Nevada bookkeeper employment contract template

Nevada Bookkeeper Employment Contract

This Nevada Bookkeeper Employment Contract (the “Agreement”) is made and entered into as of this [Date] by and between [Company Name], a [State] [Entity Type, e.g., Corporation] with its principal place of business at [Company Address], hereinafter referred to as “Employer,” and [Employee Name], residing at [Employee Address], hereinafter referred to as “Employee.”

1. Position

The Employer hereby employs the Employee as a Bookkeeper.

• Option A: The Employee’s primary duties shall include, but not be limited to:
  • Managing accounts payable and receivable.
  • Preparing and processing payroll, ensuring compliance with Nevada state and federal regulations.
  • Performing bank reconciliations.
  • Maintaining the general ledger.
  • Posting financial transactions in accordance with U.S. GAAP and relevant Nevada financial regulations.
  • Assisting with monthly and year-end closings.
  • Preparing state and local tax filings, including Nevada Sales and Use Tax.
  • Supporting external CPAs and assisting with audits.
  • Complying with Nevada's reporting and retention requirements for financial records and business licenses.
• Option B: (Alternative Duties - Customize as needed) The Employee’s duties may be modified by the Employer as needed, with reasonable notice to the Employee.

2. Practical Requirements

The Employee shall use the following software and systems:

• Option A: QuickBooks
• Option B: Sage
• Option C: Xero
• Option D: [Specify Other Software]
• Option E: The Employee will be responsible for electronic filing as required by the Nevada Department of Taxation.

3. Internal Controls & Reporting

• Option A: The Employee will adhere to internal control procedures, including segregation of duties as assigned, to prevent fraud and ensure financial accuracy.
• Option B: The Employee will report to the [Supervisor Title, e.g., CFO, Controller, Owner].
• Option C: The Employee will collaborate with other staff and external Nevada-based accountants/auditors as needed.

4. Work Location & Remote Work

• Option A: The primary work location is [Company Address] in Nevada.
• Option B: Remote work may be permitted subject to Employer approval and the following conditions:
  • Compliance with Nevada cybersecurity and privacy laws (NRS 603A).
  • Use of encrypted communications.
  • Secure storage of physical and electronic records.

5. Full-Time Status & Work Schedule

• Option A: The Employee is a full-time employee working at least 40 hours per week.
• Option B: The work schedule is [Days of the week], [Start Time] to [End Time].
• Option C: Overtime will be calculated and paid at no less than 1.5 times the regular rate, in compliance with Nevada Revised Statutes (NRS 608).
• Option D: Employee is [ ] Exempt [ ] Non-Exempt from overtime per FLSA and Nevada Law.

6. Compensation

• Option A: The Employee's salary is [Dollar Amount] per [Pay Period, e.g., year, month].
• Option B: The Employee's hourly wage is [Dollar Amount], in compliance with Nevada minimum wage laws.
• Option C: Pay frequency is [Monthly, Semi-Monthly, Bi-Weekly].
• Option D: The Employee is [ ] Eligible [ ] Ineligible for bonuses/incentives based on [Describe criteria].
• Option E: Employee will be provided with Nevada-mandated statements of deductions and earnings each pay cycle.

7. Benefits

• Option A: The Employee is eligible for group health, vision, and dental insurance according to company policy.
• Option B: The Employee is eligible for [Number] days of paid vacation and [Number] days of paid sick leave, in compliance with NRS 608.0197 if applicable.
• Option C: The Employee will observe the following Nevada and federal holidays: [List Holidays].
• Option D: The Employee [ ] is [ ] is not eligible to participate in the Employer’s retirement plan/tax-advantaged account.
• Option E: The Employee is eligible for a professional development budget of [Dollar Amount] per year.
• Option F: The Employee will be reimbursed for reasonable and necessary business expenses.

8. Maintenance of Certifications/Licensure

• Option A: The Employee is responsible for maintaining any required accounting certifications/licensure.
• Option B: The Employer will [Describe employer support, if any].

9. Ownership of Work Product

All work product, including general ledgers, reports, supporting documentation, and confidential records, is the property of the Employer. The Employee shall not retain or use such information post-employment.

10. Confidentiality

The Employee shall maintain the confidentiality of all client financial information, trade secrets, and company processes pursuant to NRS 600A. This obligation survives termination of employment.

11. Data Privacy and Compliance

The Employee shall comply with all Nevada and federal privacy, data retention, and reporting requirements for employee and customer data.

12. Invention Assignment (Limited)

• Option A: All inventions or improvements related to accounting or bookkeeping processes developed by the Employee during employment are assigned to the Employer.
• Option B: (No assignment) No inventions are assigned.

13. Outside Employment

The Employee shall not engage in any unauthorized external employment or “moonlighting” in accounting roles that create conflicts of interest or violate Nevada licensing ethics.

14. Standards of Conduct

The Employee shall:

• Maintain accuracy and timely completion of books and records.
• Comply with firm procedures and Nevada professional ethics.
• Report any irregularities or fraud.
• Adhere to company workplace conduct and anti-harassment policies aligned with NRS 613.330.

15. Use of Company Financial Information

The Employee is strictly prohibited from unauthorized use of company financial information, insider trading, or financial misstatement.

16. Code of Ethics & Compliance Training

The Employee shall adhere to the Employer's code of ethics and participate in periodic compliance training.

17. At-Will Employment

This is an at-will employment relationship, terminable by either party at any time, with or without cause, subject to any notice requirements below, as per NRS 613.010.

18. Termination

• Option A: The Employer or Employee may terminate this agreement with [Number] days written notice.
• Option B: (No Notice Required) Either party may terminate this agreement without notice.
• Option C: Upon termination, the Employee's final paycheck will be delivered in compliance with NRS 608.020–.050.
• Option D: Accrued and unused vacation/sick pay will be treated according to company policy and Nevada law.
• Option E: The Employee shall return all company property upon termination.

19. Termination for Cause

The Employer may terminate the Employee immediately for cause, including misappropriation, falsification, or gross misconduct.

20. Dispute Resolution

• Option A: Any disputes shall be resolved through informal resolution.
• Option B: If informal resolution fails, the parties agree to Nevada-local mediation or arbitration.
• Option C: Any legal action shall be brought in the courts of Nevada, and Nevada law shall govern.

21. Worker's Compensation & Safety

The Employer shall maintain Nevada worker's compensation insurance and comply with Nevada OSHA regulations. The Employee has access to company policies on violence prevention.

22. Equal Employment Opportunity

The Employer is an equal opportunity employer and does not discriminate based on gender, age, disability status, sexual orientation, or any other protected category in accordance with NRS 613.330.

23. Financial Records Management

The Employee is responsible for complying with Nevada statutes regarding maintenance, archiving, and destruction of financial records.

• Option A: Employee responsibilities include compliance with Business Development Requests (BDRs), business license renewals, or annual filings.

24. Job Duty Revisions

The Employer reserves the right to revise job duties with advance written notice for any material adverse changes.

25. Acknowledgment of Policies

The Employee acknowledges receipt of the employee handbook and agrees to comply with all company policies, including technology use and data security measures relevant to financial records.

26. Nevada-Specific Paid Leave Rights

The Employee may be eligible for Nevada-specific paid leave rights for jury duty, military leave, and victims of domestic violence.

27. Non-Compete (If Applicable)

• Option A: (Non-Compete Clause) The Employee agrees not to compete with the Employer within [Specific geographic area] for a period of [Number] months following termination of employment. This restriction is limited to the legitimate protection of trade secrets and is narrowly tailored as permitted by NRS 613.195.
• Option B: (No Non-Compete) There is no non-compete agreement.

28. Indemnification/Liability Limitation

The Employee shall be indemnified or have their liability limited for errors made in good faith and within the scope of ordinary bookkeeping duties, subject to company policy.

29. Electronic Contract Execution

The parties consent to electronic contract execution in compliance with the Nevada Uniform Electronic Transactions Act (NRS 719).

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name], Employer

By: ____________________________
[Employer Representative Name], [Employer Representative Title]

____________________________
[Employee Name], Employee