Michigan executive assistant employment contract template

Michigan Executive Assistant Employment Contract

This Michigan Executive Assistant Employment Contract ("Agreement") is made and entered into as of [Date] by and between [Company Name], a [State] corporation with its principal place of business at [Company Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Employment

Option A: The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a full-time Executive Assistant.

Option B: The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a part-time Executive Assistant.

2. Employment Classification

Option A: Employee's employment classification is full-time, exempt, and is not subject to overtime pay according to the Fair Labor Standards Act (FLSA) and Michigan law.

Option B: Employee's employment classification is full-time, non-exempt, and is subject to overtime pay as provided by the Fair Labor Standards Act (FLSA) and Michigan law.

Option C: Employee's employment classification is part-time, non-exempt, and is subject to overtime pay as provided by the Fair Labor Standards Act (FLSA) and Michigan law.

3. Job Title and Duties

The Employee's job title shall be Executive Assistant. The Employee shall perform the following duties, and other duties as assigned by the Employer:

• High-level calendar management for [Executive Name(s)].
• Meeting preparation and coordination, including agenda creation, material preparation, and minute taking.
• Domestic and international travel arrangements, including booking flights, hotels, and transportation.
• Drafting confidential correspondence, reports, and presentations.
• Screening and managing email and phone communications.
• Document management, including filing, archiving, and retrieval.
• Preparing executive reports and presentations.
• Tracking budgets and expenses.
• Coordinating projects and initiatives.
• Handling confidential files and information with discretion.
• Provide personal assistance to [Executive Name(s)] as reasonably required.

4. Work Location and Remote Work Policy

Option A: The Employee's primary work location shall be [Company Address].

Option B: The Employee's primary work location shall be [Company Address]. The Employer may allow the Employee to work remotely on [Number] days per week, subject to Employer’s remote work policy. The employer will provide the following: [List of Equipment]

• Employee agrees to comply with all security protocols established by the Employer while working remotely, including using a secure internet connection, protecting confidential information, and adhering to all company policies. Employee further agrees to comply with Michigan’s laws on remote monitoring, if applicable.

Option C: Hybrid Work Arrangement: A hybrid work arrangement, where the employee splits time between the office at [Company Address] and remote work, may be available with prior management approval. Remote work is contingent on maintaining high levels of performance, meeting deadlines, and maintaining appropriate standards of conduct. The employer will provide the following: [List of Equipment]

• Employee agrees to comply with all security protocols established by the Employer while working remotely, including using a secure internet connection, protecting confidential information, and adhering to all company policies. Employee further agrees to comply with Michigan’s laws on remote monitoring, if applicable.

5. Work Schedule

The Employee's standard work schedule shall be [Number] hours per week, from [Start Time] to [End Time], [Days of the Week].

The Employee shall be entitled to a [Duration] minute meal break and [Number] [Duration] minute rest breaks, in accordance with Michigan law.

Overtime work, if applicable, must be pre-approved by [Supervisor Title] and will be compensated at a rate of 1.5 times the Employee's regular hourly rate, as required by Michigan law.

6. Compensation

Option A: The Employee's base salary shall be [Salary Amount] per year, payable [Pay Frequency, e.g., bi-weekly].

Option B: The Employee's hourly wage shall be [Hourly Wage] per hour, payable [Pay Frequency, e.g., bi-weekly].

Overtime, if applicable, will be compensated at a rate of 1.5 times the Employee’s regular hourly rate for all hours worked over 40 in a workweek.

The Employee will track hours worked using [Time Tracking Method, e.g., timesheets, electronic system].

Bonus/Incentives: The Employee may be eligible for a performance bonus of up to [Bonus Percentage]% of their base salary, based on the achievement of specific performance goals set by the Employer. The Employer, in its sole discretion, may provide discretionary bonuses.

Allowances: The Employee will receive the following allowances: [List of Allowances, e.g., Travel reimbursement, mobile phone stipend, parking].

7. Benefits

The Employee shall be eligible to participate in the Employer's benefit plans, including:

• Medical insurance.
• Dental insurance.
• Vision insurance.
• Disability insurance.
• Life insurance.
• 401(k) or other retirement plan, subject to plan documents.

Eligibility and waiting periods for benefits shall be governed by the terms of the respective benefit plans.

The Employee shall accrue paid time off (PTO) at a rate of [Accrual Rate] per pay period, in accordance with Michigan's Paid Medical Leave Act (if applicable) and Employer policy.

The Employee shall be entitled to [Number] paid holidays per year, as designated by the Employer.

The Employee may also be eligible for personal days, bereavement leave, jury duty leave, and parental leave, in accordance with applicable laws and Employer policy.

8. Reporting Relationship

The Employee shall report directly to [Supervisor Title]. The Employee may also be required to provide support to other departments or executives as directed by the Employer.

9. Confidentiality

The Employee acknowledges that they will have access to confidential and proprietary information of the Employer, including, but not limited to, company plans, personnel matters, executive schedules, and privileged communications.

The Employee agrees to hold all such information in strict confidence and not to disclose it to any third party, either during or after employment. This obligation extends to compliance with Michigan's Uniform Trade Secrets Act.

10. Intellectual Property

Any and all intellectual property created by the Employee during the course of their employment, including presentations, document templates, or business processes, shall be the sole and exclusive property of the Employer, consistent with Michigan law.

11. Professional Conduct

The Employee shall conduct themselves in a professional manner at all times, including complying with the Employer's workplace technology and social media policies, adhering to professional attire expectations for executive meetings and functions, and maintaining appropriate etiquette in communications with external stakeholders.

12. Policy Restrictions

The Employee agrees to abide by all Employer policies, including those relating to conflict of interest, side employment, expense reimbursement, and ethical guidelines.

13. Anti-Discrimination and Harassment

The Employer is committed to providing a workplace free of discrimination and harassment. The Employee shall comply with all applicable anti-discrimination and anti-harassment laws, including Michigan's Elliott-Larsen Civil Rights Act, which prohibits discrimination based on race, religion, color, national origin, age, sex, height, weight, marital status, familial status, or disability.

14. At-Will Employment

The Employee's employment with the Employer is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

15. Termination

Option A: The Employee may resign their employment by providing [Number] days written notice to the Employer.

Option B: The Employer may terminate the Employee's employment with or without cause. The Employer may terminate the Employee’s employment immediately if the Employee violates policy.

Upon termination, the Employer shall pay the Employee all earned but unpaid wages in accordance with Michigan law. The Employer will pay any accrued, unused vacation/PTO, in accordance with Michigan law.

Upon termination, the Employee shall return all company property, including laptops, mobile phones, documents, and data.

16. Background Checks and Drug Testing

Option A: This position is contingent upon satisfactory completion of a background check and/or drug test. The Employee hereby consents to such checks and testing, in accordance with applicable laws.

Option B: Not applicable

17. Expense Reimbursement

The Employee shall be reimbursed for reasonable and necessary business expenses incurred in connection with their employment, subject to the Employer's expense reimbursement policy. All expenses must be pre-approved by [Supervisor Title] and supported by appropriate documentation.

18. Professional Development

The Employer may, in its sole discretion, approve the Employee's participation in professional development opportunities, continuing education courses, or attendance at executive-level events.

19. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through [Dispute Resolution Method, e.g., internal review, mediation, arbitration], in accordance with Michigan law. This Agreement shall be governed by and construed in accordance with the laws of the State of Michigan.

20. Compliance with Laws

The Employee shall comply with all applicable federal, state, and local laws and regulations, including Michigan wage and hour laws.

21. Security and Data Privacy

The Employee shall adhere to the Employer's security and data privacy policies, including safeguarding electronic devices, securely destroying confidential documents, encrypting emails, and completing cybersecurity training.

22. Non-Solicitation

During their employment and for a period of [Number] months following termination, the Employee shall not solicit the Employer's clients, employees, or executives. This provision is intended to protect the Employer's legitimate business interests, consistent with Michigan law.

23. Mandatory Reporting

The Employee shall report any suspected harassment, discrimination, or company policy violations to [Designated Reporting Person/Department].

24. Workplace Safety

The Employee shall comply with all workplace safety standards and ergonomic guidelines, including those relevant to office, remote, or hybrid work environments in Michigan.

25. Workers' Compensation

The Employee is covered by the Employer's workers' compensation insurance in the event of an on-the-job accident or illness. The Employee shall follow the Employer's procedures for reporting any such incidents.

26. Right to Revise

The Employer reserves the right to revise the Employee's duties, location, compensation, or benefits, subject to applicable law and notice requirements.

27. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

28. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

29. Acknowledgment

Employee acknowledges that they have read, understand, and agree to comply with the terms and conditions of this Agreement. Employee further acknowledges that they will be required to reaffirm compliance with updated confidentiality, data privacy, and company procedures annually.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Company Name]

By: [Name of Employer Representative]

Title: [Title of Employer Representative]

[Employee Name]

Signature: ____________________________

Date: ____________________________