New Jersey executive assistant employment contract template

New Jersey Executive Assistant Employment Contract

This New Jersey Full-Time Executive Assistant Employment Agreement (the “Agreement”) is made and effective as of [Date], by and between:

[Employer Full Legal Name], a company organized and existing under the laws of [State of Incorporation], with its principal place of business at [Employer Address], hereinafter referred to as “Employer,”

and

[Employee Full Legal Name], residing at [Employee Address], hereinafter referred to as “Employee.”

1. Position

The Employer hereby employs the Employee as a Full-Time Executive Assistant.

The Employee accepts such employment and agrees to perform the duties outlined below, and as otherwise reasonably directed by the Employer.

Job Description:

• Calendar management for [Executive Name(s)].
• Meeting preparation, including agenda creation and material distribution.
• Drafting and managing professional correspondence.
• Arranging domestic and international travel.
• Maintaining confidential records.
• Processing expense reports.
• Preparing executive reports.
• Gatekeeping and stakeholder liaising.
• Drafting executive communications.
• Coordinating with internal and external parties.
• Handling sensitive information.
• Planning events and logistics.
• Adapting to executive priorities.

2. Skills and Qualifications

Required Skills:

• Advanced proficiency in Microsoft Office Suite.
• Experience with virtual meeting platforms (e.g., Zoom, Teams).
• Familiarity with business travel apps.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.

Certifications (if any): [List Certifications]

The Employee acknowledges the need to exercise discretion in handling confidential information.

3. Reporting Structure and Schedule Flexibility

The Employee will report directly to [Executive Name/Title] or the designated leadership team.

The Employee is expected to be flexible with their schedule to accommodate executive travel and after-hours emergencies.

Schedule flexibility will be in accordance with reasonable New Jersey work/life balance practices.

4. Place of Employment and Remote Work

The primary place of employment is the Employer's New Jersey location at [Employer Address].

Option A: In-office work is required.

Option B: Remote work is permitted according to the company’s remote work policy.

Option C: Hybrid work is permitted, with [Number] days in-office per week.

If remote work is permitted, the Employer will supply necessary equipment/tools.

If remote work is permitted, the Employee must maintain a secure home office setup compliant with New Jersey data privacy rules.

5. Full-Time Employment and Working Hours

The Employee’s position is classified as full-time under New Jersey law, with a standard work week of [Number] hours.

Standard working hours are from [Time] to [Time], [Days of the Week].

Meal and rest break entitlements will be provided in accordance with New Jersey labor standards.

Overtime work requires prior authorization from [Designated Authority].

Overtime pay will be calculated consistent with NJ Wage and Hour Law and FLSA for non-exempt employees.

6. Compensation

Option A: The annual salary for the position is [Salary Amount], payable in [Number] installments.

Option B: The hourly wage for the position is [Hourly Wage].

The payroll period is [Payroll Period, e.g., bi-weekly].

Overtime pay rate is [Overtime Pay Rate].

Payment will be made via direct deposit to the Employee’s designated bank account.

Wage adjustments and bonus eligibility are at the Employer's discretion and subject to performance.

7. Benefits

The Employee is eligible for the following benefits, in compliance with New Jersey mandates:

• Health insurance (in accordance with NJ Paid Family Leave and health benefit notice obligations).
• Dental and vision insurance.
• Disability insurance.
• Paid sick leave (minimum 1 hour per 30 hours worked, as required by the NJ Earned Sick Leave Law).
• [Number] Statutory holidays.
• [Number] Personal days.
• [Number] Vacation days.
• Pregnancy and disability leave.
• Retirement/401(k) options.
• Transportation/commuting allowances: [Details].
• Professional development: [Details].
• Tuition reimbursement (if applicable): [Details].

8. Probationary Period (Optional)

Option A: There is no probationary period.

Option B: The first [Number] days/months of employment will be considered a probationary period. During this period, the Employer may terminate the Employee's employment for any reason, with or without cause.

9. Communications and Professional Representation

The Employee is expected to maintain professional communications and respond to inquiries in a timely manner.

The Employee will represent the executive and organization in a professional manner at all times.

10. Confidentiality and Non-Disclosure

The Employee agrees to maintain strict confidentiality regarding all sensitive Employer and executive information, including data security, trade secrets, and proprietary business information.

This obligation applies during and after employment.

The Employee will comply with HIPAA and data privacy regulations if accessing protected health or personal information.

11. Intellectual Property

All materials, presentations, reports, databases, and work products created during the course of employment are the property of the Employer.

This includes executive communications and planning tools.

Upon separation, the Employee will return all data and materials to the Employer.

12. Behavioral and Professional Standards

The Employee will adhere to the Employer's dress code, office protocols, and professional boundaries.

The Employee will uphold standards of anti-bullying, trustworthiness, and etiquette in representing executives.

13. Conflict of Interest

The Employee must immediately disclose any potential conflicts of interest, given their close involvement with executive decision-making.

14. Personal Tasks (If Applicable)

Option A: The Employee will not be required to perform personal tasks for the executive.

Option B: If the Employee is asked to perform personal tasks, it will be with their consent, in compliance with wage laws, and with respect for privacy.

15. Non-Solicitation

The Employee agrees not to solicit the Employer's business contacts, vendor relationships, or executive leads for a period of [Number] months/years after termination of employment.

16. Non-Compete (If Applicable, Subject to NJ Law)

Any post-employment restrictions must comply with the New Jersey Restrictive Employment Covenant Agreement Act (pending or enacted).

Any included non-compete agreement is narrowly tailored, reasonable in scope/duration/geography, and supported by consideration.

17. At-Will Employment

Employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause, unless otherwise specified in a separate written agreement.

Option A: For termination of employment by the Employee, [Number] weeks' notice is required.

Option B: For termination of employment by the Employee, no notice is required.

Upon termination, the Employee will receive a final wage payout and any accrued PTO/sick day payout as per New Jersey law.

The Employer reserves the right to immediately terminate employment for gross misconduct.

Upon termination, the Employee will return all Employer property, devices, IDs, and data access.

18. Compliance with CEPA and Anti-Discrimination Policy

The Employer complies with the New Jersey Conscientious Employee Protection Act (CEPA) regarding retaliation and whistleblower rights.

The Employer maintains an anti-discrimination, equal opportunity, and anti-harassment policy compliant with the New Jersey Law Against Discrimination (LAD).

19. Workers’ Compensation

The Employer maintains workers’ compensation and liability insurance coverage under New Jersey law.

In the event of a workplace injury, the Employee will follow the Employer's established procedure.

20. Dispute Resolution

Any disputes arising from this Agreement will be resolved through good-faith negotiation, mediation, and arbitration before litigation.

The forum, governing law, and venue for any legal action will be in New Jersey.

21. Electronic Signature

Electronic signatures are permitted and valid under New Jersey law.

22. Background and Credit Checks (Optional)

Option A: The Employee's continued employment is contingent upon satisfactory results of a background check and/or credit check (if managing financial information).

Option B: No background or credit checks are required.

The Employer will comply with New Jersey’s Opportunity to Compete Act regarding criminal history inquiries.

23. Company Handbook

The Employee is obligated to familiarize themselves with the Employer's company handbook and executive policies.

Employee acknowledgment of receipt and understanding of the handbook is required.

24. Severability, Entire Agreement, Amendment, Waiver, and Assignment

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

This Agreement may be amended only by a written instrument signed by both parties.

No waiver of any provision of this Agreement shall be effective unless in writing and signed by the party against whom the waiver is sought to be enforced.

This Agreement may not be assigned by the Employee without the prior written consent of the Employer.

25. Required Workplace Postings

The Employer will provide all required New Jersey workplace postings and electronic notices regarding employment rights and wage-theft compliance.

26. Optional Adjustment Clause

The Employer reserves the right to adjust key provisions of this Agreement to fit the specific executive, department, or organizational structure, recognizing the dynamic nature of executive assistant work in the New Jersey context.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Full Legal Name]

By: ____________________________

[Employer Representative Name and Title]

____________________________

[Employee Full Legal Name]