Ohio accountant employment contract template

Ohio Accountant Employment Contract

This Ohio Accountant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Name], a [State] [Entity Type] with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Position and Job Description

Option A: Accountant

The Employer hereby employs Employee as a full-time Accountant. The Employee's primary duties and responsibilities include, but are not limited to:

• Preparing and analyzing financial statements in accordance with GAAP.
• Managing general ledgers and ensuring accuracy of financial data.
• Assisting in the preparation and filing of federal, Ohio state, and local municipal tax returns.
• Performing month-end and year-end closings.
• Reconciling accounts and maintaining accurate audit trails.
• Maintaining internal controls and ensuring compliance with accounting standards.
• Performing payroll administration in accordance with applicable laws.
• Assisting with budgeting, forecasting, and cost analysis.
• Supporting internal and external audit processes.
• Compliance monitoring in accordance with GAAP and Ohio Board of Accountancy rules.

Option B: Senior Accountant

The Employer hereby employs Employee as a full-time Senior Accountant. The Employee's primary duties and responsibilities include those listed in Option A, plus:

• Supervising and mentoring junior accounting staff.
• Developing and implementing accounting policies and procedures.
• Leading complex accounting projects.

Option C: [Specific Job Title]

The Employer hereby employs Employee as a full-time [Specific Job Title]. The Employee's primary duties and responsibilities include: [Detailed Job Description tailored to the specific role].

2. Qualifications and Credentials

Option A: CPA Requirement

Employee must possess and maintain a valid Certified Public Accountant (CPA) license from the Accountancy Board of Ohio. Employee is responsible for maintaining good standing with the Accountancy Board of Ohio, including meeting all mandatory continuing professional education (CPE) requirements.

Option B: CPA Preferred

Possession of a Certified Public Accountant (CPA) license from the Accountancy Board of Ohio is preferred. Employer will consider providing support for Employee to obtain their CPA license, subject to further agreement.

Option C: Other Certifications

Employee must possess and maintain the following certification(s): [List Certifications].

Option D: No Specific Certification Required.

No specific certifications are required for this position.

Employee is responsible for obtaining [Number] CPE hours per [Year/Other Interval] to maintain licenses/certifications.

3. Reporting and Collaboration

Option A: Direct Reporting

Employee will report directly to the [Job Title of Supervisor].

Option B: Indirect Reporting

Employee will report to the [Job Title of Supervisor], who in turn reports to the [Job Title of Higher-Level Supervisor].

Collaboration Requirements:

Employee is expected to collaborate with the [Department Name] department regarding [Specific collaboration tasks, e.g., payroll compliance, tax matters].

4. Work Location and Remote Work

Option A: On-Site

Employee's regular work location will be at the Employer's premises located at [Work Address] in Ohio.

Option B: Hybrid

Employee's work arrangement will be a hybrid model, with [Number] days per week worked on-site at the Employer's premises located at [Work Address] in Ohio, and [Number] days per week worked remotely.

Option C: Fully Remote

Employee will work remotely from [Employee's Location]. Employee understands that Ohio tax withholding requirements apply.

Employer-Provided Equipment:

The employer will provide the following equipment for remote/on-site work: [List equipment, e.g., laptop, monitor, phone].

Employee agrees to comply with the Employer’s cybersecurity and records retention policies, including Ohio data privacy requirements for financial information.

5. Employment Status and Work Hours

Full-Time Employment:

This is a full-time employment position in accordance with Ohio law.

Standard Weekly Hours:

The standard work week is [Number] hours per week, typically worked [Days of the week] from [Start Time] to [End Time].

Flexible Scheduling:

Option A: No Flexible Scheduling: No flexible scheduling is permitted.

Option B: Flexible Scheduling: Flexible scheduling may be permitted with prior approval from the [Job Title of Supervisor], subject to business needs.

Meal and Rest Breaks:

Employee is entitled to meal and rest breaks in accordance with Ohio Labor Law and the Ohio Minimum Fair Wage Standards Act.

Overtime Compensation:

Overtime work requires prior approval from the [Job Title of Supervisor]. Overtime will be compensated at a rate of one and one-half (1.5) times the Employee's regular rate of pay for all hours worked over forty (40) in a workweek, as required by the Fair Labor Standards Act (FLSA) and Ohio law.

6. Compensation and Benefits

Regular Rate of Pay:

The Employee's regular rate of pay is [Dollar Amount] per [Pay Period: e.g., hour, week, year], payable [Payment Frequency: e.g., biweekly, semimonthly].

Overtime Pay:

Overtime will be paid in accordance with federal and Ohio law.

Performance Bonus:

Option A: No Bonus: Employee is not eligible for a performance bonus.

Option B: Bonus Eligible: Employee is eligible for a performance bonus based on achievement of specific performance goals, as determined by the Employer. The bonus amount is at the discretion of the employer and is subject to change.

CPA Exam Support:

Option A: No Support: Employer does not provide support for the CPA exam.

Option B: Exam Fee Reimbursement: Employer will reimburse Employee for CPA exam fees upon successful completion of each section.

Option C: Paid Time Off for Exam: Employer will provide [Number] days of paid time off for each CPA exam section.

Continuing Professional Education (CPE):

Employer will reimburse Employee for reasonable CPE expenses up to [Dollar Amount] per year.

Benefits:

Employee is eligible for the following benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Employer contributions to a qualified retirement plan such as Ohio PERS or 401(k).
• Paid vacation
• Sick leave
• Ohio-specific statutory leaves (jury duty, voting, military leave)
• Observed state holidays
• Business expense reimbursement as per company policy.

7. Worker's Compensation, Unemployment, and FMLA

Worker's Compensation:

Employee is covered by mandatory worker's compensation insurance as required by the Ohio Bureau of Workers' Compensation (BWC).

Unemployment Insurance:

Employee is eligible for unemployment insurance benefits as provided by Ohio law.

FMLA:

Employee is eligible for leave under the Family and Medical Leave Act (FMLA) subject to meeting eligibility requirements.

8. Non-Compete Agreement

Option A: No Non-Compete

This Agreement does not include a non-compete provision.

Option B: Non-Compete Agreement

Employee agrees that during the term of employment and for a period of [Number] months following termination of employment, regardless of the reason for termination, Employee will not, directly or indirectly, engage in any business that competes with the Employer within a [Number] mile radius of the Employer's principal place of business. This restriction applies to [Specific line of business]. Employee acknowledges that this restriction is reasonable and necessary to protect the Employer's legitimate business interests, including client relationships and confidential financial information.

9. Intellectual Property

All intellectual property developed by Employee during the course of employment, including proprietary accounting processes, financial models, and analysis tools, shall be the sole and exclusive property of the Employer. Workpapers and financial records generated during employment are the property of the Employer under Ohio law.

10. Confidentiality and Data Protection

Employee agrees to hold confidential all financial information and data of the Employer and its clients, in accordance with Ohio-specific rules on financial data privacy. Employee shall not disclose or misuse any confidential information during or after the term of employment.

11. Compliance Requirements

Employee shall comply with all applicable professional ethics standards, the Accountancy Board of Ohio codes of conduct, fraud prevention policies, and internal control systems. Employee shall report any material financial irregularities, fraud, or violations as required by state or federal law.

12. Acceptable Use and Outside Activities

Employee shall use the Employer's IT infrastructure in a responsible and secure manner, handling electronic financial records with due care. Employee shall not engage in any unauthorized outside accounting services or activities that could create a conflict of interest under Ohio accounting rules.

13. Behavioral Standards

Employee shall adhere to high ethical standards, including zero tolerance for falsification of records, misuse of funds, or violation of legal compliance obligations in accounting practice.

14. Equal Employment Opportunity

The Employer is an equal opportunity employer and does not discriminate on the basis of religion, race, color, sex, national origin, age, disability, military status, or any other basis prohibited by federal or Ohio law.

15. Termination

At-Will Employment:

This is an at-will employment relationship, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause, subject to the notice requirements below.

Notice Requirements:

Option A: Employer Notice: If the Employer terminates the Employee’s employment, the Employer will provide [Number] weeks’ notice or pay in lieu of notice.

Option B: Employee Notice: If the Employee terminates the Employee’s employment, the Employee will provide [Number] weeks’ notice.

Immediately Terminable Offenses:

The Employer may terminate the Employee’s employment immediately for cause, including but not limited to violation of accounting standards, ethical breaches, or misconduct.

Post-Termination Duties:

Upon termination of employment, the Employee shall return all Employer property, including financial information and data, and deactivate access to Employer systems.

Final Wage and Vacation Payout:

The Employer shall pay the Employee all final wages and unused vacation time in accordance with Ohio law.

16. Dispute Resolution

Any dispute arising out of or relating to this Agreement shall be resolved through:

Option A: Internal Grievance: Internal grievance procedures, as outlined in the employee handbook.

Option B: Mediation: Mediation in [City, Ohio].

Option C: Arbitration: Binding arbitration in [City, Ohio].

Option D: Litigation: Litigation in the courts of [County] County, Ohio.

Governing Law:

This Agreement shall be governed by and construed in accordance with the laws of the State of Ohio.

Venue:

The exclusive venue for any legal action arising out of or relating to this Agreement shall be in the state or federal courts located in Ohio.

17. OSHA Compliance and Safety

Employee shall comply with all applicable OSHA regulations and safety policies.

18. Employee Handbook

The terms and conditions of this Agreement are subject to the provisions of the Employer's employee handbook, as amended from time to time.

19. Amendments

This Agreement may be amended only by a written instrument signed by both the Employer and the Employee.

20. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

[Employee Name]

Signature: ____________________________