Mississippi HR assistant employment contract template

Mississippi HR Assistant Employment Contract

This Full-Time HR Assistant Employment Agreement ("Agreement") is made and entered into as of [Date] by and between [Employer Name], a company organized under the laws of Mississippi, with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Position:

The Employer hereby employs the Employee as a full-time HR Assistant.

Option A: The Employee's job duties will include, but are not limited to:

• Supporting recruitment and onboarding processes.
• Maintaining and updating personnel records in compliance with Mississippi and federal recordkeeping requirements.
• Administering payroll data entry and timekeeping.
• Assisting in compliance with EEO, FMLA, FLSA, and Mississippi-specific leave and wage regulations.
• Preparing documentation for employee relations.
• Processing benefits enrollments.
• Conducting employment eligibility verifications, including I-9 completion.
• Responding to routine employee inquiries.
• Assisting with workers’ compensation claims under Mississippi law.
• Supporting OSHA and Mississippi Department of Employment Security filing duties.
• Compiling HR reports for Mississippi workplace compliance.
• Handling confidential personnel data per state privacy standards.

Option B: Other duties as assigned by the Employer.

2. Reporting Structure:

The Employee will report directly to the [HR Manager Name], HR Manager.

Option A: The Employee will collaborate with other HR staff and departments as required.

Option B: The employee will report directly to the [HR Director Name], HR Director.

3. Work Location:

The Employee's primary work location will be at [Work Location Address], Mississippi.

Option A: Travel may be required [frequency of travel] to [location].

Option B: The Employer provides the following equipment: [List of equipment].

Option C: Hybrid work arrangement where employee can work remotely [Days] and on-site [Days].

4. Employment Type and Work Hours:

This is a full-time position.

Option A: The Employee is classified as [Exempt/Non-Exempt].

Option B: Standard work hours are [Start Time] to [End Time], [Days of the week], with a [Duration] lunch break.

Option C: Overtime will be compensated at 1.5x the regular hourly rate for hours worked over 40 in a workweek, in accordance with the FLSA and Mississippi law.

5. Compensation and Benefits:

The Employee's base salary/hourly rate will be [Amount] per [Year/Hour].

Option A: Pay cycles are [Frequency - e.g., bi-weekly].

Option B: Wages will be paid via [Direct Deposit/Check/Paycard].

Option C: The Employee is eligible for a performance bonus as detailed in [Bonus Plan Document Name].

The Employee is eligible for the following benefits:

• Health, dental, and vision insurance.
• Company retirement plan participation.
• Paid time off (PTO) as per company policy, compliant with Mississippi law.
• [List Additional Benefits]

6. Confidentiality:

The Employee acknowledges that they will have access to confidential and sensitive information, including employee records, payroll data, and proprietary HR policies.

Option A: The Employee agrees to maintain strict confidentiality and nondisclosure of such information.

Option B: The employee will adhere to all data security practices as outlined in [Policy name].

7. Compliance with Laws:

The Employee shall comply with all applicable federal and Mississippi employment laws, including but not limited to FLSA, Title VII, ADA, ADEA, FMLA, and the Mississippi Employment Protection Act.

Option A: The Employee will participate in required HR training and compliance initiatives.

8. Equal Employment Opportunity:

The Employer is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic. The Employee will uphold these principles in all aspects of their job duties.

9. At-Will Employment:

This is an at-will employment relationship. Either party may terminate the employment relationship at any time, for any lawful reason, with or without notice.

Option A: The employer follows the following procedure for termination [Explain procedure].

10. Termination Procedures:

Upon termination, the Employee will receive their final wage payout in compliance with Mississippi law.

Option A: The employee must return all company property.

Option B: The employee must document the transfer or destruction of confidential HR files.

11. Conflict of Interest:

The Employee agrees to avoid any conflict of interest in the performance of their duties.

Option A: The employee must disclose any potential conflicts of interest to the Employer immediately.

12. Behavioral and Ethical Expectations:

The Employee will conduct themselves with objectivity, neutrality, and professionalism in all internal communications and interactions.

13. HR Software and Data Protection:

The Employee will use and protect HR software platforms in accordance with company policy and applicable laws.

Option A: Employee will not download, copy, or transmit personal or payroll data without authorization.

14. Intellectual Property:

Any original HR training material, templates, or process improvements created by the Employee during employment are the property of the Employer.

15. Complaints and Grievances:

The Employee has a clear process for reporting discrimination, harassment, or retaliation within the organization.

Option A: Complaints should be submitted to [HR Contact Name].

16. Records Retention:

HR files and data will be retained and destroyed in accordance with company policy and applicable laws.

Option A: The retention period for personnel records is [Number] years.

17. Background Checks and Drug Screening:

The Employee acknowledges and consents to background checks and drug screening as required by company policy and Mississippi law.

18. Occupational Health and Safety:

The Employee will comply with all occupational health and safety rules applicable to the HR department.

19. Unemployment Insurance:

The Employee will assist with policies related to Mississippi unemployment insurance claims and filings.

20. Public Records Compliance:

Option A (if applicable for public sector): The Employee will comply with the Mississippi Public Records Act in handling sensitive or restricted information.

21. Dispute Resolution:

Any disputes arising from this Agreement will be resolved through good faith internal resolution, followed by mediation or arbitration as preferred before litigation.

Option A: Mississippi law governs this agreement.

Option B: Any legal actions will be venued in [County], Mississippi.

22. Workers' Compensation and Employee Assistance Programs:

The Employer maintains workers' compensation insurance and an employee assistance program (EAP). The Employee will familiarize themselves with these programs.

23. Employee Handbook:

The Employee acknowledges receipt of and access to the employee handbook and all relevant HR and company policies.

24. Modification of Agreement:

The Employer reserves the right to modify job duties, compensation, or policies as permitted by law and according to business needs, with written notification to the Employee.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________
[Employee Name]

____________________________
Witness (Optional)

____________________________
Notary Public (Optional)