Pennsylvania HR generalist employment contract template

Pennsylvania HR Generalist Employment Contract

This Employment Contract (the "Agreement") is made and effective as of [Date], by and between [Company Name], a [State of Incorporation] corporation with a principal place of business at [Company Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Position: HR Generalist

Option A: The Employer hereby employs Employee as a full-time HR Generalist.

Option B: The Employer hereby employs Employee as a part-time HR Generalist.

2. Job Duties:

Employee shall perform the duties of an HR Generalist, including, but not limited to:

• Employee recruitment and onboarding.
• Administration of compensation and benefits programs.
• Employee relations and conflict resolution.
• Performance management.
• HR policy development and implementation.
• Workplace investigations.
• Compliance with federal and Pennsylvania state labor laws (wage & hour, leave, harassment statutes, etc.).
• Maintenance of personnel files in accordance with Pennsylvania recordkeeping requirements.
• Administration of performance review processes.
• Coordination of employee training and development.
• Safety and workers’ compensation liaison duties.
• Support for FMLA/PFML (where applicable).
• Employee counseling (within appropriate professional boundaries).
• Utilization of HRIS platform: [HRIS System Name].
• Utilization of payroll system: [Payroll System Name].
• Verification of employee eligibility using: [E-Verify or Employment Eligibility Tool].

3. Reporting Structure:

Option A: Employee shall report directly to the [Manager Name], [Manager Title].

Option B: Employee shall report directly to the [Manager Name], [Manager Title], with secondary reporting to [Secondary Manager Name], [Secondary Manager Title] for [Specific Tasks/Projects].

4. Work Location:

Option A: The primary work location is [Company Address], Pennsylvania.

Option B: The primary work location is [Company Address], Pennsylvania. This position is eligible for [Remote/Hybrid] work arrangements according to the company's [Remote Work Policy Document Name].

• The employer will provide the following home office equipment: [List of Equipment].
• Employee is responsible for maintaining a secure and private workspace in compliance with data privacy protocols under Pennsylvania law.

5. Employment Status and Work Hours:

Option A: This is a full-time position with an expected work week of [Number] hours.

Option B: This is a part-time position with an expected work week of [Number] hours.

• Pennsylvania meal and rest break standards will be adhered to.
• Overtime pay will be provided in accordance with state and federal law.

6. Compensation:

Option A: Employee shall be paid an annual salary of [Dollar Amount], payable [Pay Period Frequency].

Option B: Employee shall be paid an hourly wage of [Dollar Amount], payable [Pay Period Frequency].

• Employee will receive a Pennsylvania wage statement (pay stub) with each payment.
• The employee is classified as [Exempt/Non-Exempt] under both the FLSA and the Pennsylvania Minimum Wage Act.
• Overtime will be calculated at 1.5 times the regular hourly rate for non-exempt employees.
• Employee is eligible for a bonus or incentive program as detailed in [Bonus/Incentive Program Document Name].

7. Benefits:

Employee shall be eligible for the following benefits, subject to the terms and conditions of the applicable plans and policies:

• Pennsylvania-mandated coverage (Unemployment, Workers' Compensation).
• Group health insurance.
• Vision insurance.
• Dental insurance.
• Retirement plan eligibility: [Plan Details].
• Paid vacation leave: [Number] days per year.
• Paid sick leave: [Number] days per year.
• Paid holidays: [List of Holidays] (including company-specific and Pennsylvania observed dates).
• Parental or family leave: In accordance with Pennsylvania and federal law.
• Option A: Tuition reimbursement: [Details].
• Option B: Professional development funding for SHRM/PHR certifications: [Details].

8. Compliance:

Option A: Employment is contingent upon successful completion of a criminal background check.

Option B: Employment is contingent upon successful completion of a criminal background check and [Child-Abuse Clearance, if applicable].

Employee agrees to maintain any required HR licenses and ongoing training.

9. Confidentiality:

Employee agrees to maintain the confidentiality of all personnel records, personal information under Pennsylvania labor laws, and sensitive company HR data.

• Employee will adhere to secure storage, transmission, and disposal procedures for paper and electronic records.

10. Intellectual Property:

Employee agrees that all intellectual property and proprietary information related to HR-specific processes, forms, and training materials developed during employment are the property of the Employer.

11. Ethics and Anti-Discrimination:

Employee agrees to adhere to the company's ethics, anti-discrimination, and equal employment opportunity policies, which comply with the Pennsylvania Human Relations Act and relevant federal statutes.

• Protected classes include, but are not limited to: race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age (40 or older), disability, genetic information, marital status, familial status, veteran status, and any other legally protected characteristic.

12. Anti-Harassment and Workplace Conduct:

Employee agrees to adhere to mandatory anti-harassment and workplace conduct standards.

13. Whistleblower Protection:

Employee is protected from retaliation for reporting compliance violations or workplace misconduct under Pennsylvania law.

• Employee can report concerns to [Designated Contact/Department] using the following procedures: [Reporting Procedures].

14. Non-Compete and Restrictive Covenants:

Option A: Employee agrees not to compete with the Employer during the term of employment and for a period of [Number] months following termination of employment within a [Geographic Area].

• This non-compete agreement is limited to [Specific Industry/Job Functions] and is intended to protect the Employer's confidential business information and customer relationships.

Option B: Employee agrees not to solicit employees or confidential business partners of the Employer during the term of employment and for a period of [Number] months following termination of employment.

Option C: Non-compete and restrictive covenant agreements do not apply to this role.

15. At-Will Employment:

Employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

• The company's progressive discipline policy is [Applicable/Not Applicable]. If applicable, reference the policy document [Progressive Discipline Policy Document Name].
• Upon termination or resignation, employee agrees to participate in an exit interview.
• Final paycheck will be provided in accordance with Pennsylvania law.
• Information regarding benefit continuation or COBRA will be provided upon termination.
• Employee agrees to return all company property and HR data upon termination, regardless of the reason for termination.

16. Dispute Resolution:

Option A: Any disputes arising out of or relating to this Agreement shall be resolved through negotiation and mediation.

Option B: Any disputes arising out of or relating to this Agreement shall be resolved through binding arbitration in [City, State].

• This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Pennsylvania. Venue for any legal action shall be in [County] County, Pennsylvania. This does not limit statutory rights to file administrative complaints with agencies like the Pennsylvania Human Relations Commission.

17. Pennsylvania-Specific Requirements:

The Employer will maintain compliance with all applicable Pennsylvania-specific requirements, including:

• Workers’ Compensation posting.
• Unemployment Insurance information.
• Wage Theft Notice posting.
• State OSHA compliance (if applicable).

18. Employee Acknowledgment and Training:

Employee acknowledges receipt of and agrees to participate in training related to:

• Pennsylvania workplace safety.
• Anti-harassment policies.
• HR best practices.
• Annual refresher training requirements.

19. Electronic Signatures:

Electronic signatures shall be accepted in accordance with Pennsylvania's Uniform Electronic Transactions Act.

20. Company-Specific Policies and Review:

This Agreement is subject to all company-specific policies and may be updated periodically to reflect changes in Pennsylvania or federal law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

_______________________________

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

_______________________________

[Employee Name]

Date: [Date]