North Carolina office manager employment contract template

North Carolina Office Manager Employment Contract

This North Carolina Office Manager Employment Contract (the "Agreement") is made and entered into as of [Date], by and between [Company Legal Name], a [State] corporation with its principal place of business at [Company Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Employment

Option A: The Employer hereby employs the Employee as a full-time Office Manager, and the Employee hereby accepts such employment.

Option B: The Employer intends to hire the Employee as a part-time Office Manager, with work hours as detailed in Section 5.

2. Position and Responsibilities

The Employee's position is Office Manager. The Employee will report to [Reporting Manager Title].

The Employee's responsibilities include, but are not limited to:

• Office administration oversight.
• Recordkeeping.
• Facilities management.
• Supervising administrative staff.
• Managing office budgets and purchases.
• Vendor relations.
• Handling communication with service providers.
• Organizing workplace safety and compliance training.
• Maintaining employee files per North Carolina regulations.
• Coordinating company events.
• Maintaining office supplies and equipment.

3. Required Competencies

• Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace).
• Experience with records management systems.
• Knowledge of North Carolina workplace safety guidelines.
• Strong organizational and communication skills.

4. Reporting Structure and Supervision

The Employee will report directly to [Reporting Manager Title].

The Employee will supervise [List of Positions Supervised].

Escalation processes will follow the company’s HR policy outlined in the employee handbook.

5. Work Location and Schedule

The primary workplace address is [Company Address] in North Carolina.

Option A: The Employee is expected to work on-site [Number] days per week.

Option B: The Employee is expected to work a hybrid schedule, [Number] days on site and [Number] days remote.

Option C: The Employee is expected to work remotely.

Regular work hours are [Start Time] to [End Time], [Days of the Week].

Technological resources provided: [List of Technological Resources]

6. Employment Classification

Option A: The Employee is classified as a full-time, exempt employee under the North Carolina Wage and Hour Act and FLSA.

Option B: The Employee is classified as a full-time, non-exempt employee under the North Carolina Wage and Hour Act and FLSA.

Meal and rest break policies are in accordance with North Carolina law and company policy.

7. Compensation

Option A: The Employee's annual base salary is [Salary Amount], payable [Payment Frequency].

Option B: The Employee's hourly wage is [Wage Amount], payable [Payment Frequency].

Overtime eligibility and calculation: Overtime is paid for hours worked over 40 per workweek, as required by North Carolina and federal law (if non-exempt).

Bonus/Incentive Programs: [Description of Bonus/Incentive Programs or N/A]

Necessary deductions for taxes and withholdings will be made.

8. Benefits

Health Insurance: [Description of Health Insurance Benefits]

Dental Insurance: [Description of Dental Insurance Benefits]

Vision Insurance: [Description of Vision Insurance Benefits]

Retirement Plan: [Description of Retirement Plan Eligibility, e.g., 401(k) participation]

Paid Time Off: [Description of Paid Time Off Accrual (vacation, sick, bereavement, holidays)]

Workers’ Compensation: The employee is covered by North Carolina workers’ compensation.

Disability Benefits: [Description of Disability Benefits, if any]

Tuition/Training/Professional Development: [Description of Allowances, if any]

9. Company Property and Technology Use

The Employee will be provided with [List of Company Property, e.g., laptop, mobile phone].

The Employee is responsible for safeguarding electronic records and confidential data, in accordance with North Carolina’s Identity Theft Protection Act.

10. Confidentiality

The Employee agrees to maintain the confidentiality of client lists, business records, HR files, and sensitive corporate information, adhering to North Carolina’s Trade Secrets Protection Act.

Confidentiality obligations survive termination of employment.

11. Intellectual Property/Works-For-Hire

All organizational documents, policies, procedures, templates, or systems developed by the Employee in their role are the property of the Employer.

12. Restrictive Covenants

Option A: Non-Competition: The Employee agrees not to engage in [Description of Restricted Activities] within [Geographic Scope, e.g., 50-mile radius] for a period of [Duration, e.g., 6 months] following termination of employment.

Option B: Non-Solicitation: The Employee agrees not to solicit clients or employees of the Employer for a period of [Duration, e.g., 6 months] following termination of employment.

Option C: Non-Disparagement: The Employee agrees not to disparage the Employer, its products, or its employees.

Option D: No Restrictive Covenants.

13. Workplace Conduct

The Employee will comply with company policies, North Carolina employment regulations, anti-discrimination, anti-harassment, and equal opportunity employment statutes, including all classes protected under federal law and the North Carolina Equal Employment Practices Act.

14. Workplace Safety

The Employee will adhere to OSHA compliance, North Carolina Department of Labor requirements, and company safety policies.

15. At-Will Employment

The Employee's employment is at-will, meaning either party may terminate the employment relationship at any time, for any legal reason or no reason, without cause or notice, subject to the terms of this agreement.

16. Termination

Option A: Notice Requirement: [Number] days' written notice is required by either party for termination of employment.

Option B: No Notice Requirement

Upon termination, the Employee will return all company property and receive a final paycheck by North Carolina’s next regular payday rule.

Accrued but unused PTO will be paid out per company policy and North Carolina law (if applicable).

17. Disciplinary Procedures

Disciplinary actions may include verbal warnings, written warnings, or probation.

Grounds for immediate dismissal include [List of Grounds, e.g., gross misconduct, theft].

18. Dispute Resolution

The parties agree to attempt to resolve any employment disputes informally.

If informal resolution fails, the parties agree to voluntary mediation or arbitration (in accordance with North Carolina ADR practices).

This agreement shall be governed by the laws of the State of North Carolina. Venue for any formal proceedings shall be [County Name] County, North Carolina.

19. Acknowledgement

The Employee acknowledges receipt and review of the employee handbook, company policies, and required notices (e.g., North Carolina labor law posters, E-Verify requirements).

20. Background and Reference Checks

Employment is contingent upon successful completion of background and reference checks in compliance with North Carolina law. Continued employment is contingent on at-will employment terms.

21. Integration Clause

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether oral or written, relating to the Employee's employment.

22. Modification

This Agreement may be modified only in a writing signed by both parties.

23. Other Provisions

[List any other provisions, e.g., parking access, expense reimbursement procedures, mobile phone stipend]

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Printed Name]
[Employer Title]
[Date]

____________________________
[Employee Full Legal Name]
[Employee Title]
[Date]