Michigan office assistant employment contract template

Michigan Office Assistant Employment Agreement

This Michigan Office Assistant Employment Agreement (the "Agreement") is made and effective as of [Effective Date], by and between [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and [Employee Legal Name], residing at [Employee Address] ("Employee").

1. Position:

• Option A: The Employer hereby employs the Employee as an Office Assistant.
• Option B: The Employer hereby employs the Employee as a [Specific Office Assistant Title, e.g., Senior Office Assistant].

2. Duties:

• The Employee's duties include, but are not limited to:
• Handling correspondence (physical and electronic).
• Document preparation and filing (client files, internal documents, compliance paperwork, etc.).
• Scheduling and calendar management for staff and office spaces.
• Organizing meetings and appointments.
• Greeting and assisting visitors.
• Answering and directing phone calls.
• Managing office supplies.
• Preparing mail and packages.
• Basic bookkeeping or data entry relevant to office operations.
• Supporting team projects and daily administrative tasks.
• The Employee shall also operate office equipment, including copiers, fax machines, and conference AV systems.
• The Employee is responsible for maintaining the confidentiality of sensitive company, client, and employee information and for complying with information security, records management, and HIPAA/FERPA regulations as applicable.

3. Supervision:

• Option A: The Employee will report directly to [Supervisor Name], [Supervisor Title].
• Option B: The Employee will report directly to [Supervisor Name], [Supervisor Title], and will work closely with the executive staff and other departments as needed.

4. Work Location:

• The primary work location is [Company Address in Michigan].
• Option A: This is an on-site position.
• Option B: Telecommuting is permitted subject to the Employer’s telecommuting policy. The Employee will be provided with [List of Company-Provided Equipment]. The Employee will comply with secure data handling protocols in accordance with Michigan data security laws.

5. Employment Status and Work Hours:

• This is a full-time position.
• The Employee's regular work hours are 40 hours per week, Monday through Friday, from [Start Time] to [End Time].
• The Employee is entitled to meal and rest breaks as required by Michigan law.
• Overtime work must be pre-approved by [Supervisor Name/Title]. Overtime will be compensated in accordance with Michigan and federal law for non-exempt employees.

6. Compensation:

• Option A: The Employee will be paid an annual salary of [Salary Amount], payable [Pay Frequency, e.g., bi-weekly].
• Option B: The Employee will be paid an hourly wage of [Hourly Wage Amount], payable [Pay Frequency, e.g., bi-weekly].
• Overtime will be paid at a rate of one and one-half times the Employee's regular hourly rate for all hours worked over 40 in a workweek.
• Option A: The Employee is eligible for bonuses and incentives as determined by the Employer.
• Option B: The Employee is not eligible for bonuses or incentives.
• The Employee's performance will be reviewed [Review Frequency, e.g., annually].
• Payment will be made via [Method of Payment, e.g., direct deposit].

7. Benefits:

• The Employee is eligible for the following benefits, subject to the terms and conditions of the Employer's benefit plans:
• Health, dental, and vision insurance (eligibility after [Waiting Period]).
• Michigan-compliant sick leave.
• Paid time off (PTO) and vacation accrual in accordance with company policy.
• Recognized company and Michigan statutory holidays.
• Short-term disability insurance.
• Life insurance.
• Family/Medical leave (complying with FMLA and Michigan Paid Medical Leave Act).
• Michigan Safe Days.
• Workers' compensation coverage.
• Option A: Retirement and 401(k) participation.
• Option B: No retirement benefits are offered.
• Option A: Tuition reimbursement or job-related training options.
• Option B: No tuition reimbursement is offered.

8. Ownership of Work Product:

• All materials produced or organized by the Employee in the course of employment, including data, documents, digital files, forms, and presentations, are the sole and exclusive property of the Employer.
• Upon termination of employment, the Employee shall promptly return all such materials to the Employer.
• The Employee shall adhere to procedures for the safeguarding and destruction of confidential records, in compliance with Michigan's Identity Theft Protection Act and document retention rules.

9. Confidentiality:

• The Employee shall maintain the strict confidentiality of all company and client data, including but not limited to [Specific Examples of Confidential Information].
• This confidentiality obligation extends both during and after employment.
• The Employee shall adhere to the Employer’s policy on the permissible use and security of employer-issued technology and office equipment.

10. Conduct and Performance Standards:

• The Employee shall maintain a professional appearance and exhibit courteous workplace conduct.
• The Employee shall comply with all health/safety and anti-harassment policies, and adhere to Michigan’s Elliott-Larsen Civil Rights Act.
• The Employee shall utilize workplace communication resources and social media in a manner consistent with business operations.

11. Employment at Will:

• The Employee’s employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to the provisions outlined in this agreement.
• Upon termination, the Employee shall return all Employer property, and the Employer shall provide a final wage payment in accordance with the Michigan Payment of Wages and Fringe Benefits Act.

12. Non-Competition and Non-Solicitation:

• Option A: Non-competition and non-solicitation provisions are not applicable to this position.
• Option B: The Employee agrees to the following non-competition and non-solicitation restrictions, which are limited to the extent permissible by Michigan law: [Specific and Limited Non-Compete/Non-Solicit Terms Relevant to Office Assistant Role - Duration, Geographic Scope, and Function].

13. Moonlighting/Conflict of Interest:

• Option A: Moonlighting or outside employment is permitted as long as it does not conflict with the Employee’s duties to the Employer.
• Option B: Moonlighting or outside employment is prohibited without prior written approval from the Employer.

14. Grievance Procedure:

• The Employee may address any complaints or grievances to [Person/Department, e.g., Human Resources].
• The Employer will attempt to resolve such issues through internal resolution channels.

15. Governing Law and Venue:

• This Agreement shall be governed by and construed in accordance with the laws of the State of Michigan.
• Any dispute arising out of or relating to this Agreement shall be resolved in the courts of [County Name] County, Michigan. The parties agree to first attempt negotiation, then mediation before arbitration or litigation.

16. Workplace Safety:

• The Employer is committed to compliance with the Michigan Occupational Safety and Health Act (MIOSHA) and shall provide a safe working environment.
• The Employee shall follow all workplace safety protocols and emergency procedures.

17. Anti-Retaliation and Whistleblower Protection:

• The Employer prohibits retaliation against employees who report workplace concerns in good faith, consistent with Michigan whistleblower protection laws.

18. Equal Employment Opportunity:

• The Employer is an equal opportunity employer and is committed to diversity and accessibility, consistent with the Michigan Persons with Disabilities Civil Rights Act.

19. Accommodations:

• The Employer will provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) as it applies in Michigan.

20. Policy Modifications:

• All policies and benefits are subject to modification by the Employer at any time, consistent with company policy and current Michigan law.
• Employees will receive updated handbook and policy notices as necessary.

21. Special Requirements:

• Option A: This position does not require any specialized licensure, notary commission, or position-specific background/drug screening.
• Option B: This position requires [Specific Licensure, Commission, or Screening Requirement, e.g., Notary Commission, Background Check] as a condition of employment.

22. Amendment:

This Agreement may be amended only by a written instrument signed by both parties.

23. Entire Agreement:

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

24. Severability:

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

25. Waiver:

No waiver of any provision of this Agreement shall be effective unless in writing and signed by the party against whom the waiver is sought to be enforced.

26. Assignment:

This Agreement may not be assigned by the Employee without the prior written consent of the Employer.

The Employee acknowledges that they have read and understand this Agreement and agree to be bound by its terms and conditions.

[Employer Legal Name]

By: [Employer Signature Block]

[Employee Legal Name]

By: [Employee Signature Block]