Nevada office manager employment contract template

Nevada Office Manager Employment Contract

This Nevada Office Manager Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Company Name], a [State] [Entity Type] with its principal place of business at [Company Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position

The Employer hereby employs Employee as a full-time Office Manager.

The Employee accepts such employment and agrees to perform the duties and responsibilities set forth herein.

The Employee’s primary objective is to manage and oversee the day-to-day administrative operations of the Employer’s office(s) located in [City, Nevada].

Option A: The Employee may be required to travel to and manage multiple office locations within Nevada.

Option B: The Employee will primarily work at the [Specific Office Location].

2. Duties and Responsibilities

Employee shall perform the following duties and responsibilities:

• Oversight of all office administration.
• Front desk management, including greeting visitors and answering phones.
• Staff scheduling and time-off management.
• Facilities coordination and maintenance.
• Budget monitoring and expense tracking.
• Management of office supplies and equipment.
• Handling business correspondence and communications.
• Records maintenance and filing.
• Organizing internal meetings and events.
• Vendor contract administration and negotiation.
• Onboarding and supervising administrative personnel.
• Implementing and ensuring compliance with company policies and procedures.
• Ensuring OSHA workplace safety compliance.
• Facilitating employee engagement initiatives.

The Employee will report directly to the [Reporting Manager Title, e.g., Operations Director, Office Owner].

Option A: The Employee has the authority to sign or approve purchases up to [Dollar Amount].

Option B: The Employee has supervisory responsibilities over the following staff members: [List of Positions].

3. Qualifications

The Employee must possess the following qualifications:

• Minimum of a [Education Level, e.g., High School Diploma, Bachelor’s Degree] from an accredited institution.
• Option A: Relevant certifications in office management or related field (e.g., Certified Administrative Professional).
• Proficiency in office technology, including [List Specific Software, e.g., Microsoft Office Suite, ERP System, Scheduling Software, Communication Tools].
• Familiarity with Nevada-specific regulatory requirements related to office administration.

Option A: [Specify any Nevada specific licenses or certifications required].

4. Employment Status and Work Schedule

The Employee’s employment is full-time.

The standard workweek is [Number] hours per week, typically from [Start Time] to [End Time], Monday through Friday.

The Employee is expected to be present at the office during the specified work hours.

Option A: The Employee may be eligible for remote/hybrid work arrangements, subject to Employer’s policies and approval.

If remote work is permitted, the Employer will provide [List of Equipment/Support Provided].

5. Overtime, Rest, and Meal Breaks

The Employee is [Exempt/Non-Exempt] from overtime pay under the Fair Labor Standards Act and Nevada law.

If non-exempt, the Employee shall be paid overtime at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked over 40 in a workweek or 8 in a workday, as required by Nevada law.

The Employee is entitled to rest and meal breaks in accordance with Nevada Revised Statutes (NRS).

• For shifts exceeding four (4) hours, the Employee is entitled to a paid rest break of at least ten (10) minutes.
• For shifts exceeding eight (8) hours, the Employee is entitled to an unpaid meal break of at least thirty (30) minutes.

6. Compensation

The Employer shall pay the Employee an annual salary of [Dollar Amount], payable [Frequency, e.g., bi-weekly, monthly].

This salary meets or exceeds the Nevada minimum wage requirements.

Option A: The Employee may be eligible for a bonus, incentive, or profit-sharing based on [Specify Criteria, e.g., achievement of office management KPIs, cost-saving initiatives, employee retention metrics].

Payment shall be made via [Payment Method, e.g., direct deposit, check].

7. Benefits

The Employee shall be eligible for the following employer-provided benefits:

• Health insurance, dental insurance, and vision insurance.
• 401(k) or other retirement plan.
• Paid time off (PTO) accrual based on Employer's policy.
• Sick leave in accordance with Nevada law (NRS 608.0197).
• Paid holidays as designated by the Employer.
• Option A: Professional development support for management and compliance training.
• Option B: Transportation or parking stipend of [Dollar Amount] per [Time Period].

8. Paid Leave

The Employee's paid leave entitlements shall comply with all applicable Nevada laws, including:

• Nevada’s paid leave for any reason statute (NRS 608.0197).
• Option A: COVID-19 emergency leave (if applicable and as required by law).
• Protections for victims of domestic violence (NRS 608.0183).

9. Professional Development

Option A: The Employer will pay for the Employee’s membership in professional associations relevant to office administrators in Nevada, such as [Association Name].

Option B: The Employer will reimburse the Employee for continuing education fees up to [Dollar Amount] per year.

10. Confidentiality and Data Privacy

The Employee shall maintain the confidentiality of all Employer information, including personnel files, business records, and client data, in accordance with Nevada Personal Information Security Law.

The Employee shall comply with all Employer information security protocols.

11. Intellectual Property

All materials, policies, procedures, office manuals, or documentation created by the Employee during their employment shall be the sole and exclusive property of the Employer.

12. Vendor and Client Relationships

The Employee shall not engage in any bribery, fraud, or conflict of interest in connection with vendor or client relationship management, in accordance with applicable Nevada law.

13. Standards of Conduct

The Employee shall adhere to the Employer’s standards of professional conduct, including dress code, etiquette, and compliance with the Employer’s codes of conduct, anti-harassment, and anti-discrimination policies.

The Employer is committed to creating a workplace free of discrimination and harassment based on race, color, gender, sexual orientation, religion, national origin, disability, age, or any other protected characteristic under Nevada and federal law.

14. Electronic Communications

The Employee shall adhere to the Employer’s policies regarding acceptable use of company technology, personal devices (BYOD), and document retention/destruction procedures, compliant with Nevada recordkeeping standards.

15. Outside Employment

The Employee shall not engage in any outside employment or business ownership that creates a conflict of interest with the Employee’s duties to the Employer.

Option A: The Employee must disclose and obtain pre-approval from the Employer for any outside employment or business ownership.

16. Restrictive Covenants

Option A: The parties agree to the following restrictive covenants, which are reasonable in duration, geographic scope, and necessary to protect the Employer’s legitimate business interests, in accordance with Nevada law (NRS 613.195). [Specify Non-Compete or Non-Solicitation Agreement Terms - Should be reviewed by legal counsel for Nevada compliance]

Option B: No post-employment restrictive covenants shall apply to this Agreement.

17. At-Will Employment

The Employee’s employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to the provisions below.

18. Termination

In the event of termination, the Employee shall return all Employer property.

Upon termination, the Employee shall receive a final paycheck in accordance with Nevada law (NRS 608.020-608.050).

• Option A: Final paycheck will be provided immediately upon termination.
• Option B: Final paycheck will be provided within 7 days of resignation.

Termination will impact accrued benefits and PTO in accordance with Employer’s policies and Nevada law.

Option A: Employer requires [Number] days/weeks written notice of resignation.

19. Workplace Health and Safety

The Employee is responsible for maintaining a safe workplace in compliance with OSHA and Nevada-specific occupational safety standards.

Option A: The Employee will maintain OSHA logs as required.

20. Complaint Handling

The Employee shall follow the Employer’s procedures for internal complaint handling, reporting of workplace safety or ethical concerns, and whistleblower protection under Nevada and federal statutes.

21. Policy Acknowledgment

The Employee acknowledges receipt and understanding of all Employer policies and agrees to comply with them. Policies will be reviewed and reaffirmed annually.

22. Dispute Resolution and Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Nevada.

Any dispute arising out of or relating to this Agreement shall be resolved through good faith negotiation. If negotiation fails, the parties agree to attempt mediation/arbitration in [Clark County/Washoe County/Other Designated Nevada Venue] before initiating litigation.

23. Compliance Commitments

The Employer is committed to compliance with the Nevada Pregnant Workers’ Fairness Act, Nevada Medical and Recreational Marijuana Laws, and all other applicable Nevada laws and regulations.

24. Recordkeeping

The Employee shall maintain accurate records and cooperate with audits as required.

Option A: The Employee shall comply with document preservation requirements specific to [Regulated Office Type, e.g., medical, legal, financial] referencing Nevada-specific rules where applicable.

25. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

Employer:

[Company Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

Employee:

[Employee Name]

Signature: ____________________________