North Carolina office assistant employment contract template

North Carolina Office Assistant Employment Contract

This Full-Time Office Assistant Employment Agreement ("Agreement") is made and entered into as of [Date] by and between [Employer Full Legal Name], located at [Employer Address], hereinafter referred to as "Employer," and [Employee Full Legal Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Employment

• Option A: Employer hereby employs Employee as a full-time Office Assistant, and Employee hereby accepts such employment.
• Option B: Employer intends to employ Employee as a part-time Office Assistant at a rate of [Number] hours per week, and Employee hereby accepts such employment.

2. Job Duties

• The Employee's job position is Office Assistant. Employee will perform the following duties:
• Scheduling meetings and managing calendars.
• Managing correspondence, including emails and postal mail.
• Handling telephone and front desk reception duties.
• Maintaining office supplies and equipment.
• Organizing files (physical and electronic).
• Arranging business travel and appointments.
• Assisting with the preparation of reports and presentations.
• Supporting basic bookkeeping and data entry tasks.
• Offering administrative support to various departments as needed.
• Other duties as reasonably assigned by the Employer.

3. Reporting Structure and Workflow

• Option A: Employee will report directly to [Supervisor Name], [Supervisor Title], and the [Department Name] Department.
• Option B: Employee will report to [Supervisor Name], [Supervisor Title], with workflow expectations as directed by the [Department Name] Department.

4. Confidentiality

• Employee acknowledges that during employment, Employee will have access to sensitive business and personnel information.
• Option A: Employee agrees to hold all such information in strict confidence and not to disclose it to any third party. This includes, but is not limited to, customer lists, employee records, financial data, and trade secrets.
• Option B: Confidential information does NOT include information that is publicly available, or information that the Employee is required by law to disclose.

5. Work Location and Remote Work

• Option A: Employee's primary work location is [Office Address in North Carolina].
• Option B: Employee is eligible for remote work as outlined in the Employer's Remote Work Policy. Employer will provide the following technology/equipment: [List of Equipment].

6. Hours of Work, Overtime, and Breaks

• Option A: Employee's standard work hours are [Start Time] to [End Time], Monday through Friday, for a total of 40 hours per week.
• Option B: The Employee’s work schedule is [Days of Week] from [Start Time] to [End Time].
• Non-exempt employees will be compensated for overtime at one and one-half times their regular rate of pay for all hours worked over 40 in a workweek, as required by North Carolina law. Break times will be administered in accordance with North Carolina law.

7. Compensation

• Option A: Employee's base salary is [Dollar Amount] per year, payable [Frequency of Payment].
• Option B: Employee's hourly wage is [Dollar Amount] per hour, payable [Frequency of Payment].
• The Employer shall deduct from the employee’s compensation the following: all applicable federal, state, and local taxes, and any legally required deductions.
• Eligibility for bonuses or raises will be based on job performance as determined by the Employer.

8. Employee Benefits

• Employee may be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
• Health Insurance [Yes/No]
• Dental Insurance [Yes/No]
• Vision Insurance [Yes/No]
• Sick Leave
• Vacation/PTO
• North Carolina State Holidays (observed by the Employer)
• Participation under the North Carolina Workers’ Compensation Act
• Unemployment Benefits
• 401(k) or Retirement Plans [Yes/No]
• Commuter Benefits [Yes/No]
• Tuition Assistance [Yes/No]

9. Anti-Discrimination and Anti-Harassment

Employer is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by federal, state, or local law, including the North Carolina Equal Employment Practices Act.

10. At-Will Employment and Termination

Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause.

• Option A: Employer requests [Number] days written notice from Employee for termination.
• Option B: No advanced notice is required.

Upon termination, Employee will receive a final paycheck in accordance with North Carolina law and will return all Employer property. Severance pay will only be provided if specifically offered in a separate agreement.

11. Confidentiality and Nondisclosure

Employee agrees to maintain the confidentiality of Employer's proprietary information, including customer lists, employee records, and sensitive business information, both during and after employment.

• This obligation survives termination of employment for a period of [Number] years.

12. Intellectual Property

Employee agrees that all work-related documents, materials, forms, and procedures generated or modified by the Employee during employment are the sole property of the Employer.

13. Non-Solicitation and Non-Disparagement

Employee agrees not to solicit the Employer's customers or employees for a period of [Number] years after termination of employment.

• Option A: Employee agrees not to disparage the employer, its products or services.
• Option B: (Omit this sub-clause if no non-disparagement clause exists).

14. Background Checks and Verification

• Option A: Employment is contingent upon the successful completion of a background check and reference checks.
• Option B: Employee is required to provide documentation necessary for I-9 eligibility verification.

15. Workplace Safety

Employer is committed to providing a safe workplace in compliance with the North Carolina Occupational Safety and Health Act (OSHANC). Employee is responsible for reporting any workplace injuries or hazards to [Designated Person/Department].

16. Conduct and Communication

Employee is expected to maintain punctuality, adhere to the Employer's dress code, and conduct themselves professionally at all times. Employee's use of Employer's communication and information systems is subject to the Employer's policies.

17. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through informal resolution. If unresolved, the parties may agree to mediation or arbitration. The venue for any legal action shall be [County Name] County, North Carolina. This Agreement shall be governed by the laws of the State of North Carolina.

18. Compliance with North Carolina Law

Employer complies with North Carolina laws regarding personnel file access, notification of disciplinary actions, and child support withholding.

19. Acknowledgment of Policies

Employee acknowledges receipt of the Employee Handbook, Code of Conduct, and Workplace Policies, and agrees to comply with all updates and training as a condition of employment.

Employee Signature: ____________________________ Date: _______________

Employer Signature: ____________________________ Date: _______________

Printed Name of Employee: [Employee Printed Name]

Printed Name of Employer: [Employer Printed Name]