Ohio office assistant employment contract template

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How Ohio office assistant employment contract Differ from Other States

  1. Ohio follows at-will employment laws, allowing employers or employees to terminate employment at any time without cause.

  2. Ohio state law requires office assistant contracts to comply with unique minimum wage and overtime standards distinct from federal law.

  3. Ohio mandates specific language regarding discrimination and workplace safety in employment contracts, differing from other states.

Frequently Asked Questions (FAQ)

  • Q: Is an employment contract mandatory for office assistants in Ohio?

    A: No, employment contracts are not legally required, but having one clarifies terms and helps prevent disputes.

  • Q: What should be included in an Ohio office assistant employment contract?

    A: Key elements include job duties, compensation, at-will employment language, work schedule, and compliance with state law.

  • Q: Can an Ohio office assistant be terminated without notice?

    A: Yes. Under Ohio's at-will employment doctrine, employers can terminate employees at any time, with or without notice.

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Ohio Office Assistant Employment Agreement

This Full-Time Office Assistant Employment Agreement (the "Agreement") is made and entered into as of this [Date], by and between [Employer Legal Name], a [State] [Entity Type] with its principal place of business at [Employer Address] ("Employer"), and [Employee Legal Name], residing at [Employee Address] ("Employee").

WHEREAS, Employer desires to employ Employee as a full-time Office Assistant; and

WHEREAS, Employee desires to be employed by Employer in such capacity.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. Employment.

Employer hereby employs Employee, and Employee hereby accepts employment with Employer, as a full-time Office Assistant.

Option A: The Employee’s primary workplace will be at [Workplace Address].

Option B: The Employee’s primary workplace will be a hybrid model, with [Number] days per week at [Workplace Address] and [Number] days remote. Equipment provisions, data protection protocols, and acceptable use of company resources at home are detailed in Exhibit A.

Option C: The Employee's primary workplace is fully remote, as detailed in Exhibit A, which outlines data protection, acceptable use, and equipment provisions while working remotely.

Option D: This position is a temporary role lasting [Number] months.

2. Duties and Responsibilities.

Employee shall perform the duties and responsibilities commonly associated with the position of Office Assistant, including but not limited to:

  • Answering phones and directing calls.
  • Scheduling appointments and managing calendars.
  • Managing correspondence and records, including compliance with the Ohio Data Protection Act.
  • Filing and organizing documents.
  • Ordering and maintaining office supplies.
  • Greeting and assisting visitors.
  • Supporting office equipment use and maintenance.
  • Managing internal communications.
  • Organizing meetings and events.
  • Assisting in office event coordination.
  • Handling confidential information in compliance with Ohio-specific privacy and confidentiality statutes.
  • Other duties as assigned by Employer.

Option A: Required certifications include: [List certifications].

Option B: Required technological competencies include proficiency in Microsoft Office Suite, Google Workspace, and [Specific Ohio-based ERP/CRM system].

Option C: The employee shall complete the following Ohio-specific training: [List training].

3. Reporting Structure.

Employee shall report directly to [Supervisor Name], whose title is [Supervisor Title].

Option A: Daily expectations include [Specific daily expectations].

Option B: Attendance and timekeeping protocols are in accordance with Ohio Department of Commerce standards, as outlined in the Company Handbook.

Option C: Employee is expected to attend all meetings requested by supervisor.

4. Hours of Work.

The standard work hours for Employee shall be [Start Time] to [End Time], Monday through Friday.

Option A: Employee is entitled to a [Number] minute meal break and two [Number] minute rest breaks during each workday. Meal break will be scheduled from [Start Time] to [End Time].

Option B: Overtime work may be required from time to time. Overtime eligibility and calculation will be in accordance with the Ohio Minimum Fair Wage Standards.

Option C: Clock-in and clock-out procedures will be performed using [Timekeeping method], as outlined in the Company Handbook.

5. Compensation and Benefits.

Employer shall pay Employee a salary of [Dollar Amount] per [Pay Period], which meets or exceeds the Ohio minimum wage.

Option A: Payment will be made [Payment Frequency] via [Payment Method].

Option B: Overtime will be paid at one and one-half times the regular rate for hours worked over 40 in a workweek, in accordance with Ohio law.

Option C: Employer shall provide the following benefits:

  • Health insurance, dental insurance, and vision insurance, consistent with regional employer norms. Eligibility and enrollment timelines are outlined in the benefits summary.
  • Paid time off (vacation, sick leave, personal days) as outlined in the Company Handbook. Specific provisions for public holidays recognized in Ohio are detailed therein.
  • Bereavement leave, as outlined in the Company Handbook.
  • Eligibility for statutory family/medical leave, in compliance with federal FMLA as applied in Ohio.
  • Paid jury duty or voting leave, as required by Ohio law.
  • Access to retirement savings plans (such as Ohio Public Employees Retirement System, if applicable).

6. Professional Development.

Employer encourages professional development for Employee.

Option A: Employer will provide access to internal training and local Ohio-based training resources related to administrative skills.

Option B: Employer may reimburse Employee for educational courses related to administrative skills, subject to prior approval and the terms of the Company's education reimbursement policy.

7. Business Expenses.

Employer will reimburse Employee for reasonable business expenses incurred in the performance of their duties, in accordance with the Employer’s expense reimbursement policy and Ohio tax guidelines.

Option A: All expenses must be pre-approved by [Supervisor Name].

8. Intellectual Property and Confidentiality.

All documents, records, and work materials created by Employee in the course of their employment shall be the sole and exclusive property of Employer.

Option A: Employee acknowledges that they may have access to confidential and proprietary information of Employer, including trade secrets as defined by Ohio trade secrets law. Employee agrees not to disclose such information to any third party. Employee understands this provision includes no disclosure of client or company data per the Ohio Uniform Trade Secrets Act.

9. Technology Use and Data Protection.

Employee shall adhere to Employer's technology use and data protection policies, which are designed to safeguard personal and company information.

Option A: Employee shall comply with the Ohio Data Protection Act and federal HIPAA (if applicable).

Option B: Employee shall not access, use, or disclose any data or information without proper authorization.

10. Code of Conduct.

Employee shall adhere to Employer's Code of Conduct, which outlines expectations for professional dress and demeanor, respectful communication, and adherence to workplace policies.

Option A: The Code of Conduct includes a prohibition of discrimination, harassment, or retaliation, in line with the Ohio Civil Rights Act.

11. Employment At-Will.

Employee's employment is "at-will," meaning that either Employer or Employee may terminate the employment relationship at any time, with or without cause, subject to applicable Ohio law.

Option A: Employer may terminate employment immediately.

Option B: Employer shall provide [Number] days/weeks' notice prior to termination.

Option C: Employee is required to provide [Number] days' notice for resignation.

Option D: Final paycheck will be provided [Timeframe] per Ohio Revised Code.

12. Termination.

Causes for termination may include, but are not limited to: misconduct, poor performance, or business downsizing.

Option A: No non-compete restrictions apply.

Option B: Non-solicitation and non-disclosure clauses are valid as long as compliant with recent Ohio case law, as detailed in Exhibit B.

13. Dispute Resolution.

Any disputes arising out of or relating to this Agreement shall be resolved through internal dispute resolution steps, including: initial grievance submission, HR review, and mediation.

Option A: The parties agree that any legal action arising out of this Agreement shall be brought in the courts of [County] County, Ohio, applying Ohio law exclusively.

Option B: The parties agree to resolve any disputes through binding arbitration in Ohio, in accordance with the rules of the American Arbitration Association.

14. Workers' Compensation and Safety.

Employer shall maintain workers' compensation insurance as required by Ohio law.

Option A: Employer will provide a safe and ergonomic office environment, in compliance with Ohio Bureau of Workers’ Compensation regulations.

15. Equal Employment Opportunity.

Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, age, disability, national origin, military status, or ancestry, as protected by Ohio law.

16. Acknowledgment.

Employee acknowledges receipt of the Company policies/handbook and agrees to abide by future revisions.

Ohio law will be provided for any material changes.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Legal Name]

Signature: ____________________________

Date: [Date]

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