New Jersey HR assistant employment contract template

New Jersey HR Assistant Employment Contract

This New Jersey HR Assistant Employment Contract ("Agreement") is made and entered into as of [Date] by and between [Company Name], a [State] [Business Type, e.g., Corporation], with its principal place of business at [Company Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Position

The Employer hereby employs Employee as a full-time Human Resources Assistant.

2. Job Responsibilities

Employee's core job responsibilities include, but are not limited to:

• Assisting in recruitment logistics (scheduling interviews, posting jobs, pre-screening candidates).
• Onboarding/offboarding administration.
• Employee records management, including compliance with New Jersey’s personnel file access laws.
• HRIS data entry.
• Benefits enrollment support.
• Leave-of-absence (FMLA, NJFLA) tracking and documentation.
• Time and attendance administration.
• I-9 and E-Verify compliance.
• Facilitating workplace policy dissemination.
• Preparing EEO-1/VETS-4212 reports.
• Supporting investigations into employee complaints consistent with New Jersey’s Conscientious Employee Protection Act (CEPA) and the Law Against Discrimination (NJLAD).
• Assisting with workplace safety documentation in compliance with NJ OSHA standards.
• Administering payroll data entry in accordance with New Jersey’s wage and hour rules.
• Providing clerical support during compliance audits by the NJ Department of Labor.

3. Reporting Structure

Employee will report directly to [Manager Name], [Manager Title].

Employee will also liaise with the [Payroll/Benefits/Legal] department.

4. Work Location and Remote Work Policy

Employee's primary work location is the Employer's office located at [Company Address] in New Jersey.

Option A: Remote Work

Employee is eligible for remote work as per the company’s remote work policy. The following equipment will be provided: [List Equipment]. Reimbursement for reasonable and necessary remote work expenses will be provided according to company policy and New Jersey law.

Option B: No Remote Work

Employee is not eligible for remote work.

5. Employment Type and Work Hours

Employee's employment is full-time.

The standard workweek is [Number] hours per week, generally scheduled from [Start Time] to [End Time], Monday through Friday.

Option A: Flex Time

Employee may request schedule adjustments according to the company’s flextime policy.

Option B: Overtime

Employee is [Exempt/Non-Exempt] from overtime. If non-exempt, overtime will be paid at one and one-half times the regular rate for hours worked over 40 in a workweek, as required by the FLSA and New Jersey law (NJAC 12:56).

6. Compensation

Employee's annual base salary is [Salary Amount], payable [Pay Frequency, e.g., bi-weekly].

Pay will be delivered via [Payment Method, e.g., direct deposit].

Overtime rate, if applicable, is one and one-half times the regular hourly rate.

Option A: Bonus

Employee is eligible for a discretionary bonus based on performance.

Option B: No Bonus

Employee is not eligible for a bonus.

7. Benefits

Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health, dental, and vision insurance.
• Compliance with the New Jersey Sick Leave Act (1 hour accrued every 30 hours worked, up to 40 hours/year).
• Eligibility for New Jersey state-mandated paid family leave.
• Eligibility for NJ Safe Act leave.

Option A: Retirement Plan

Pension or 401(k) plan.

Option B: No Retirement Plan

No Pension or 401(k) plan.

Company holiday schedule: [List Holidays].

Paid vacation and personal days with accrual rules outlined in the employee handbook.

8. Training

Employee will participate in HR-related training, including anti-harassment, workplace violence, and data privacy.

Employee will complete mandatory New Jersey "Stop Sexual Harassment" or CEPA trainings as required.

9. Intellectual Property

All intellectual property and work product developed in the course of employment, including HR templates and training guides, are assigned to the Employer.

Employee acknowledges restrictions on the external use or sharing of these materials.

10. Confidentiality

Employee agrees to maintain the confidentiality of all employee information, payroll/benefit data, investigation records, and proprietary HR policies.

Employee will adhere to HIPAA and New Jersey-specific privacy rules.

Employee will follow document retention and secure destruction requirements upon termination of employment.

11. Behavior and Ethics

Employee shall maintain professional conduct, prohibit discriminatory or harassing behavior, and uphold equal employment opportunity principles.

Employee will report any policy violations through established internal channels in compliance with whistleblower protections.

12. Non-Compete, Non-Solicit, and Non-Disclosure

Option A: Non-Solicitation

Employee agrees not to directly solicit company employees or clients for a period of [Number] months following termination of employment within a [Geographic Area].

Option B: No Restrictions

No non-compete or non-solicitation restrictions apply. Employee agrees not to disclose confidential information.

13. At-Will Employment

Employee's employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to the terms below.

14. Termination

Option A: Resignation

Employee must provide [Number] weeks' written notice of resignation.

Option B: Involuntary Termination

In the event of involuntary termination, Employee will receive a final paycheck in accordance with N.J.S.A. 34:11-4.3.

Upon termination, Employee must return all company property immediately.

Severance package eligibility, if any, will be determined at the Employer's discretion.

15. Dispute Resolution

Any disputes arising from this Agreement shall be resolved through internal grievance reporting.

Mediation or arbitration in New Jersey may follow if internal resolution fails.

This Agreement shall be governed by and construed in accordance with the laws of the State of New Jersey. Venue for any litigation shall be in New Jersey.

16. Occupational Safety and Health

Employee will participate in the Employer's New Jersey occupational safety (NJ PEOSH) and health program.

Employee will report workplace injuries and has access to workers' compensation coverage and required notices.

17. Compliance with Laws

Employer complies with federal and New Jersey state anti-discrimination, equal employment, and employee protection statutes, including NJLAD, CEPA, New Jersey Equal Pay Act, and the NJ Earned Sick Leave Law.

Employer is committed to diversity, equity, and inclusion in HR practices.

18. Policy Updates

Employee will maintain proficiency in changes to New Jersey employment laws and participate in periodic policy updates or regulatory training.

19. Acknowledgement

Employee acknowledges and agrees to comply with all current and future HR policies and handbooks.

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IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Company Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

Date: [Date]

[Employee Name]

Date: [Date]

Employee acknowledges that they have read, understand, and agree to the terms and conditions of this Agreement.