Ohio IT assistant employment contract template

Ohio IT Assistant Employment Agreement

This IT Assistant Employment Agreement ("Agreement") is made and entered into as of [Date], by and between [Employer Full Legal Name], a [State of Formation] [Business Structure, e.g., Corporation], with its principal place of business at [Employer Address], hereinafter referred to as "Employer," and [Employee Full Legal Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Employment

• The Employer hereby employs the Employee as an IT Assistant, a non-exempt, full-time position.
• The Employee accepts such employment and agrees to perform the duties and responsibilities assigned by the Employer.
  • Option A: The Employee will be responsible for providing user support, installing and configuring workstations, performing routine maintenance on network hardware, implementing and monitoring cybersecurity protocols, and providing on-site and remote technical support.
  • Option B: The Employee will be responsible for providing end-user training, managing IT asset inventory, troubleshooting hardware and software, and participating in system upgrades and business continuity planning.
  • Option C: Other duties as assigned, consistent with the role of IT Assistant.

2. Required Skills and Knowledge

• The Employee represents and warrants that they possess the necessary skills and knowledge to perform the essential functions of the position, including but not limited to:
  • Option A: Familiarity with PC/Mac environments, Windows OS, Active Directory, VPNs, Office 365, and anti-virus management.
  • Option B: Knowledge of Ohio data privacy requirements and experience with relevant security protocols.
  • Option C: [List any specific technical skills or certifications relevant to the Ohio IT sector, e.g., CompTIA A+, Network+, Security+, familiarity with Midwest regional ISPs or Ohio-based enterprise platforms.]

3. Work Location and Travel

• The Employee's primary work location will be [Onsite Address in Ohio or "Remote within Ohio"].
• Travel Requirements:
  • Option A: No travel is required.
  • Option B: Occasional travel between Employer's locations within Ohio may be required.
  • Option C: [Specify travel requirements and frequency].

4. Reporting Structure

• The Employee will report to [Job Title of Supervisor, e.g., IT Manager] and will work closely with other members of the IT department.

5. Work Hours, Breaks, and Overtime

• The Employee's standard work hours are [Number] hours per week, from [Start Time] to [End Time], [Days of the Week].
• Breaks:
  • Option A: The Employee will be provided with a [Number] minute unpaid meal break and [Number] minute paid rest breaks.
  • Option B: Break schedules will be determined by the Employer based on operational needs.
• Overtime:
  • Overtime work must be pre-approved by the Employee's supervisor. Overtime will be compensated at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked in excess of 40 hours per workweek, as required by the Fair Labor Standards Act (FLSA) and Ohio Revised Code.

6. Compensation and Benefits

• Salary/Wage:
  • Option A: The Employee's base salary will be [Dollar Amount] per year, payable [Payment Frequency, e.g., bi-weekly].
  • Option B: The Employee's hourly wage will be [Dollar Amount] per hour, payable [Payment Frequency, e.g., bi-weekly].
• Payment Method:
  • Option A: Payments will be made via direct deposit.
  • Option B: [Specify other payment methods].
• Benefits:
  • The Employee will be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
    • Health Insurance
    • Dental Insurance
    • Vision Insurance
    • 401(k) or Ohio PERS/OPERS (if applicable)
    • Paid Vacation Time: [Number] days per year
    • Paid Holidays: [List Ohio Public Holidays]
    • Sick Leave: [Specify sick leave policy, referencing any applicable city ordinances (e.g., Cleveland, Columbus, Cincinnati) if any. Note: There is no statewide paid sick leave law in Ohio.]
• Bonus/Merit Pay:
  • Option A: The Employee may be eligible for a bonus or merit pay increase based on performance, as determined by the Employer.
  • Option B: The Employee is not eligible for a bonus or merit pay increase.
• Expense Reimbursement:
  • Option A: The Employee will be reimbursed for reasonable and necessary business expenses incurred in connection with their employment, subject to the Employer's expense reimbursement policy.
  • Option B: [Specify reimbursement policy for mobile or remote work expenses].

7. Training and Development

• The Employer may provide opportunities for the Employee to participate in training and development programs to enhance their skills and knowledge.
  • Option A: The Employer may reimburse the Employee for the cost of approved professional certifications, such as CompTIA, Microsoft, or Cisco.
  • Option B: [Specify details regarding training, ongoing education, and professional IT certification reimbursement programs relevant for Ohio-based IT staff.]

8. Equipment and Technology

• The Employer will provide the Employee with the necessary equipment and technology to perform their job duties.
• BYOD Policy:
  • Option A: The Employee is permitted to use their personal devices for business purposes, subject to the Employer's BYOD policy.
  • Option B: The Employee is not permitted to use their personal devices for business purposes.
  • [Specify details of mobile device management, if applicable]

9. Confidentiality and Data Protection

• The Employee agrees to maintain the confidentiality of all confidential information of the Employer and its clients.
• The Employee shall comply with all applicable data privacy laws, including Ohio-specific privacy statutes and any sector-specific regulations (e.g., HIPAA for healthcare, FERPA for education).
• [Include detailed provisions regarding protection of non-public personal or health information encountered in work with Ohio-based hospitals, schools, or financial institutions.]

10. Intellectual Property

• All intellectual property created by the Employee during the course of their employment shall be the sole and exclusive property of the Employer.
• [Require pre-approval for any open source or third-party code use per Ohio sector standards.]

11. IT Security Obligations

• The Employee shall comply with all IT security policies and procedures of the Employer.
• [Incorporate practical IT security obligations: mandatory use of strong passwords, multifactor authentication on company systems, immediate reporting of security breaches (per Ohio breach notification law), participation in regular security awareness training, and prohibition on personal software installation or use of cloud services outside company policy.]

12. Device Monitoring and Usage

• The Employee acknowledges that the Employer may monitor the Employee's use of company-provided devices and systems, subject to applicable Ohio laws.
• [Clarify email/internet usage policies and limits on personal use of company IT resources, referencing Ohio’s laws on electronic monitoring and employee notice.]

13. Anti-Harassment and Discrimination

• The Employer is committed to providing a workplace free of harassment and discrimination. The Employee shall not engage in any form of harassment or discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, or gender identity, as prohibited by federal and Ohio law.
• [Reference mandatory reporting of workplace harassment, with inclusion of reporting channels and investigation procedures common in Ohio HR practice.]

14. Non-Competition, Non-Solicitation, and Non-Disparagement

• [Include provisions regarding non-competition, non-solicitation, and non-disparagement, ensuring they comply with Ohio law and are reasonable in duration, geography (limited to relevant counties), and scope. Consider whether these provisions are truly necessary for an IT Assistant role.]

15. At-Will Employment

• The Employee's employment with the Employer is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to applicable law.
• Probationary Period:
  • Option A: The Employee will be subject to a [Number]-day probationary period.
  • Option B: No probationary period applies.

16. Termination

• [Specify legal notice period (if any per company policy), final wage payment timing (Ohio law generally requires by next scheduled payday), specifics on voluntary resignation, employer-initiated dismissal, and layoff procedures. Policies for transition of duties and return of equipment/data must be tailored for IT-specific needs.]

17. Workers' Compensation and Safety

• The Employer provides workers' compensation insurance in accordance with Ohio law.
• [Outline basic safety expectations in IT workspaces, including eye strain prevention, ergonomics, and accident reporting per Ohio law, referencing Ohio BWC (Bureau of Workers’ Compensation) compliance.]

18. Dispute Resolution

• This Agreement shall be governed by and construed in accordance with the laws of the State of Ohio, without regard to its conflict of laws principles. Any legal action or proceeding arising under this Agreement shall be brought exclusively in the state or federal courts located in [County Name] County, Ohio.
• [Mandate internal dispute escalation steps typical in Ohio businesses and clearly outline the process for negotiation, mediation, and potential arbitration before litigation.]

19. Disclosures

• [Include disclosures required under Ohio employment law, such as wage/hour notices or EEO postings, any mandatory background or BCI/FBI fingerprinting for IT roles in schools, healthcare, or childcare settings, and any sector-specific compliance (e.g., HIPAA training for healthcare IT assistants).]

20. Entire Agreement

• This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Full Legal Name]

By: ____________________________
[Employer Representative Name]
[Employer Representative Title]

____________________________
[Employee Full Legal Name]