New Jersey IT assistant employment contract template

New Jersey IT Assistant Employment Contract

This New Jersey Full-Time IT Assistant Employment Contract (the “Agreement”) is made and effective as of [Date] by and between [Employer Name], a company organized under the laws of New Jersey, with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position

The Employer hereby employs the Employee as a Full-Time IT Assistant.

Option A: This position is located primarily at [Work Location].

Option B: This position is a hybrid role with [Number] days per week at [Work Location] and [Number] days per week remote.

2. Duties

The Employee shall perform the following duties, subject to the direction of the Employer:

• End-user technical support for systems including Windows, macOS, mobile devices, office peripherals, and VoIP systems.
• Workstation setup and maintenance (hardware and software).
• Help desk ticket management.
• Troubleshooting network connectivity.
• Installing, configuring, and maintaining operating systems and business-critical applications.
• Performing scheduled data backup and recovery procedures in accordance with organizational policies.
• Support for cybersecurity compliance tasks (e.g., patch management, antivirus deployment, MFA setup).
• Assisting with user account management (AD, email, etc.).
• Ensuring compliance with the organization’s IT policies and all legal data security requirements applicable in New Jersey, including adherence to NJCCIC advisories and state data breach notification laws.

3. Reporting Structure

The Employee will report directly to [Supervisor Name], [Supervisor Title]. Escalation protocols are as follows: [Detailed Escalation Protocol].

4. Work Hours

This is a full-time position. The Employee’s standard work schedule will be [Number] hours per week, from [Start Time] to [End Time], Monday through Friday.

Option A: Overtime will be compensated at a rate of 1.5 times the Employee’s regular rate of pay, as required by New Jersey Wage and Hour Law.

Option B: This position is exempt from overtime under the [Exemption Type] exemption.

Option C: The Employee may be required to provide after-hours/on-call support. The terms of on-call compensation will be as follows: [On-Call Compensation Details].

Rest and meal breaks will be provided in accordance with New Jersey labor law.

5. Compensation

The Employer shall pay the Employee a [Annual Salary/Hourly Wage] of [Amount], payable [Pay Frequency].

Option A: Employee will be eligible for a certification bonus of [Amount] upon achieving [Specific Certification].

Option B: Employee will receive an on-call stipend of [Amount] per [Time Period].

Reporting of hours will be done via [Timekeeping Method].

6. Benefits

The Employee shall be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health insurance, including compliance with ACA obligations.
• Vision and dental insurance.
• Paid sick leave, meeting the minimum requirements of the New Jersey Earned Sick Leave Law.
• Paid vacation.
• Paid holidays.
• FMLA/NJ Family Leave Insurance.
• Unemployment insurance.
• Eligibility for NJ state disability benefits.
• Option A: Professional certification/training reimbursement up to [Amount] per year.
• Option B: Professional association membership for [Association Name].
• Option C: Access to employer-contracted software/tools for skill development: [List of Software/Tools].

7. Intellectual Property

All software, scripts, documentation, configurations, system images, and other IT deliverables created in the course of employment belong to the Employer. Any outside technology contributions, open-source involvement, or side IT projects require prior written approval from the Employer.

8. Confidentiality and Data Protection

The Employee agrees to hold all confidential information of the Employer, including but not limited to PII, PHI, customer/vendor information, admin/system credentials, and protected network infrastructure, in strict confidence. This obligation survives termination of employment. Employee understands and will comply with New Jersey's Identity Theft Prevention Act and state-specific cybersecurity regulations.

9. Acceptable Use Policy

The Employee agrees to sign and adhere to the Employer’s Acceptable Use Policy, specifying prohibited actions (including unauthorized system access, software installation, file transfers, personal data storage on company devices, and mandated reporting of security incidents), with reference to applicable industry standards such as NIST frameworks where appropriate.

10. Behavioral and Conduct Clauses

The Employee agrees to comply with all internal IT and HR policies, anti-discrimination laws (covering all categories protected under NJ Law Against Discrimination), anti-harassment and workplace conduct standards, privacy of personal information, IT equipment care protocols, and to provide excellent customer service in a support environment. Progressive discipline will be applied in case of security breaches, policy violations, or poor performance consistent with NJ legal requirements.

11. Employee Monitoring

Option A: The Employer will monitor Employee’s use of company-provided equipment and communications as detailed in the attached Employee Monitoring Policy. The nature, timing, and scope of monitoring are as follows: [Details of Monitoring].

Option B: The Employer will not monitor Employee’s use of company-provided equipment and communications except in cases of suspected policy violation or illegal activity.

12. Restrictive Covenants

Option A: The Employee agrees not to compete with the Employer or solicit its customers or employees for a period of [Number] months following termination of employment within a [Radius] radius of [Employer Location]. This clause is intended to be enforceable to the fullest extent permitted under New Jersey law.

Option B: (No Restrictive Covenants). The Employer does not impose any non-compete, non-solicitation, or anti-poaching restrictions on the Employee following termination of employment.

13. Employment-at-Will

The employment relationship between the Employer and the Employee is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to applicable laws. Upon termination, the Employee will receive final pay and unused accrued leave payout in accordance with New Jersey’s final pay timing requirements.

Option A: In the event of termination by the Employer without cause, the Employee will receive severance pay equal to [Number] weeks of salary.

Option B: No severance pay will be provided upon termination.

Upon termination, the Employee shall return all company IT property/access cards/passwords and certify that such property has been returned.

14. Dispute Resolution

Any dispute arising out of or relating to this Agreement shall be subject to the following dispute resolution process:

• Required notice period of [Number] days to the other party.
• Mandatory internal grievance and escalation procedures as outlined in the Employer’s HR policies.
• Option A: Offer of mediation.
• Option B: Binding arbitration.

This Agreement shall be governed by and construed in accordance with the laws of the State of New Jersey. Exclusive venue for any legal action shall be in the courts of New Jersey.

15. Workers’ Compensation

The Employee is covered by the Employer’s workers’ compensation insurance in accordance with New Jersey Workers’ Compensation Law. The Employee shall notify the Employer immediately of any work-related injury or illness.

16. Occupational Health and Safety

The Employee shall comply with all applicable occupational health and safety rules, including those applicable to IT staff such as ergonomic workspace, equipment safety, and safe use of electrical devices/cabling in office/home environments.

17. Mandatory Posters and Notices

The Employee acknowledges awareness of mandatory posters and notices required by the NJ Department of Labor and Workforce Development.

18. Policy Acknowledgement

The Employee acknowledges receipt and review of the Employer's IT, code of conduct, and security policies. The Employee agrees to participate in ongoing IT compliance and information security training as required by law or employer policy.

19. Remote Work (If Applicable)

If the employee is permitted to work remotely, they will comply with the following:

• Maintain a safe and ergonomic home office environment.
• Secure all company equipment and data.
• Adhere to all company policies and procedures while working remotely.
• Option A: The Employer will reimburse the Employee for reasonable home office expenses up to [Amount] per month.
• Option B: The Employer will not reimburse the Employee for home office expenses.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________
[Employee Name]