New Jersey office manager employment contract template

New Jersey Office Manager Employment Contract

This New Jersey Office Manager Employment Contract ("Agreement") is made and entered into as of [Date] by and between:

• [Company Legal Name], a business registered in the State of New Jersey, with New Jersey business registration number [NJ Business Registration Number], having its principal place of business at [Company Physical Address], and represented by [Contact Person] ("Employer").
• [Employee Legal Name], residing at [Employee Home Address], with contact information [Employee Phone Number] and [Employee Email Address], and Social Security Number/Employee ID [Employee SSN or Employee ID] ("Employee").

1. Position:

• The Employer hereby employs the Employee, and the Employee hereby accepts employment, as a full-time Office Manager.

2. Work Schedule:

• Option A: The Employee’s regular work schedule shall be [Number] days per week, Monday through Friday, from [Start Time] to [End Time], including a [Duration] minute lunch/break period.
• Option B: The Employee’s regular work schedule shall be [Days of the Week], from [Start Time] to [End Time], including a [Duration] minute lunch/break period.

3. Work Location:

• Option A: The Employee's primary work location shall be the Employer's office located at [Office Address] in New Jersey.
• Option B: The Employee's primary work location shall be the Employer's office located at [Office Address] in New Jersey, subject to the Employer’s remote/hybrid work policy. The Employer will provide the necessary office equipment and secure access to company records as per the remote work policy. The employee must adhere to New Jersey data privacy requirements.

4. Job Duties:

• The Employee's job duties shall include, but not be limited to:
  • Front office administration.
  • Managing office supplies and inventory.
  • Vendor relationship management.
  • Facilities oversight.
  • Overseeing office maintenance and repairs.
  • Meeting scheduling.
  • Calendaring for company leadership.
  • Document preparation and distribution.
  • Management of incoming/outgoing mail and deliveries.
  • Onboarding and orientation of new hires.
  • Maintenance of office policies and procedures manuals.
  • Workplace safety and first aid compliance.
  • Coordination with building management.
  • Handling visitor reception and sign-in.
  • Record-keeping.
  • Administrative compliance requirements unique to New Jersey workplace regulations, including but not limited to: [Specific New Jersey compliance responsibilities, e.g., labor law postings, sick leave tracking].

5. Reporting Structure & Authority:

• Option A: The Employee shall report directly to the [Job Title of Direct Supervisor].
• Option B: The Employee shall report directly to the [Job Title of Direct Supervisor] and will have supervisory authority over [List of Positions Supervised, if any], including the ability to hire, train, supervise, evaluate, and discipline.

6. Compensation:

• Option A: The Employee's annual base salary shall be [Dollar Amount], payable [Frequency of Payment, e.g., bi-weekly, semi-monthly].
• Option B: The Employee's hourly wage shall be [Dollar Amount], payable [Frequency of Payment, e.g., bi-weekly, semi-monthly].
• Overtime shall be paid at a rate of one and one-half (1.5) times the Employee's regular rate of pay for all hours worked over 40 in a workweek, as required by New Jersey law.
• Procedures for payroll errors or corrections: [Describe procedure].
• Option A: The Employee is eligible for a performance bonus, the terms of which are described in [Location of Bonus Plan Document].
• Option B: The Employee is not eligible for a performance bonus.
• Option A: The Employee is eligible for a [Amount] monthly stipend for [Phone/Internet etc.].
• Option B: The Employee is not eligible for a [Amount] monthly stipend for [Phone/Internet etc.].

7. Benefits:

• Health insurance: [Description of health insurance options, employer contributions, and eligibility].
• Dental insurance: [Description of dental insurance options, employer contributions, and eligibility].
• Vision insurance: [Description of vision insurance options, employer contributions, and eligibility].
• Short-term disability insurance: [Description of short-term disability insurance coverage and eligibility].
• Long-term disability insurance: [Description of long-term disability insurance coverage and eligibility].
• Life insurance: [Description of life insurance coverage and eligibility].
• Commuter/transit benefits: [Description of commuter/transit benefits, including pre-tax options].
• Option A: Employer-provided parking.
• Option B: The Employer does not provide parking.
• Retirement/401(k) plan: [Description of retirement/401(k) plan, including employer matching and vesting details].
• Paid vacation: [Description of paid vacation accrual and usage policies, compliant with New Jersey law].
• Paid sick leave: [Description of paid sick leave accrual and usage policies, compliant with the New Jersey Earned Sick Leave Law].
• Holidays: [List of paid holidays].
• Paid jury duty: [Description of paid jury duty policy].
• Military leave: [Description of military leave policy].

8. Company Policies:

• Remote work: [Description of remote work policy, if applicable].
• Equipment and technology use: [Description of policy regarding the use of company equipment and technology].
• Reimbursement for business expenses: [Description of reimbursement procedures, compliant with NJ Department of Labor wage regulations].
• Security protocols: [Description of security protocols regarding confidential company/personnel records and digital files].

9. Data Privacy and Confidentiality:

• The Employee shall maintain the confidentiality of all Employer's proprietary information, personnel records, office financial information, business strategy documents, and information governed by New Jersey's privacy statutes, both during and after employment.

10. Intellectual Property:

• All work product, business documents, process manuals, and improvements to office systems created by the Employee during employment shall be the sole property of the Employer.

11. Behavioral and Ethical Standards:

• The Employee shall comply with all company codes of conduct, New Jersey workplace safety rules (including posting and reporting obligations under NJ PEOSH), anti-harassment and anti-discrimination policies, and mandatory reporting of workplace incidents or hazards.

12. Technology Use Policy:

• The Employee shall adhere to the Employer's technology use policy, including prohibitions on unauthorized software downloads, requirements for regular data backups, proper use of email and phone systems, and notification procedures for data breaches or IT incidents per New Jersey notification laws.

13. HR Compliance Responsibilities:

• The Employee will support HR compliance responsibilities, such as coordination of required state and federal labor law postings, support for NJ wage and hour audits, and assistance with onboarding and exit documentation as required by New Jersey DOL.

14. Employment At-Will:

• The employment relationship between the Employer and the Employee is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to legal exceptions under New Jersey law (public policy, implied contract, and anti-retaliation protections).

15. Termination:

• Voluntary Resignation: The Employee shall provide [Number] weeks' written notice of resignation.
• Company-Initiated Termination: The Employer may terminate the Employee's employment for cause or without cause.
• Final Paycheck: The Employee’s final paycheck will be provided in accordance with New Jersey payday laws.
• Unused Benefit Payout: [State the policy regarding payout of unused vacation time, sick leave, etc., per company policy and NJ law.]
• Collection of Employer Property: Upon termination, the Employee shall return all Employer property.
• Post-Termination Confidentiality: The Employee's obligations of confidentiality shall survive termination of employment.

16. Non-Compete/Non-Solicitation (If Applicable):

• Option A: This agreement does not contain a non-compete or non-solicitation clause.
• Option B: The Employee agrees to the following non-compete and non-solicitation provisions, which are narrowly tailored to conform with New Jersey common law’s reasonableness tests:
  • Non-Compete: During the term of employment and for a period of [Number] months following termination of employment, the Employee shall not, within a geographic area of [Area Definition], engage in the following activities: [Specific activities prohibited].
  • Non-Solicitation: During the term of employment and for a period of [Number] months following termination of employment, the Employee shall not solicit employees or customers of the Employer.

17. Dispute Resolution:

• Any disputes arising out of or relating to this Agreement shall be subject to [Internal complaint review, mediation, or arbitration] before litigation. This Agreement shall be governed by and construed in accordance with the laws of the State of New Jersey. The venue for any legal action shall be [County Name] County, New Jersey.

18. Worker's Compensation and Workplace Safety:

• The Employee is covered by the Employer's worker's compensation insurance in accordance with New Jersey statutes and PEOSH (Public Employees Occupational Safety and Health) regulations. The Employee shall report any work-related injuries or illnesses to [Designated Person/Department] immediately, and shall follow the Employer's return-to-work procedures.

19. Harassment, Discrimination, and Equal Employment Opportunity:

• The Employer is an equal opportunity employer and prohibits harassment and discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other characteristic protected by New Jersey Law Against Discrimination (NJLAD) or federal law. The Employer will conduct investigations into any claims of harassment or discrimination and will take corrective action as necessary. The Employee shall comply with all company policies related to equal employment opportunity and anti-harassment. The company provides mandatory annual training [desribe training if applicable].

20. Accommodation Requests:

• Employees needing accommodations under NJLAD or the Americans with Disabilities Act (ADA) should submit a written request to [Designated Person/Department].

21. Whistleblower Protection:

• The Employee is protected under the Conscientious Employee Protection Act (CEPA) and may report good faith complaints of unlawful activity to [Designated Person/Department].

22. Acknowledgment of Receipt:

• The Employee acknowledges receipt and review of the employee handbook, worksite safety posters, and all state-mandated notices (NJ minimum wage, family leave, earned sick leave, etc.).

23. FMLA/NJFLA:

• The Employee's rights and responsibilities under the Family and Medical Leave Act (FMLA) and the New Jersey Family Leave Act (NJFLA) are outlined in the employee handbook and posted notices.

24. Entire Agreement:

• This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter hereof.

25. Severability:

• If any provision of this Agreement is held to be invalid or unenforceable under New Jersey law, the remaining provisions shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Representative Name]

[Employer Representative Title]

[Company Legal Name]

____________________________

[Employee Legal Name]