Michigan office manager employment contract template

Michigan Office Manager Employment Contract

This Michigan Office Manager Employment Contract (the “Agreement”) is made and effective as of [Date] by and between [Company Name], a [State of Incorporation] corporation with its principal place of business at [Company Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position:

• Option A: Employee is hired as a full-time Office Manager.
• Option B: Employee is hired as a part-time Office Manager (specify hours).

2. Responsibilities:

The Employee's responsibilities include, but are not limited to:

• Option A: Office Administration.
• Option B: Facilities Management.
• Option C: Vendor Liaison.
• Option D: Supply Procurement.
• Option E: Scheduling.
• Option F: Meeting Coordination.
• Option G: Supervision of Office Support Staff.
• Option H: Maintaining Administrative Systems.
• Option I: Records Management.
• Option J: Health and Safety Oversight (including MIOSHA compliance).
• Option K: Handling Confidential Personnel and Client Data.
• Option L: Payroll Support.
• Option M: Coordination of Benefits Administration.
• Option N: Onboarding/Offboarding of Employees.
• Option O: IT Systems Coordination (if applicable).
• Option P: Acting as a key contact for HR and compliance matters.

3. Qualifications:

• Option A: High school diploma or equivalent required.
• Option B: Bachelor’s degree in [Field of Study] preferred.
• Option C: [Number] years of experience as an Office Manager or in a related field.
• Option D: Certifications in [Relevant Certification] preferred.
• Option E: Valid [Relevant Michigan License, e.g., driver's license] required.

4. Reporting Structure and Supervision:

• Option A: Employee reports directly to [Supervisor Title].
• Option B: Employee supervises [List of Positions].
• Option C: Employee has dotted-line reporting to [Dotted Line Supervisor].

5. Work Location and Hours:

• Option A: Principal work location: [Michigan Site Address].
• Option B: Hours of operation: [Days of Week], [Start Time] to [End Time].
• Option C: Required on-site presence: [Number] days per week.
• Option D: Remote/Hybrid work options: [Describe if applicable]. Procedure for requesting flexible work arrangements: [Describe procedure].

6. Employment Type and Schedule:

• Option A: Full-time employment.
• Option B: Part-time employment (specify hours).
• Option C: Weekly hours: [Number].
• Option D: Schedule: [Specific schedule].
• Option E: Overtime: [Exempt/Non-Exempt] under FLSA. Overtime will be paid in accordance with Michigan wage and hour law.
• Option F: Meal and rest breaks: In accordance with Michigan law. [Detail break policy].
• Option G: Timekeeping: [Clock-in/Clock-out procedure or Timekeeping System].

7. Compensation:

• Option A: Annual salary: [Dollar Amount].
• Option B: Hourly wage: [Dollar Amount].
• Option C: Pay frequency: [Weekly/Bi-weekly/Monthly]. Payment method: [Direct Deposit/Check].
• Option D: Eligibility for performance bonus: [Describe criteria and amount/percentage].
• Option E: Eligibility for retention bonus: [Describe criteria and amount/percentage].
• Option F: Expense reimbursement policy: [Describe policy].

8. Benefits:

Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Option A: Major Medical Insurance.
• Option B: Dental Insurance.
• Option C: Vision Insurance.
• Option D: Michigan-mandated Short-Term Disability.
• Option E: Life Insurance.
• Option F: 401(k) or Pension Plan.
• Option G: Paid Vacation: [Number] days per year.
• Option H: Paid Sick Leave: Accrued in accordance with the Michigan Paid Medical Leave Act. [Detail accrual rate or specific number of days].
• Option I: All-staff Holidays: [List holidays].
• Option J: Leave of Absence: In accordance with company policy and applicable law.
• Option K: Paid parental leave [State number of weeks or days].
• Option L: Employee Assistance Program.
• Option M: Professional Development/Training Reimbursement: [Describe policy].

9. Statutory Compliance:

Employer complies with all applicable Michigan labor laws, including but not limited to the Elliott-Larsen Civil Rights Act and the Persons with Disabilities Civil Rights Act.

10. Confidentiality:

• Option A: Employee agrees to hold all confidential information of Employer in strict confidence.
• Option B: Confidential information includes, but is not limited to: HR records, payroll information, health records, vendor contracts, and company financials.
• Option C: Duration of confidentiality obligation: Indefinite.
• Option D: Consequences of breach: [Describe consequences].

11. Data Privacy and Document Retention:

Employer maintains data privacy and document retention practices in accordance with Michigan law. [Describe key practices related to HR and office administration records].

12. Intellectual Property:

All work product created by Employee during the course of employment is the sole property of Employer.

13. Non-Solicitation/Non-Compete:

• Option A: Non-Solicitation: Employee agrees not to solicit employees or customers of Employer for a period of [Number] years after termination of employment.
• Option B: Non-Compete: Employee agrees not to engage in any business that competes with Employer within a [Number] mile radius of [Company Address] for a period of [Number] years after termination of employment, as permitted by Michigan law. [Specific types of competitive activity prohibited].

14. Behavioral and Performance Standards:

Employee is expected to adhere to Michigan workplace safety standards (MIOSHA), participate in mandatory training, and follow the Employer's code of conduct. [Specific requirements and references to policies].

15. At-Will Employment:

• Option A: Employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause or notice, subject to any applicable legal requirements.
• Option B: Written notice period for termination: [Number] days.
• Option C: Final paycheck will be issued in accordance with Michigan law.
• Option D: Severance eligibility: [Describe eligibility or state "Not Applicable"].

16. Resignation, Discharge, and Layoffs:

• Option A: Procedures for voluntary resignation: [Describe procedure].
• Option B: Discipline and grievance policies: [Refer to employee handbook or policy document].
• Option C: Mandatory reporting of unethical behavior: [Describe reporting mechanism].

17. Anti-Harassment and Equal Opportunity:

Employer maintains a strict anti-harassment, equal opportunity, and anti-retaliation policy in compliance with federal and Michigan law.

18. Workers' Compensation:

Employee is covered by Michigan workers' compensation insurance. [Provide insurance carrier and policy number if readily available].

19. Michigan Paid Medical Leave Act (PMLA):

Employee's rights under the Michigan PMLA are outlined in the Employer's policy. [Refer to specific policy or summarize key provisions].

20. Dispute Resolution:

• Option A: Mandatory internal complaint escalation process: [Describe process].
• Option B: Mediation: Any disputes arising out of this Agreement shall be submitted to mediation in [City, Michigan].
• Option C: Governing Law: This Agreement shall be governed by the laws of the State of Michigan.

21. Amendments:

This Agreement may be amended only in writing, signed by both parties.

22. Severability:

If any provision of this Agreement is held to be unenforceable, the remaining provisions shall remain in full force and effect.

23. Additional Clauses:

• Option A: Employee acknowledges receipt of the employee handbook and office manager-specific policies.
• Option B: Consent to background screening: [Describe background screening policy].
• Option C: Obligation to complete/update credentials: [List any required credentials].

24. Employer's Right to Modify:

Employer reserves the right to update job duties, compensation, benefits, or reporting lines in accordance with legal and business changes, with reasonable notice to Employee.

25. Accommodation:

Employer will provide reasonable accommodations for disability, religious observance, or other protected status as required by law. [Describe request and interactive process].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name]
[Employer Representative Title]

____________________________
[Employee Name]