Nevada HR assistant employment contract template

Nevada HR Assistant Employment Contract

This Full-Time Human Resources (HR) Assistant Employment Contract ("Agreement") is made and entered into as of [Date] by and between [Employer Name], a company organized and existing under the laws of Nevada, with its principal place of business at [Employer Business Address], Nevada ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Employment Position:

• The Employer hereby employs the Employee as a HR Assistant, and the Employee hereby accepts such employment.
• Option A: The Employee's primary work location is the Employer’s establishment located in Nevada.
• Option B: This position is eligible for remote work under the terms and conditions described in the Employer’s Remote Work Policy, consistent with Nevada statutes.

2. Job Duties:

• The Employee shall perform the following duties, which include, but are not limited to:
  • Assisting with recruitment and onboarding processes.
  • Maintaining personnel records in compliance with federal and Nevada state retention and privacy laws.
  • Supporting payroll and benefits administration.
  • Coordinating mandatory workplace postings and notices as required by Nevada law (e.g., Nevada OSHA, minimum wage, domestic violence leave).
  • Handling routine employee relations inquiries.
  • Processing leave and attendance per Nevada sick leave and paid leave statutes.
  • Ensuring compliance with labor law postings specific to Nevada.
  • Assisting with EEOC reporting and state-mandated reporting.
  • Updating employment documentation (I-9, E-Verify, W-4s).
  • Facilitating background checks and employment eligibility consistent with Nevada nondiscrimination laws.
  • Supporting company HR policies and diversity initiatives that align with the unique workforce and regulatory environment of Nevada.
  • Secure handling of confidential employee information, including employee records and electronic communications.
• The Employee will report directly to [Supervisor Name and Title].

3. Confidentiality and Integrity:

• The Employee acknowledges that they will have access to confidential information of the Employer and its employees and agrees to maintain the confidentiality of such information.
• Option A: During remote work, the Employee will use secure connections, protect confidential information, and comply with Employer's data security policies.
• Option B: The Employee agrees to adhere to the Employer’s Code of Conduct and Ethics.

4. Professional Certifications and Training:

• Option A: No specific professional certifications are required for this position.
• Option B: The Employer will provide training on [Specific Training] within [Number] months of employment.
• Option C: The Employer will reimburse the Employee for HR certification costs up to [Dollar Amount] subject to successful completion and continued employment.

5. Work Hours and Scheduling:

• This is a full-time position. The Employee’s regular work hours will be [Number] hours per week.
• The Employee's work schedule is generally from [Start Time] to [End Time], Monday through Friday.
• The Employee is entitled to meal and rest breaks as required by Nevada law, including a minimum 30-minute meal break for every 8 hours worked.
• Overtime eligibility and pay rules, including the Nevada daily and weekly overtime standards (e.g., time-and-a-half for hours over 8 per day or 40 per week), will be governed by Nevada law.
• Option A: Overtime work requires pre-approval from the Employee’s supervisor.
• Option B: Timekeeping and meal period tracking will be managed using the Employer’s designated timekeeping system.

6. Compensation:

• The Employee will be paid at a rate of [Dollar Amount] per [Hour/Year].
• Pay periods are [Semi-monthly/Bi-weekly], in accordance with Nevada law.
• Overtime will be paid at a rate of one and one-half (1.5) times the Employee's regular rate of pay for all hours worked over 8 in a day or 40 in a week, except as may be exempt under Nevada law for 10-hour, 4-day schedules.
• Upon separation from employment, the Employee will be paid for any accrued, unused vacation or PTO in accordance with Nevada law.
• Option A: The Employee is eligible for a bonus based on performance, as determined by the Employer. Details are in the [Bonus Plan Document].
• Option B: The Employee is eligible for commission based on a percentage of sales, as determined by the Employer. Details are in the [Commission Plan Document].

7. Benefits:

• The Employee will be eligible for the following benefits, subject to the terms and conditions of the Employer’s benefit plans:
  • Health insurance (medical, dental, vision)
  • Nevada-mandated paid leave (including earned paid leave effective for employers with 50+ employees)
  • Sick leave
  • Federal and state holidays
  • Option A: Access to professional development and HR certification reimbursement (e.g., SHRM) up to [Dollar Amount].
  • Option B: Wellness programs
  • Option C: Transportation stipends
• The Employee is eligible for paid time off if they or a family member is a victim of domestic violence as defined by Nevada law.
• The Employee is eligible for leave for jury service, as required by Nevada law.

8. Data Privacy and Confidentiality:

• The Employee agrees to protect the privacy and confidentiality of all employee, applicant, and company records.
• The Employee will comply with all record retention requirements based on Nevada and federal law.

9. Outside Employment:

• The Employee shall not engage in any outside employment that creates a conflict of interest with the Employer.
• The Employee shall not engage in unauthorized HR consulting work without the Employer's written consent.

10. At-Will Employment:

• The Employee's employment is "at-will," meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to Nevada law. This Agreement is not a contract for a specific term. The employee handbook does not create an implied contract.
• The Employee must provide written notice of termination.
• The Employer must provide final wages to the Employee as required by Nevada law. Specifically, immediate pay if involuntary, by next payday if voluntary quit with 72+ hours notice, or within 7 days if less.

11. Return of Property:

• Upon termination of employment, the Employee shall immediately return all confidential materials, access badges, and other property of the Employer.
• The Employer shall notify the Nevada unemployment office upon termination of employment.

12. Non-Compete:

• Option A: (If Applicable) The Employee agrees that during the term of their employment and for a period of [Number] months following termination of employment, they will not directly or indirectly engage in a business that competes with the Employer within [Geographic Area], as strictly required by law. This shall not prevent the employee from seeking new employment or providing service to former clients under Nevada law. This clause is narrowly tailored to protect the Employer’s legitimate business interests.
• Option B: (If No Non-Compete) This section intentionally left blank. The Employer will not include a non-compete clause in this agreement.

13. Nondisclosure and Confidentiality:

• The Employee acknowledges that the confidentiality of Employer information is essential and agrees to maintain such confidentiality both during and after employment.
• The Employee’s obligations under this section survive the termination of this Agreement.

14. Anti-Retaliation, Anti-Discrimination, and Anti-Harassment:

• The Employer prohibits retaliation against any employee for reporting discrimination or harassment.
• The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, genetic information, military status, or any other characteristic protected by federal, state, or local law. This includes all protected categories recognized by Nevada law.
• The Employer maintains workplace policies consistent with Nevada and Federal law, which will be provided to the employee and are also available on posted notices at the business location.

15. Workers’ Compensation and Safety:

• The Employee is covered by the Employer’s workers’ compensation insurance policy, as required by Nevada law.
• The Employee will receive mandatory safety training and comply with the Nevada Occupational Safety and Health Act (Nevada OSHA).

16. HR-Specific Behavioral Standards:

• The Employee will safeguard personnel files and maintain the accuracy and impartiality of HR documentation.
• The Employee will comply with the Employer’s technology and confidentiality policies for handling employee data.

17. Internal Complaint and Grievance Procedures:

• The Employer has internal complaint and grievance procedures for staff, including protections for whistleblowers.
• Information regarding these procedures is available to the Employee.

18. Dispute Resolution:

• Any dispute arising out of or relating to this Agreement shall be resolved through negotiation, mediation, and/or arbitration, as determined by the Employer.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Nevada, without regard to its conflict of laws principles.

19. Severability:

• If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect, consistent with Nevada contract law principles.

20. Employee Handbook and Company Policies:

• The Employee acknowledges receipt of the Employer’s Employee Handbook and agrees to comply with the policies contained therein. The employment agreement takes precedence over conflicting handbook provisions, as per Nevada contract law.
• The Employer may modify its policies from time to time, and the Employee agrees to comply with any such modifications.

21. Required Nevada Disclosures:

• The Employee acknowledges receipt of information regarding their eligibility for domestic violence leave and a summary of Nevada’s wage and hour laws.
• The Employee has the right to access their personnel records as required by Nevada Revised Statutes.

22. Entire Agreement:

• This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.
• This Agreement may be amended only by a written instrument signed by both parties.
• This Agreement may not be assigned by either party without the written consent of the other party.
• Option A: This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
• Option B: This Agreement may be executed electronically and delivered in accordance with Nevada’s Uniform Electronic Transactions Act.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Signature]

[Employer Printed Name and Title]

[Employee Name]

[Employee Signature]

[Employee Printed Name]