Ohio HR generalist employment contract template

Ohio HR Generalist Employment Contract

This Ohio HR Generalist Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Name], a [State] [Entity Type, e.g., Corporation] with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Employment

Option A: Employer hereby employs Employee as a full-time Human Resources (HR) Generalist, and Employee hereby accepts such employment.

Option B: Employer offers Employee employment as a full-time HR Generalist. Employee's acceptance of this offer constitutes an agreement to the terms and conditions outlined herein.

2. Job Responsibilities

Employee's primary responsibilities as an HR Generalist include, but are not limited to:

• Full-cycle recruitment and onboarding
• Employee relations casework and conflict resolution
• HR policy interpretation
• Ohio-specific labor law and employment law compliance
• Benefits administration
• FMLA administration, acknowledging Ohio’s kin care and leave rules
• Payroll coordination
• Employee records maintenance per Ohio records retention statutes
• Regulatory compliance including federal, state, and local labor laws, EEOC, ADA, OSHA, and Ohio Civil Rights laws regarding workplace harassment and discrimination
• Support of performance review processes
• Training and development coordination
• Workplace investigations in compliance with local procedures
• Handling confidential employee data
• HRIS administration
• Participation in internal audits and Ohio-specific compliance training

3. Reporting Structure

Option A: Employee will report directly to the [HR Manager Name], HR Manager/Director, located in [City, Ohio].

Option B: Employee will report to the HR Director.

4. Work Location

Option A: Employee's primary work location will be at the Employer's office located at [Work Address], in [City, Ohio].

Option B: Employee will be permitted to work remotely, subject to the Employer's remote work policy and Ohio's legal requirements for remote employees, including record access and safety standards.

The Employer will/will not reimburse necessary technology or expenses per Ohio law and policy.

5. Employment Status and Work Hours

Option A: Employment is full-time. The standard workweek is 40 hours per week.

Option B: Employment is full-time. The standard workweek is [Number] hours. Overtime, if applicable, will be calculated and approved in accordance with the Ohio Minimum Fair Wage Standards. Employee is considered [Exempt/Non-Exempt] from overtime pay.

6. Compensation

Option A: Employee's base salary will be [Dollar Amount] per year, paid [Pay Frequency, e.g., bi-weekly] via [Payment Method, e.g., direct deposit], subject to mandatory pay deductions.

Option B: Employee will be eligible for merit increases and/or performance bonuses, subject to the Employer's performance review policy and achievement of HR KPIs. Pay frequency is aligned with Ohio wage payment laws.

7. Benefits

Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health, dental, and vision insurance
• Employer-sponsored retirement plan (e.g., 401(k) or Ohio OPERS)
• Paid time off (PTO) and sick leave, addressing any applicable Ohio local/school district leave ordinances
• Paid holidays, reflecting major Ohio state holidays
• Tuition or HR certification reimbursement (per employer policy)
• Employee assistance program
• Access to required HR legal or compliance training
• Expense reimbursement for professional memberships (e.g., SHRM, local Ohio HR associations)

The Employer will maintain state-mandated workers' compensation coverage, referencing the Ohio Bureau of Workers' Compensation (BWC) processes.

8. Confidentiality

Employee acknowledges that they will have access to confidential employee and company information. Employee agrees to:

• Maintain the confidentiality of all sensitive HR data under Ohio's data privacy laws.
• Not disclose personnel data, salary information, or investigation findings outside authorized channels.
• Comply with procedures for responding to data requests and legal subpoenas in the HR context. These obligations extend beyond the termination of employment.

9. Intellectual Property

Any HR policies, forms, process documentation, training materials, or handbooks developed during employment are the property of the Employer.

10. Secondary Employment

Option A: Employee is prohibited from engaging in secondary employment or consulting that creates a conflict of interest with the Employer.

Option B: Employee may engage in secondary employment or consulting outside of working hours, provided it does not conflict with their responsibilities to the Employer.

11. Compliance

Employee will comply with all applicable laws, regulations, and company policies, including:

• Mandatory training/certification updates for Ohio employment law and anti-harassment
• The Employer's code of conduct and ethical standards, emphasizing HR's role in enforcing anti-discrimination and workplace civility per the Ohio Civil Rights Act.
• Anti-retaliation commitments for employees who participate in protected activities.

12. Use of Company Technology

Employee's use of company technologies and HRIS must adhere to security protocols and the Employer's Acceptable Use Policy.

13. Termination

Option A: Employment is at-will. Either party may terminate the relationship at any time for any legal reason. The terminating party shall provide [Number] days written notice. Upon termination, the Employee must return all company property and security access and will receive a final paycheck compliant with Ohio wage payment statutes.

Option B: The employer reserves the right to terminate the employee in the event of breaches of confidentiality or ethics, and will follow specific procedures: required written notice, documentation handoff, exit interview protocols, final paycheck delivery compliant with Ohio wage payment statutes, return of company property/security access, and COBRA or continuation-of-benefits guidance.

14. Workplace Investigations

Employee will cooperate with workplace investigations and adhere to Ohio-specific procedures and compliance recordkeeping requirements.

15. Dispute Resolution

Option A: Any disputes arising out of or relating to this Agreement will be resolved through good-faith negotiation. If negotiation fails, the parties may agree to mediation.

Option B: Any dispute shall be resolved by binding arbitration in Ohio.

16. Governing Law and Jurisdiction

This Agreement shall be governed by and construed in accordance with the laws of the State of Ohio. The courts of Ohio shall have exclusive jurisdiction over any disputes arising out of or relating to this Agreement.

17. Restrictive Covenants

Option A: Employee agrees to comply with the Employer's non-solicitation and confidentiality agreements, which are tailored to the HR context in Ohio and do not violate state public policy.

Option B: There are no restrictive covenants included in this agreement.

18. Workplace Postings and Compliance Reviews

Employee will ensure compliance with all mandated workplace postings, OSHA notice delivery, and regular HR-related compliance reviews customary in Ohio business operations.

19. HR Reporting

Employee will be responsible for regular HR reporting duties to state agencies, unemployment documentation, and responding to unemployment claims through the Ohio Department of Job and Family Services (ODJFS).

20. Professional Development

Option A: Employee is expected to maintain professional HR certification (e.g., SHRM-CP, PHR) if required by the Employer.

Option B: Employer will reimburse required training with prior approval.

21. Grievance Reporting

Employee shall follow internal grievance reporting protocols, whistleblower protection consistent with Ohio law, and serve as a contact point for employees raising compliance concerns.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________

[Employee Name]