North Carolina executive assistant employment contract template

North Carolina Executive Assistant Employment Agreement

This Full-Time Executive Assistant Employment Agreement (the “Agreement”) is made and entered into as of [Date] by and between [Employer Full Legal Name], with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

1. Employment

Option A: Employer hereby employs Employee as a full-time Executive Assistant, and Employee hereby accepts such employment.

Option B: Employer agrees to employ Employee, and Employee agrees to work for Employer, as a full-time Executive Assistant, commencing on [Start Date].

2. Job Title and Responsibilities

2.1 Job Title: Executive Assistant

2.2 Primary Responsibilities: Employee’s primary responsibilities shall include, but not be limited to:

• Complex calendar and travel management for executives.
• Prioritized communication handling (phone, email, correspondence) on behalf of executives.
• Confidential information management.
• Expense reporting.
• Meeting and event planning.
• High-level document and presentation preparation.
• Liaison duties between executives and internal/external stakeholders.
• Research and preparation of executive summaries/briefings.
• Flexible task management.

2.3 Specialized Skills: Employee must possess proficiency in:

• North Carolina regional business protocols.
• Local travel logistics.
• Microsoft Outlook, Teams, Excel, and PowerPoint.
• Professional decorum.
• Advanced written and verbal communication.
• Critical thinking for problem-solving.
• Discretion in handling confidential information.

3. Reporting Structure and Autonomy

Option A: Employee will report directly to the [CEO/Assigned Executive Name and Title].

Option B: Employee will report directly to [Primary Reporting Name and Title] and secondarily to [Secondary Reporting Name and Title].

Accessibility: Employee is expected to maintain reasonable accessibility, including potential after-hours or flexible on-call availability, as required.

4. Work Location and Remote Work Policy

Option A: Employee's primary work location is [Employer's Designated Office Address in NC]. Regular attendance at off-site meetings is required.

Option B: Employee's primary work location is [Employer's Designated Office Address in NC]. Remote work is permitted according to the company’s Remote Work Policy, attached as Exhibit A.

Hardware and Technology: Employer will provide the following: [List of Provided Hardware and Technology].

Security Protocols: Employee must adhere to all company security protocols for remote access, compliant with North Carolina and federal data privacy requirements.

5. Work Hours and Overtime

Option A: Employee’s regular work hours are [Number] hours per week, from [Start Time] to [End Time], Monday through Friday.

Option B: Employee’s regular work hours are [Number] hours per week, as reasonably required to fulfill job duties.

Overtime Eligibility:

• Option A: Employee is eligible for overtime pay at a rate of 1.5 times their regular rate for hours worked over 40 in a workweek, in compliance with the Fair Labor Standards Act (FLSA).
• Option B: Employee is exempt from overtime pay under the FLSA.

Breaks and Meal Periods: Employee is entitled to reasonable breaks and a meal period, consistent with North Carolina law and company policy.

6. Compensation

Option A: Employer shall pay Employee an annual salary of [Dollar Amount], payable in bi-weekly installments.

Option B: Employer shall pay Employee an hourly rate of [Dollar Amount], payable bi-weekly.

Pay Cycle and Method: Employee will be paid bi-weekly via [Direct Deposit/Check].

Bonuses/Incentives: Employee may be eligible for performance-based bonuses, subject to Employer’s discretion and bonus plan terms.

Expense Reimbursement: Employer will reimburse Employee for reasonable and necessary work-related expenses, subject to Employer’s Expense Reimbursement Policy.

7. Employee Benefits

Eligibility: Employee will be eligible for benefits in accordance with Employer’s benefit plans, subject to plan terms and eligibility requirements.

Benefits include:

• Health Insurance: [Details of Health Insurance Plan].
• Dental and Vision Insurance: [Details of Dental and Vision Plans].
• Retirement/401(k) Plan: [Details of Retirement/401(k) Plan].
• Paid Vacation: [Number] days of paid vacation per year, accruing according to company policy.
• Sick Leave: [Number] days of paid sick leave per year, accruing according to company policy.
• Holidays: Paid holidays as designated by Employer, including recognized North Carolina public holidays.
• Professional Development: Employer may provide opportunities for training and professional development.

8. Confidentiality and Non-Disclosure

Employee acknowledges that they will have access to confidential information of Employer. Employee agrees to maintain the confidentiality of such information during and after employment, in accordance with the Employer’s Confidentiality Agreement, attached as Exhibit B, and the North Carolina Trade Secrets Protection Act.

9. Intellectual Property

All documents, data compilations, reports, and presentations produced by Employee within the scope of employment are the sole property of Employer.

10. Professional Conduct

Employee shall maintain the highest standards of professional conduct, including time management, accuracy, discretion, and adherence to the Employer’s Code of Conduct.

11. At-Will Employment

Employee’s employment is at-will, meaning that either Employer or Employee may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to the following:

• Notice of Resignation: Employee shall provide Employer with [Number] weeks' written notice of resignation.
• Notice of Termination: Employer may provide Employee with [Number] weeks' notice of termination or pay in lieu thereof, at Employer’s discretion.

12. Non-Solicitation

During employment and for a period of [Number] months following termination of employment, Employee agrees not to solicit employees or customers of Employer.

13. Non-Compete (Optional; Requires Careful Review Under NC Law)

Employee agrees that for a period of [Number] months following termination of employment, Employee will not engage in any business or employment that is directly competitive with Employer within a [Number] mile radius of [Specific City/County in NC]. This clause is intended to protect legitimate business interests of Employer and is reasonably limited in scope, time, and geography.

14. Anti-Harassment and Anti-Discrimination

Employer prohibits unlawful harassment and discrimination based on race, color, national origin, religion, age, sex, disability, genetic information, military status, or any other characteristic protected by federal or North Carolina law.

15. Workplace Safety and Workers' Compensation

Employer will maintain a safe workplace and comply with the North Carolina Workers’ Compensation Act.

16. Electronic Communications

Employee’s use of Employer’s electronic communication systems is subject to Employer’s Electronic Communications Policy.

17. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through mediation in [City, NC] before resorting to litigation. The laws of the State of North Carolina shall govern this Agreement.

18. Compliance with Laws

Employee shall comply with all applicable federal, state, and local laws, including employment eligibility requirements (I-9). Employee acknowledges receipt of notice regarding the North Carolina Identity Theft Protection Act.

19. Amendments

Any modifications to this Agreement must be made in writing and signed by both parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Full Legal Name]

By: ____________________________
[Employer Representative Name and Title]

____________________________
[Employee Full Legal Name]