New Jersey receptionist employment contract template

New Jersey Receptionist Employment Agreement

This New Jersey Receptionist Employment Agreement (the “Agreement”) is made as of [Date], by and between [Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Worksite Address in New Jersey] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Receptionist”).

Employment

• The Employer hereby employs the Receptionist, and the Receptionist hereby accepts such employment, subject to the terms and conditions set forth in this Agreement. The Receptionist’s employment is subject to all applicable New Jersey laws and local ordinances.
• Option A: The Receptionist’s employment is "at-will," meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.
• Option B: The Receptionist’s employment is for a fixed term of [Number] years, commencing on [Start Date] and ending on [End Date].

Position and Duties

• The Receptionist's position is Receptionist, and the Receptionist shall perform the following duties, subject to the Employer's direction and control:
• Greeting visitors and clients in a professional and courteous manner.
• Operating a multi-line phone system.
• Scheduling appointments and managing meeting room bookings.
• Receiving, sorting, and distributing mail and packages.
• Maintaining visitor logs and visitor management system.
• Maintaining the appearance of the reception area.
• Managing and ordering office supplies for the reception area.
• Handling routine inquiries and directing calls appropriately.
• Following privacy and confidentiality protocols for client and company information, including [Specify any HIPAA or industry-specific obligations].
• Collaborating with office management and other departments.
• Maintaining a professional demeanor and adhering to the dress code as described in the employee handbook.
• Adhering to phone etiquette and customer service standards as outlined in the company's policies.
• Utilizing computers for email, scheduling software, and document management.
• Securely handling sensitive documents.
• Following protocols for emergency situations and incident reporting.
• Any other duties as reasonably assigned by the Employer.
• Option A: The Receptionist's primary reporting line is to [Direct Supervisor Name and Title].
• Option B: For emergency situations, the chain of command is as follows: 1) [Direct Supervisor Name and Title]; 2) [Next Level Supervisor Name and Title]; 3) [Emergency Contact Person Name and Title].
• Option C: The Receptionist is expected to communicate [Specific communication procedures, e.g., daily updates on visitor traffic, weekly inventory reports].

Working Hours

• The Receptionist’s regular working hours shall be full-time, specifically from [Start Time] to [End Time], Monday through Friday, for a total of [Number] hours per week.
• The Receptionist is expected to be punctual and adhere to the scheduled working hours.
• The Receptionist will be entitled to a [Number]-minute unpaid lunch break and [Number] paid rest breaks, in compliance with New Jersey law.
• Overtime work may be required from time to time and must be approved in advance by [Approving Manager Name and Title]. Overtime will be compensated at a rate of one and one-half (1.5) times the Receptionist’s regular hourly rate for hours worked over 40 in a workweek, as required by New Jersey law.
• Lunch coverage of the front desk will be provided by [Name(s) or procedure for lunch coverage].

Compensation

• The Employer shall pay the Receptionist a regular wage of [Dollar Amount] per hour. This rate meets or exceeds the minimum wage requirements in New Jersey.
• The Receptionist will be paid bi-weekly on [Day of the week].
• Payment will be made via [Method of Payment, e.g., direct deposit, check] and paychecks will be distributed [Distribution Method, e.g., electronically, in person].
• Overtime pay will be calculated and paid in accordance with New Jersey law.
• If applicable: The Receptionist will report all tips received, and the Employer will comply with all applicable wage and tip reporting requirements.

Benefits

• The Receptionist may be eligible for the following benefits, subject to the terms and conditions of the Employer's benefit plans:
• Health insurance: [Specify if offered, and any contribution details]
• Dental insurance: [Specify if offered, and any contribution details]
• Vision insurance: [Specify if offered, and any contribution details]
• Retirement plan/401(k): [Specify if offered, eligibility requirements, and any matching contribution details]
• Paid sick leave: The Receptionist is entitled to paid sick leave in accordance with the New Jersey Earned Sick Leave Law, accruing at a rate of at least one (1) hour for every thirty (30) hours worked, up to a maximum accrual and carryover amount as permitted by law.
• Paid vacation: [Specify vacation policy, accrual rate, and any limitations]
• Paid holidays: [List paid holidays or reference company holiday schedule]
• Jury duty leave: In accordance with New Jersey law.
• Bereavement leave: [Specify bereavement leave policy]
• Parental leave: In accordance with the New Jersey Family Leave Act and the federal Family and Medical Leave Act (FMLA).
• Short-term disability: Eligibility for benefits under the New Jersey Temporary Disability Benefits Law.
• Workers’ compensation: Coverage under the Employer’s workers’ compensation insurance policy.
• Unemployment insurance: Eligibility for unemployment insurance benefits under New Jersey law.
• [List any other benefits offered]

Workspace Safety and Accessibility

• The Employer will provide a safe and accessible workspace for the Receptionist, in compliance with the New Jersey Law Against Discrimination and the Americans with Disabilities Act (ADA).
• [Specify any specific accessibility features of the reception area]

Confidentiality

• The Receptionist acknowledges that, in the course of employment, the Receptionist will have access to confidential information belonging to the Employer and its clients.
• The Receptionist agrees to maintain the confidentiality of all such information, including but not limited to client lists, financial information, trade secrets, and personal data.
• The Receptionist will protect visitor and client privacy, including adhering to any HIPAA or industry-specific obligations.
• This confidentiality obligation shall survive the termination of this Agreement.

Workplace Conduct

• The Receptionist shall maintain a professional demeanor at all times while performing duties.
• Non-solicitation during working hours is prohibited.
• The Employer maintains a strict policy against harassment and discrimination of any kind. The Receptionist shall adhere to this policy, which prohibits discrimination based on race, religion, gender, sexual orientation, gender identity, age, disability, military/veteran status, marital status, domestic partnership/civil union, or any other protected characteristic under New Jersey law.
• Any complaints of harassment or discrimination should be reported to [Designated Contact Person and Title or HR Department].
• The Employer is committed to fostering a diverse and inclusive office culture.

Non-Compete

• To the extent permitted by New Jersey law, the parties agree as follows:
• Option A: The Receptionist's employment is not subject to any non-compete restrictions.
• Option B: The Receptionist agrees that for a period of [Number] months following the termination of employment, the Receptionist will not solicit any clients or employees of the Employer.

Company Property

• The Receptionist shall have use of the following company property: reception desk, phone, computer, guest badges.
• The Receptionist is responsible for locking up sensitive items and managing lost property in accordance with company policy.
• Upon termination of employment, the Receptionist shall return all company property to the Employer.

Training and Compliance

• The Receptionist is required to complete the following training and compliance modules:
• Sexual harassment prevention training (as required by New Jersey law).
• Safety procedures and emergency protocols.
• Basic first aid training for reception staff.
• Use of visitor management systems.
• [List any other required training modules]

Termination

• If employment is at-will: Either party may terminate this Agreement at any time, with or without cause or notice, subject to applicable law.
• If notice is required: The Employer may provide [Number] days' notice of termination, or payment in lieu of notice, at its discretion.
• The final paycheck will be issued to the Receptionist by the next regular payday, in accordance with New Jersey law.
• Upon termination, the Receptionist shall complete an offboarding checklist, including returning keys, badges, and all other company property.
• [Specify if severance is offered and the terms of any severance package]
• The Receptionist may be eligible for unemployment insurance benefits under New Jersey law and is eligible for continuation of benefits (COBRA/NJ Mini-COBRA).

Complaint and Dispute Resolution

• The Employer encourages the Receptionist to first attempt to resolve any complaints or disputes internally through [Internal Complaint Mechanism, e.g., direct supervisor, HR department].
• If internal resolution is not possible, the parties may agree to participate in mediation or arbitration.
• This Agreement shall be governed by and construed in accordance with the laws of the State of New Jersey. Venue for any dispute arising under this Agreement shall be in [County Name] County, New Jersey.

Compliance with Company Policies

• The Receptionist shall comply with all of the Employer's policies, including but not limited to the employee handbook, internet and email usage policy, data security and privacy policy, and anti-retaliation policy.
• The Receptionist has an obligation to report any workplace hazards or security incidents per New Jersey law.

Professional Development

• The Receptionist may be eligible for professional development or training opportunities relevant to the position, such as customer service, basic office software, workplace safety, and CPR/first aid training.

Non-Exempt Status

• The Receptionist is a non-exempt employee and is entitled to overtime pay as required by law.
• The Employer prohibits any form of wage theft or improper off-the-clock work.
• The Receptionist is prohibited from "working through lunch" or performing unpaid pre/post-shift tasks.
• The Receptionist is responsible for accurately reporting all hours worked and should report any errors in timekeeping to [Designated Contact Person and Title].

Required Notices

• If applicable: The Employer participates in the New Jersey Paid Family Leave Insurance Program.
• If applicable: The Employer provides commuter benefits as mandated by local ordinances.

Reasonable Accommodation

• The Employer will provide reasonable accommodations for disabilities, pregnancy, and religious observances, in accordance with applicable law.
• The Receptionist should submit any requests for reasonable accommodation to [Designated Contact Person and Title or HR Department].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________

[Employee Full Legal Name]

Receptionist