Oklahoma janitor employment contract template

Oklahoma Janitor Employment Contract

This Oklahoma Janitor Employment Contract (the "Agreement") is made and entered into as of [Date] by and between:

• [Company Name], a [State] [Entity Type] with its principal place of business at [Company Address] ("Employer"), and
• [Employee Name], residing at [Employee Address] ("Employee").

1. Position and Job Duties

• The Employer hereby employs the Employee as a [Janitor/Custodian].
  • Option A: Janitor
  • Option B: Custodian
• The Employee's duties include, but are not limited to:
  • Sweeping, mopping, and vacuuming floors
  • Dusting surfaces
  • Window and glass cleaning
  • Restroom sanitization
  • Trash collection and disposal
  • Disinfecting high-touch surfaces
  • Floor care (stripping, waxing, buffing)
  • Replenishing supplies (soap, paper products)
  • Minor maintenance
  • Reporting hazards or needed repairs
  • Snow and ice removal (if applicable)
  • Handling, transport, and storage of cleaning chemicals and equipment
  • Other duties as assigned.

2. Physical Demands and Work Environment

• The Employee must be able to:
  • Lift [Weight] pounds.
  • Use ladders.
  • Stand/walk for extended periods.
  • Work with cleaning chemicals.
  • Work variable shifts (early mornings, evenings, weekends).
• Uniform/PPE:
  • Option A: Employer-provided uniform.
  • Option B: Employee to provide [description].
  • Option C: Employer to provide PPE (gloves, masks, etc.).

3. Reporting Structure and Supervision

• The Employee will report to:
  • Option A: Facilities Manager [Name].
  • Option B: Building Supervisor [Name].
  • Option C: Designated company representative [Name].
• Supervision:
  • Option A: Teamwork required.
  • Option B: Independent work.

4. Work Location(s)

• Primary work location: [Property Address].
• Option A: May be required to work at multiple sites.
• Travel policy: [Description of travel requirements].
• On-site checks/security: [Description of security measures, e.g., key responsibilities, alarm codes].

5. Employment Status and Hours

• Full-time employment: [Yes/No].
• Required weekly hours: [Number] hours.
• Shift expectations: [Description of shift hours, e.g., after-business hours cleaning].
• Shift rotations: [Description of any shift rotation].
• Overtime eligibility: [Yes/No].
• Breaks: [Description of meal/rest break policies, complying with Oklahoma law]. (Note: Oklahoma law does not mandate breaks for adults.)

6. Compensation

• Wage: [Hourly/Salary]: [Amount] per [hour/pay period].
• Pay frequency: [Weekly/Biweekly/Monthly].
• Payment method: [Check/Direct Deposit].
• Overtime pay: 1.5x regular rate for hours over 40 per week.
• Option A: Shift differential for night work: [Amount].
• Option B: Bonus/incentive program: [Description].

7. Benefits

• Health insurance: [Yes/No]
• Dental insurance: [Yes/No]
• Vision insurance: [Yes/No]
• Retirement plan: [Yes/No, Description]
• Paid vacation: [Number] days per year.
• Paid sick leave: [Number] days per year.
• Oklahoma state/federal holidays: [Observed/Not Observed].
• Bereavement leave: [Number] days.
• Jury duty leave: Per Oklahoma law.
• Worker’s compensation: Provided.
• Unemployment insurance: Provided.
• Option A: Tool/uniform stipend: [Amount].

8. Training and Certification

• Required training:
  • Bloodborne pathogen handling (OSHA).
  • Hazardous chemical training (OSHA, Oklahoma Department of Labor).
  • Option A: Ladder safety certification.
  • Option B: First aid/CPR.
• Employer's obligations: Provide initial and regular safety trainings.

9. Workplace Safety

• Compliance with Oklahoma workplace safety regulations.
• Detailed SOPs for handling cleaning chemicals (OSHA Hazard Communication Standard).
• Procedures for reporting workplace injuries.
• Procedures for exposure incidents/bodily fluid cleanup.

10. Confidentiality and Client Privacy

• Restriction on disclosure of information, photos, or knowledge acquired while cleaning.
• Policies on lost and found items/handling building occupant property.

11. Anti-Harassment and Discrimination

• Prohibition of harassment and discrimination based on race, color, religion, gender, age, disability, etc. (Title VII, ADA, ADEA, Oklahoma Anti-Discrimination Act).
• Complaint procedures and non-retaliation provisions.

12. Workplace Conduct

• Prohibition of workplace violence, substance abuse, and theft.
• Drug and alcohol testing policy: [Description] (in alignment with Oklahoma statutes).

13. Termination

• Employment at-will (Oklahoma law).
• Voluntary resignation: [Notice period required, if any].
• Employer-initiated dismissal: [Cause/No-cause standards].
• Final wage payment: By next regular payday (Oklahoma law).
• Return of keys, uniforms, and equipment.

14. Performance and Discipline

• Procedures for addressing performance or disciplinary issues.
• Progressive discipline steps (verbal/written warnings, suspension, termination).
• Processes for appeals or employee grievance complaints.

15. Non-Solicitation and Confidentiality

• Non-disclosure of cleaning schedules, security protocols, or security codes.
• Non-compete agreements: Generally disfavored in Oklahoma. Any restrictive covenants must be limited, reasonable, and compliant with Oklahoma Statute Title 15, Section 219A.

16. Attendance and Absence

• Expectations for attendance, call-in/absence procedures, tardiness, shift swaps.
• Documentation for medical absences.
• Special weather/emergency response protocols: [Description, e.g., tornado shelter duties].

17. Dispute Resolution

• Prioritize informal resolution, then mediation and arbitration.
• Governing law: Oklahoma.
• Venue: [County, Oklahoma].

18. Compliance with Laws

• Compliance with all applicable local, state, and federal laws, including the Oklahoma Occupational Health and Safety Standards, Workers’ Compensation Act.
• Prevailing wage requirements under Oklahoma’s Little Davis-Bacon Act (if applicable).

19. Infectious Disease Response

• Employee acknowledgment of Employer's infectious disease response policies (COVID-19 or similar), including PPE, sanitizing protocols, and quarantine/isolation leave.

20. Recordkeeping

• Detailed recordkeeping policies for timecards, equipment checklists, and safety inspections.

21. Miscellaneous

• Amendment: This Agreement may be amended only by a written instrument signed by both parties.
• Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
• Entire Agreement: This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.
• Optional addendums for site-specific protocols or unusual janitorial duties.

All provisions may be adjusted by mutual consent to tailor the contract to site-specific janitorial realities, while mandating compliance with all mandatory Oklahoma and federal labor standards.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

Employer:

[Company Name]

By: [Employer Name]

Title: [Employer Title]

Employee:

[Employee Name]

Emergency Contact Name: [Emergency Contact Name]

Emergency Contact Phone Number: [Emergency Contact Phone Number]