Ohio executive assistant employment contract template

Ohio Executive Assistant Employment Contract

This Ohio Executive Assistant Employment Contract (the “Agreement”) is made and effective as of [Date], by and between [Employer Legal Name], a [State] [Business Type] with its principal place of business at [Employer Address] (“Employer”), and [Executive Assistant Legal Name], residing at [Executive Assistant Address] (“Executive Assistant”).

1. Position

Option A: The Employer hereby employs the Executive Assistant, and the Executive Assistant hereby accepts employment with the Employer, as an Executive Assistant reporting to [Executive Name].

Option B: The Executive Assistant will provide support to the following executives: [List of Executive Names].

The Executive Assistant's duties include, but are not limited to:

• Complex calendar and schedule management
• High-level correspondence handling
• Travel arrangement and itinerary coordination
• Expense report processing
• Meeting and event planning
• Preparation of confidential company documents and presentations
• Gatekeeping functions
• Task and project tracking
• Document management
• Management of sensitive information
• Acting as liaison between executives and internal/external parties
• Overseeing office or administrative processes
• Support for HR or onboarding as specifically required
• Use of [List of Technologies]

The Executive Assistant will be evaluated based on [List of Evaluation Criteria].

2. Work Location and Remote Work

Option A: The primary physical work location is [Address], located in [City], Ohio.

Option B: Hybrid/Remote Work Policy: [Describe hybrid/remote work policy, if any. If remote, specify equipment, costs reimbursement, and Ohio wage & hour compliance].

The Employer will provide the following equipment: [List of Equipment].

3. Employment Status and Hours

Option A: This is a full-time employment position.

Option B: The Executive Assistant's standard weekly hours are [Number], with core availability from [Start Time] to [End Time], Monday through Friday.

Flexible Work Arrangements: [Describe flexible work arrangements, if any].

Overtime: Overtime will be paid in accordance with the Ohio Minimum Fair Wage Standards Act. Overtime-eligible employees will be compensated at one and one-half (1.5) times their regular rate of pay for all hours worked over forty (40) in a workweek. Overtime work requires prior consent from [Designated Supervisor/Manager].

Meal and Rest Breaks: [Describe meal and rest break policy, referencing company policy and Ohio best practices. Note that Ohio has no mandated meal/rest breaks].

4. Compensation

Option A: The Executive Assistant's annual base salary is [Dollar Amount], payable [Bi-weekly/Semi-monthly].

Option B: The Executive Assistant's hourly rate is [Dollar Amount], payable [Bi-weekly/Semi-monthly].

Overtime and Premium Pay: [Specify overtime and premium pay details, compliant with Ohio law].

Bonus/Incentives: The Executive Assistant is eligible for an annual performance bonus, the terms of which are outlined in [Document Name or Policy].

Payment Timing: Final pay upon termination will be provided in accordance with Ohio Revised Code timelines.

5. Benefits

The Executive Assistant is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health insurance
• Dental insurance
• Vision insurance
• Group life and disability insurance
• Employer-sponsored retirement or 401(k) plan
• Paid time off (Vacation: [Number] days per year, Sick leave: [Number] days per year. Note: Sick Leave is voluntary in Ohio)
• Observed Ohio legal and company holidays
• Family/medical leave policies (FMLA and any supplemental employer programs)
• Wellness benefits: [Describe wellness benefits, if any]
• Professional training or credential reimbursement: [Describe reimbursement details, if any]
• Administrative Professional Development Opportunities: [Specify any admin-specific training or development]

6. Confidentiality

The Executive Assistant acknowledges that during the course of employment, they will have access to confidential and proprietary information of the Employer, including but not limited to: company data, executive communications, M&A or financial materials, proprietary strategies, customer and personnel records. The Executive Assistant agrees to maintain the confidentiality of such information both during and after employment, as compliant with the Ohio Uniform Trade Secrets Act. This obligation of confidentiality shall continue for [Number] years after termination of employment.

7. Ownership of Work Product

All administrative documents, work product, reports, templates, digital files, and related materials prepared during the course of employment shall be the sole and exclusive property of the Employer. Upon termination of employment, the Executive Assistant shall promptly return or destroy all such materials. The Executive Assistant acknowledges that there is no reasonable expectation of privacy on employer-managed communications per Ohio law.

8. Non-Disclosure, Non-Solicitation, and Non-Compete

Option A: The Executive Assistant agrees not to disclose confidential information of the Employer to any third party. The Executive Assistant agrees not to solicit employees or clients of the Employer for a period of [Number] years following termination of employment within a [Geographic Area] radius of the Employer's principal place of business. The Executive Assistant agrees not to engage in any business that competes with the business of the Employer within a [Geographic Area] radius of the Employer's principal place of business for a period of [Number] years following termination of employment. These restrictions are limited to the Executive Assistant's unique interactions. This clause is intended to be reasonable and enforceable under Ohio law.

Option B: (No Non-Disclosure, Non-Solicitation, or Non-Compete). No restrictions apply.

9. Professional Conduct

The Executive Assistant shall comply with all workplace policies of the Employer, including but not limited to policies on attendance, punctuality, dress code, decorum, communication protocol, technology and equipment use. The Executive Assistant shall not represent the executive in contracts or legal matters without specific delegated authority.

10. Harassment and Discrimination

The Employer is committed to providing a workplace free of harassment and discrimination. The Employer's policies prohibit harassment and discrimination based on race, religion, gender, age, disability, military status, or any other protected category under federal or Ohio law (Title VII, Ohio Civil Rights Act, ADA). The Executive Assistant should report any incidents of harassment or discrimination to [Designated Contact/Department].

11. At-Will Employment

The Executive Assistant's employment with the Employer is at-will, meaning that either the Executive Assistant or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to the provisions below. This is consistent with Ohio law.

12. Termination

Voluntary Resignation: The Executive Assistant shall provide the Employer with [Number] weeks written notice of resignation.

For-Cause Termination: The Employer may terminate the Executive Assistant's employment for cause.

Without-Cause Termination: The Employer may terminate the Executive Assistant's employment without cause.

Severance Pay: [Describe severance pay protocols, if any].

Final Wages and Benefits: Final wages and benefits will be paid in accordance with Ohio regulations.

13. Return of Property

Upon termination of employment, the Executive Assistant shall immediately return all Employer property, including but not limited to: physical keys, ID badges, digital devices, files, and access cards.

14. Dispute Resolution

Option A: Any dispute arising out of or relating to this Agreement shall be resolved through internal complaint resolution, followed by mediation in [City], Ohio. If mediation is unsuccessful, the dispute shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association. The laws of the State of Ohio shall govern the interpretation and enforcement of this Agreement. Venue for any legal action shall be in [County] County, Ohio.

Option B: Any dispute arising out of or relating to this Agreement shall be resolved through internal complaint resolution, followed by litigation in the courts of [County] County, Ohio. The laws of the State of Ohio shall govern the interpretation and enforcement of this Agreement.

[Address Fee-Shifting or Costs in Dispute Resolution].

15. Workers' Compensation

The Executive Assistant is covered by the Employer's workers' compensation insurance as required by the Ohio Bureau of Workers' Compensation. The Executive Assistant shall adhere to all workplace health and safety expectations consistent with Ohio regulations.

16. Industry-Specific Obligations

[Incorporate any applicable industry-specific confidentiality or record-keeping obligations (e.g., HIPAA, SEC), as relevant.]

17. Entire Agreement and Amendment

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written. This Agreement may be amended only by a written instrument signed by both parties.

18. Survivability

The covenants contained in Sections 6, 7, 8 and 14 shall survive the termination of this Agreement.

19. Acknowledgment

The Executive Assistant acknowledges that they have read, understand, and agree to the terms and conditions of this Agreement and voluntarily consent to be bound by them. The Executive Assistant agrees to comply with I-9 verification requirements and submit to any required background check per Ohio law and Employer policy.

____________________________
[Executive Assistant Signature]

____________________________
[Executive Assistant Printed Name]

____________________________
[Date]

____________________________
[Employer Representative Signature]

____________________________
[Employer Representative Printed Name and Title]

____________________________
[Date]