Ohio office manager employment contract template

Ohio Office Manager Employment Contract

This Agreement is made and entered into as of [Date] by and between [Employer Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address], hereinafter referred to as "Employer," and [Employee Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Position and Responsibilities

The Employer hereby employs the Employee as a full-time Office Manager.

The Employee's duties shall include, but are not limited to:

• Office administration
• Facility and supply management
• Scheduling and coordinating meetings
• Overseeing office equipment and vendor relationships
• Supervising administrative staff
• Handling records retention and filing systems
• Managing incoming/outgoing correspondence
• Supporting HR functions like onboarding and timekeeping
• Managing petty cash and office budgets within predefined limits under company policy
• Assuring compliance with workplace safety standards
• Maintaining secure document handling practices.

The Employee will report to [Supervisor Title].

The Employee agrees to perform all duties faithfully and diligently, and in accordance with the policies and procedures of the Employer.

Required Skills:

• Microsoft Office proficiency
• Familiarity with Ohio business record-keeping laws
• HR software experience
• Excellent written and verbal communication skills
• Strong customer service skills
• Facilities oversight experience

2. Work Location

Option A: The Employee's primary work location shall be the Employer's office located at [Office Address in Ohio]. On-site work is required.

Option B: The Employee's primary work location shall be the Employer's office located at [Office Address in Ohio]. The employer may allow for hybrid or remote work as per company policy [Reference policy].

The Employer reserves the right to change the Employee's work location upon reasonable notice.

COVID-19/Public Health Protocols: The Employee shall adhere to all applicable federal, state, and local COVID-19 and other public health protocols as implemented by the Employer.

3. Employment Status and Work Schedule

The Employee is employed on a full-time basis.

The standard workweek is 40 hours.

Option A: The Employee's scheduled hours are [Start Time] to [End Time], Monday through Friday, with a [Length of Lunch Break] lunch break.

Option B: The Employee's specific work schedule will be determined by the Employer and may be subject to change based on business needs.

Overtime: Overtime work requires prior approval from [Supervisor Title]. In accordance with Ohio law, Employee will be compensated at one and one-half (1.5) times their regular hourly rate for all hours worked in excess of forty (40) in a workweek, unless exempt from overtime under applicable Ohio and federal law.

4. Compensation

Option A: The Employee's base annual salary is [Dollar Amount], payable [Frequency of Payment, e.g., bi-weekly].

Option B: The Employee's hourly wage is [Dollar Amount], payable [Frequency of Payment, e.g., bi-weekly].

Overtime pay will be calculated as required by Ohio law.

Ohio State Holidays: The Employee will be paid for work performed on Ohio state holidays at a rate of [Rate of Pay, e.g., regular rate, 1.5x rate].

Performance Reviews: The Employee's performance will be reviewed on [Date] and annually thereafter.

Option A: Bonus Eligibility: The Employee may be eligible for a performance-based bonus as determined by the Employer.

Option B: Profit Sharing: The Employee may be eligible to participate in the Employer's profit-sharing plan.

5. Benefits

The Employee is eligible to participate in the Employer's benefit plans, including:

• Major medical, dental, and vision insurance plans.
• Retirement/401(k) plan with [Matching Contribution, e.g., employer match up to 4%].
• Paid Time Off (PTO): [Number] days per year.
• Vacation: [Number] days per year.
• Accrued Sick Leave: In accordance with [Company Policy/Local Ordinance].
• Ohio and federal holidays.
• Option A: Professional Development Stipend: [Dollar Amount] per year for office management certifications.
• Option B: Commuter Assistance: [Description].

The Employer provides workers' compensation coverage as required by the Ohio Bureau of Workers' Compensation.

6. Confidentiality

The Employee acknowledges that they will have access to confidential business materials, personnel data, and proprietary information of the Employer.

The Employee agrees to maintain the confidentiality of such information during and after their employment.

This confidentiality obligation survives the termination of this Agreement.

7. Intellectual Property

Any intellectual property or business processes developed by the Employee in the course of their employment shall be the sole property of the Employer.

8. Performance Standards

The Employee shall adhere to all company office policies, including those regarding professional attire and conduct, responsible use of company equipment and IT systems, and anti-bullying and non-harassment rules.

The Employee shall promptly report any workplace safety or compliance issues.

Ohio-Specific Mandated Workplace Posting Requirements: The Employee is responsible for ensuring compliance with all required Ohio workplace postings, health and safety regulations, and labor posters.

9. Background Checks and Drug Screening

Option A: Employment is contingent upon a satisfactory background check.

Option B: The Employee may be subject to drug screening at hiring and/or periodically during employment.

All background checks and drug screenings will be conducted in accordance with Ohio law, including any applicable "ban the box" restrictions.

10. At-Will Employment

The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to the terms outlined herein.

Option A: Resignation: The Employee shall provide the Employer with [Number] weeks' written notice of resignation.

Option B: Termination by Employer: The Employer may terminate the Employee's employment for cause or without cause.

Option A: Termination Notice: In the event of termination without cause, the Employer will provide [Number] weeks' written notice or pay in lieu thereof.

Option B: Severance Pay: The Employer, at its sole discretion, may provide severance pay.

Immediate Termination: The Employer reserves the right to immediately terminate the Employee's employment for gross misconduct or violation of company policy.

Return of Property: Upon termination, the Employee shall immediately return all company property, passwords, and confidential materials.

Final Paycheck: The Employee's final paycheck will be provided in full compliance with Ohio Revised Code, due by the next regularly scheduled payday following the final day worked.

11. Restrictive Covenants

Option A: Non-Disclosure: The Employee agrees not to disclose any confidential information of the Employer during or after their employment.

Option B: Non-Solicitation: The Employee agrees not to solicit employees or customers of the Employer for a period of [Number] months following termination of employment.

Option C: Non-Compete: During the term of employment and for a period of [Number] months following the termination of employment, the Employee shall not, directly or indirectly, engage in any business that is competitive with the Employer within a [Radius] mile radius of the Employer's principal place of business. This provision is intended to be reasonable in terms of duration, scope, and geography, and does not unduly restrict the Employee from finding future employment.

12. Grievance and Dispute Resolution

The Employee should first attempt to resolve any workplace grievances through the Employer's internal complaint process, as outlined in [Reference to Policy].

Option A: Mediation: The parties agree to participate in voluntary mediation in the event of a dispute arising out of this Agreement.

Option B: Arbitration: Any dispute arising out of this Agreement shall be resolved by binding arbitration in accordance with the rules of the American Arbitration Association.

Governing Law and Venue: This Agreement shall be governed by and construed in accordance with the laws of the State of Ohio. Venue for any legal action shall be in [County Name] County, Ohio.

13. Anti-Discrimination

The Employer is an equal opportunity employer and complies with all applicable federal and state anti-discrimination statutes, including Title VII, the Ohio Civil Rights Act, the ADA, and the ADEA.

The Employer prohibits discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other protected characteristic under Ohio law.

The Employer is committed to diversity and inclusion.

The Employee should promptly report any instances of harassment or discrimination.

14. Compliance with Laws

The Employer complies with all applicable federal and state laws, including those relating to workplace safety, wage and hour regulations, family leave entitlements, whistleblower protections, and reasonable accommodations for pregnancy/disability.

The Employee acknowledges and agrees to comply with all applicable laws and regulations.

The Employee acknowledges receipt of and agreement to adhere to all employer workplace policies.

15. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

This Agreement may be amended only by a written instrument signed by both parties.

16. Optional Provisions and Customization

All terms are subject to change by written amendment.

The Employer retains the right to modify workplace policies.

Sections referencing bonus, profit sharing, restrictive covenants, mediation/arbitration, professional development stipend, and commuter assistance are optional and customizable to the Employer’s business needs and the unique nature of the Office Manager role.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

[Employee Name]

Signature: ____________________________

Date: ____________________________