per year, accruing according to company policy. Vacation time is subject to pre-approval by [Manager Name].
• Option C: Paid Holidays: Recognized paid holidays include: [List of Holidays].
• Option D: Sick Leave: [Number] days of paid sick leave per year.
• Option E: Retirement Plan: Eligible to participate in the company's 401(k) plan after [Number] months of employment.
• Option F: Other benefits: [List any other benefits, e.g., parking, transit].

Remote Work (If Applicable)

• Option A: This position is [Fully Remote, Hybrid, Onsite].
• Option B (If Remote/Hybrid): Executive Assistant is responsible for maintaining a secure home office environment in compliance with company cybersecurity policies.

Performance Review

Performance will be reviewed annually, focusing on communication efficiency, calendar accuracy, confidentiality, and executive satisfaction.

Confidentiality

Executive Assistant acknowledges that they will have access to confidential information, including but not limited to client data, executive information, and company proprietary information. Executive Assistant agrees to maintain the confidentiality of all such information during and after employment. This obligation extends indefinitely.

Intellectual Property

All work product created by the Executive Assistant during employment is the sole property of the Employer.

Code of Conduct and Conflict of Interest

Executive Assistant agrees to adhere to the Employer's Code of Conduct and to avoid any conflicts of interest. Disclosure of any potential conflicts is required immediately.

Anti-Harassment and Non-Discrimination

Employer is an equal opportunity employer and prohibits harassment and discrimination of any kind based on race, color, religion, ancestry, age, sex, national origin, disability, or any other protected characteristic under Pennsylvania and federal law (Pennsylvania Human Relations Act).

Equipment and Resources

Employer will provide the necessary equipment and resources for the Executive Assistant to perform their duties, including a [Laptop Model], [Cell Phone Model]. All equipment must be returned upon termination of employment.

Vehicle Use (If Applicable)

• Option A: Vehicle use is [Required, Not Required].
• Option B (If Required): Executive Assistant must maintain a valid driver's license and insurance as required by Pennsylvania law.

Termination

• Option A: This is an at-will employment relationship, meaning either party may terminate the employment at any time, with or without cause and with or without notice.
• Option B: In the event of termination by the Employer without cause, [Number] weeks' notice or pay in lieu of notice will be provided.
• Final Payment: All final wages, including accrued PTO (if applicable) will be paid in accordance with Pennsylvania law.

Non-Solicitation and Non-Disparagement

During employment and for [Number] months following termination, the Executive Assistant agrees not to solicit employees or clients of the Employer. The Executive Assistant also agrees not to disparage the Employer.

Non-Compete (Consult Legal Counsel on Enforceability in Pennsylvania)

For [Number] months following termination, and within a [Number] mile radius of [City, PA], the Executive Assistant agrees not to engage in a business that directly competes with the Employer in the [Industry] industry. This clause is to protect legitimate business interests.

Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Pennsylvania. Venue for any disputes arising under this Agreement shall be in [County Name] County, Pennsylvania.

Required Notices

Executive Assistant acknowledges receipt of required federal and Pennsylvania labor law posters, including Workers’ Compensation and Unemployment Compensation notices.

Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

Eligibility to Work

Executive Assistant warrants that they are legally authorized to work in the United States.

Acknowledgment

Executive Assistant acknowledges that they have read this Agreement, understand its terms, and have had the opportunity to consult with legal counsel prior to signing.

Signed this [Day] day of [Month], [Year].

____________________________
[Employer Representative Name], [Employer Title]

____________________________
[Executive Assistant Legal Name]