New Jersey office assistant employment contract template

New Jersey Office Assistant Employment Contract

This New Jersey Office Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date of Signing], by and between [Employer Name], with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Employment

• Option A: Employer hereby employs Employee as a full-time Office Assistant, and Employee hereby accepts such employment.
• Option B: Employer hereby employs Employee as a part-time Office Assistant, and Employee hereby accepts such employment. Weekly hours will not exceed [Number].

2. Position and Duties

Employee shall serve as Office Assistant, reporting to [Direct Supervisor(s)].

• Option A: Duties include, but are not limited to:
  • Reception and front-desk management
  • Handling mail and office correspondence
  • Document preparation and filing (paper and electronic)
  • Calendar and meeting scheduling
  • Supply inventory management
  • Data entry
  • Phone and email communication handling
  • Basic bookkeeping or invoice processing (if applicable)
  • Light office equipment operation
  • Visitor management
  • Support for specific departmental administrative tasks: [Department(s)]
• Option B: Specific Duties are detailed in Exhibit A, attached hereto.

3. Workplace Location and Remote Work

• Option A: Employee's primary workplace is located at [Employer Address]. Onsite attendance is required.
• Option B: Employee's primary workplace is located at [Employer Address]. A hybrid work arrangement is permitted as follows: [Remote Work Schedule].
• Option C: Employee will work remotely, with periodic onsite attendance as required.
  • Telework Disclosure: Employer will provide necessary equipment and technology. Employee agrees to adhere to secure data handling policies, including [Specific Security Policies].

4. Employment Type and Work Schedule

• Option A: This is a full-time position.
  • The standard workweek is [Number] hours.
  • Daily work schedule: [Start Time] to [End Time], with a [Duration] minute unpaid meal break and [Number] paid rest breaks of [Duration] minutes each. Lactation breaks will be provided as required by New Jersey law.
• Option B: This is a part-time position.
  • Employee is expected to work [Number] hours per week.
  • Daily work schedule will be determined by the employer, with reasonable notice provided.

Employee is expected to be punctual. Overtime requires prior written authorization from [Supervisor]. Overtime will be paid at a rate of 1.5 times the regular hourly rate for hours worked over 40 in a workweek, in accordance with the Fair Labor Standards Act (FLSA) and New Jersey labor regulations. Timekeeping will be tracked using [Timekeeping Method].

5. Compensation

• Option A: Employee's starting annual salary is [Salary Amount], payable [Pay Frequency: e.g., bi-weekly, semi-monthly].
• Option B: Employee's starting hourly wage is [Hourly Wage], payable [Pay Frequency: e.g., bi-weekly, semi-monthly].

Overtime will be paid as required by law. Holiday pay will be provided for company-recognized holidays.

• Option A: Employee is eligible for a discretionary bonus based on performance and company profitability. The terms of the bonus plan are outlined in Exhibit B.
• Option B: Employee is not eligible for a bonus.

All applicable withholdings and deductions, including but not limited to New Jersey State Disability Insurance (NJ SDI), unemployment insurance, family leave insurance (NJFLI), and earned sick leave accrual, will be made as required by law.

6. Benefits

• Option A: Employer provides the following benefits:
  • Health, vision, and dental insurance. Employee contribution: [Contribution Details]. Eligibility date: [Date].
  • Access to New Jersey Paid Family and Medical Leave.
  • State-mandated sick leave (accrual rate, carryover, and usage per NJ Earned Sick Leave Law).
  • [Number] Paid holidays per year.
  • [Number] Vacation days per year, accruing [Accrual Rate].
  • [Number] Personal days per year.
  • [Number] Bereavement leave days per incident.
  • Retirement or 401(k) plan access: [Plan Details].
  • Commuter or parking benefits: [Benefit Details].
  • Reimbursement for job-related expenses. Pre-approval is required.
• Option B: Employee is eligible for benefits as outlined in the company's benefits plan document. A copy of the benefits plan will be provided to Employee.

7. Intellectual Property and Work Output

Employee acknowledges that all documents, correspondence, procedures, and data generated during employment are the property of Employer. Upon termination, Employee shall return or destroy all such materials.

8. Confidentiality and Non-Disclosure

Employee agrees to maintain the confidentiality of sensitive office information, personal data (employee, client, or customer), financial records, and business practices. Employee understands and will comply with New Jersey privacy laws, including data breach notification obligations and restrictions on employee social security numbers.

9. Use of Office Equipment and Communications

Employee agrees to use office equipment, telephones, computers, and electronic communications appropriately and ethically. Employer reserves the right to monitor electronic communications as permitted by New Jersey law.

10. Code of Conduct and Behavioral Expectations

Employee agrees to adhere to professional attire guidelines, client interaction protocols, and office decorum standards. Employee will comply with workplace harassment, anti-discrimination, and anti-bullying policies, including all protected classes under New Jersey Law Against Discrimination (LAD), including sexual orientation, gender identity/expression, marital status, and domestic partnership status.

11. Occupational Health and Safety

Employee shall follow Employer's occupational health and safety protocols, including COVID-19 or infectious disease policies. Employee shall report workplace injuries immediately per New Jersey Workers' Compensation statutes and engage with any ergonomic or workplace safety training as required.

12. Anti-Retaliation and Whistleblower Protection

Employee is protected from retaliation for reporting violations of law under New Jersey’s Conscientious Employee Protection Act (CEPA).

13. At-Will Employment

This is an at-will employment relationship. Either party may terminate the employment relationship at any time, with or without cause or notice.

• Option A: Employer requires [Number] weeks' notice of resignation.
• Option B: No specific notice period is required, but reasonable notice is appreciated.

Final pay will be provided in accordance with New Jersey’s prompt payment law. Unused earned sick leave payout rules will be followed as required by New Jersey law. Employee shall return all employer property and confidential information upon separation.

14. Termination Procedures

• Option A: Grounds for immediate dismissal include misconduct, theft, or violation of company policy. Grounds for non-immediate dismissal include performance issues or position elimination/restructuring. Employer follows a progressive discipline process.
• Option B: Termination will be handled in accordance with company policy.

Employee is eligible for unemployment insurance claims subject to New Jersey law.

15. E-Verify and Immigration Law Compliance

Employer complies with E-Verify and all applicable immigration laws.

16. Workplace Poster Acknowledgment

Employee acknowledges receipt/review of Employer’s required postings about wage & hour, leave laws, and anti-discrimination rights.

17. Complaint and Grievance Procedures

Employee may report complaints or grievances to [Designated Individual/Department]. Disputes may be subject to mediation or arbitration. Governing law is New Jersey, with jurisdiction in New Jersey courts.

18. Personnel File Access

Employee has the right to inspect and receive copies of their personnel file as permitted by New Jersey law.

19. Electronic Signature and Document Delivery

This Agreement may be executed electronically and delivered electronically.

20. Amendment

Employer may adjust the terms of this contract to comply with changing New Jersey and federal law and best practices for office administration. Amendments will be provided to Employee in writing.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name]
[Employer Representative Title]

____________________________
[Employee Name]