North Carolina HR assistant employment contract template

North Carolina HR Assistant Employment Contract

This North Carolina HR Assistant Employment Contract ("Agreement") is made and entered into as of [Date] by and between [Employer Name], a [State] [Entity Type, e.g., Corporation], with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Employment Type

• Option A: Full-time employment. The Employee will work approximately 40 hours per week.
• Option B: Part-time employment. The Employee will work approximately [Number] hours per week.
• Option C: The Employee's standard work schedule is [Days of the week], from [Start Time] to [End Time].
  • The primary workplace location is [Workplace Location, e.g., 123 Main Street, Raleigh, NC].
• Option D: Remote/Hybrid Work Arrangement
  • Details of remote work arrangement (days, requirements, etc.): [Detailed explanation of the remote/hybrid work arrangement, including equipment, reporting, and required in-office days, etc.]
  • Eligibility criteria and procedures: [Detailed explanation of the eligibility and procedure, which may include performance or role requirements]

2. Job Title and Responsibilities

• The Employee's job title is HR Assistant.
• The Employee's duties and responsibilities include, but are not limited to:
  • Maintaining and organizing employee records and confidential files in compliance with NC records retention requirements.
  • Supporting recruitment activities: posting jobs, initial screenings, scheduling interviews, and conducting reference checks.
  • Providing onboarding and offboarding support.
  • Tracking time and attendance.
  • Supporting payroll processing and benefits administration.
  • Responding to routine HR inquiries.
  • Providing frontline compliance monitoring (I-9, E-verify, and NC-specific forms).
  • Assisting with workplace safety documentation consistent with NC OSH requirements.
  • Maintaining up-to-date knowledge of North Carolina and federal HR-related legislation.
  • Supporting training and diversity initiatives appropriate for HR administrative staff.
• Option A: Reporting Structure
  • The Employee will report to the [Supervisor's Job Title, e.g., HR Manager].
  • Channels for escalation: [Specify the channels for escalating issues or concerns.]
  • Expectations for internal collaboration: [Specify the internal collaboration required]
  • Requirements to maintain professional boundaries and neutrality in HR tasks.

3. Compensation

• Option A: Annual Salary
  • The Employee's annual salary will be [Dollar Amount], payable in accordance with the Employer's payroll schedule.
• Option B: Hourly Wage
  • The Employee's hourly wage will be [Dollar Amount].
• Overtime Eligibility: [Exempt or Non-Exempt]
  • If non-exempt, overtime will be paid at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked in excess of 40 in a workweek, in accordance with the FLSA and the North Carolina Wage and Hour Act.
• Payroll Periods: The Employee will be paid [Frequency, e.g., bi-weekly].
• Option C: Bonuses, Stipends, or Merit Increases
  • Bonuses, stipends, or merit increases are at the discretion of the Employer and are subject to performance and company profitability.

4. Wage Deductions

Permitted wage deductions will be made in accordance with North Carolina law.

5. Benefits

The Employee is eligible for benefits as outlined in the Employer's benefits plan, subject to the terms and conditions of such plan.

• Medical, dental, and vision insurance options (with eligibility dates and contribution details): [Detailed insurance information]
• Retirement plan(s) with vesting schedule: [Retirement plan information]
• Paid time off (PTO): [PTO policy, including accrual rates and usage guidelines.]
• Sick leave: [Sick leave policy]
• North Carolina public holiday policy: [Holiday policy]
• Bereavement leave: [Bereavement leave policy]
• Family and medical leave consistent with FMLA and NC requirements.
• Eligibility for jury duty and voting leave.
• Wellness or educational reimbursement packages: [Wellness and/or educational reimbursement policy]
• All benefits are subject to change at the Employer's discretion.

6. Probationary Period

• Option A: No Probationary Period
• Option B: Probationary Period
  • The Employee will be subject to a probationary period of [Number] days/months.
  • Requirements for performance reviews during the probationary period: [Details of performance review process]
  • Conditions for confirmation of employment: [Conditions for continuing employment after the probationary period.]
  • Changes to compensation or benefits during probation: [Any adjustments to compensation or benefits during the probationary period]

7. Conditions of Employment

Employment is contingent upon:

• Background check and pre-employment screening/post-offer drug testing as permitted by North Carolina and federal law.
• Work eligibility verification (I-9/E-verify).
• Adherence to the Employer's information technology usage rules, especially regarding personnel files and confidential data.

8. Confidentiality and Privacy

The Employee agrees to maintain the strict confidentiality of all employee and applicant data, and non-disclosure of sensitive business, payroll, or personnel information, in accordance with state and federal law, including the NC Identity Theft Protection Act.

Upon termination of employment, the Employee will return all confidential materials.

9. Non-Solicitation and Conflict of Interest

• The Employee agrees not to use internal access for unauthorized hiring or referrals.
• The Employee commits not to process personal or family member transactions without approval.
• The Employee agrees to disclose any relationships that could create a conflict of interest.

10. Non-Compete

• Option A: No Non-Compete
• Option B: Non-Compete Agreement
  • In consideration of the employment provided hereunder, Employee agrees that during the term of their employment, and for a period of [Number] months/years following the termination of their employment, whether voluntary or involuntary, Employee will not, directly or indirectly, engage in any business or employment within [Geographic Area] that is competitive with the HR services provided by Employer and that directly uses or relies on the Employee’s access to confidential information.
  • Employee acknowledges and agrees that their employment is not contingent upon their signing of this Non-Compete provision. Employee acknowledges that such restrictions are reasonable and necessary to protect Employer’s legitimate business interests.
  • This provision shall be interpreted and enforced in accordance with North Carolina law.

11. At-Will Employment

Employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to applicable laws.

12. Termination

• Option A: Voluntary Resignation
  • The Employee must provide [Number] days/weeks written notice of resignation.
• Option B: Employer-Initiated Termination
  • The Employer may terminate employment with or without cause, subject to applicable laws.
  • Notice, reasons, and termination meeting protocols will be provided in accordance with company policy.
• Option C: Immediate Dismissal for Cause
  • The Employer may terminate employment immediately for cause, including but not limited to willful misconduct, confidentiality breach, or violation of company policy.
• Layoff/Severance Procedures: [Details of layoff procedure and any severance package]
• Final Wage Payment Obligations: Final wages will be paid in accordance with North Carolina law.
• Return of company equipment and removal of access to HR systems and files.

13. Compliance and Best Practices

The Employer maintains policies that comply with the North Carolina Equal Employment Practices Act, and provides for a anti-discrimination, equal opportunity, and harassment-free workplace. Protected categories under NC and federal law include race, gender, age, disability, veteran status, genetic information, etc.

The Employee is required to report any suspected violations of these policies.

The Employee will acknowledge receipt of and adherence to the Employee Handbook.

14. Record-Keeping Diligence

The Employee will handle and retain HR files correctly, adhering to NC public records/retention laws.

The Employee will maintain confidentiality when storing, sharing, or transferring employee data.

15. Safety Obligations

The Employee will report potential hazards or workplace injuries in compliance with North Carolina Workers’ Compensation and OSH laws.

The Employee will participate in risk management or safety training if required.

16. Technology and Data Security Standards

The Employee will adhere to the Employer's IT, electronic communications, and security protocols, especially regarding access to personnel information and payroll systems.

The Employee is prohibited from unauthorized downloads or altering of company/employee records.

17. Dispute Resolution

• Step-by-step escalation timeline: [Detailed explanation of escalation procedure]
• Internal grievance process: [Detailed explanation of internal grievance process]
• Option A: Mediation
  • Any disputes arising out of or relating to this Agreement shall be resolved through mediation in [City, State].
• Option B: Arbitration
  • Any disputes arising out of or relating to this Agreement shall be resolved through binding arbitration in [City, State] in accordance with the rules of the American Arbitration Association.
• North Carolina law governs this Agreement. The venue for any legal action shall be [County], North Carolina.

18. Compliance with North Carolina Law

The Employer complies with all pertinent North Carolina wage notice and poster requirements, record access rights, and notification of employee rights under Wage and Hour provisions.

19. Acknowledgment and Acceptance

The Employee acknowledges having read and understood this Agreement.

This Agreement supersedes any prior oral or written understandings regarding the HR Assistant role.

By signing below, both parties acknowledge their agreement to the terms and conditions outlined in this North Carolina HR Assistant Employment Contract.

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name]

Title: [Title]

Date: ____________________________

____________________________
[Employee Name]

Date: ____________________________