Michigan receptionist employment contract template

Michigan Full-Time Receptionist Employment Contract

This Michigan Full-Time Receptionist Employment Contract (the "Agreement") is made and entered into as of [Date of Signing] by and between [Employer Full Legal Name], a [Employer Type, e.g., Michigan Corporation] with its principal place of business at [Employer Full Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Full Address] ("Employee").

1. Position

The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a Receptionist.

2. Duties

The Employee's duties will include, but are not limited to:

• Answering and directing phone calls using the company's phone system.
• Greeting visitors and directing them to the appropriate person or department.
• Maintaining sign-in/out logs for visitors and employees.
• Handling incoming and outgoing mail and packages.
• Scheduling appointments and meetings.
• Reserving meeting rooms.
• Managing front desk supplies and reordering as needed.
• Monitoring waiting areas to ensure they are clean and orderly.
• Enforcing visitor policies and procedures.
• Providing administrative support to other departments as needed.

3. Expectations

• Punctuality: Employee is expected to be punctual and ready to work at the start of each scheduled shift.
• Dress Code: Employee is expected to maintain a professional appearance consistent with front desk representation, as defined in the employee handbook.
• Customer Service: Employee is expected to adhere to the Employer's customer service quality standards.
• Emergency Procedures: Employee is expected to be familiar with and follow the Employer's procedures for responding to emergencies or security issues in the front office.

4. Workplace Location

The Employee's primary workplace location will be at [Employer Full Address], located in [City, Michigan].

On-Site Work Requirements: This position requires on-site work at the designated location.

Stand-In/Coverage Policy: The reception desk must be staffed at all times during operating hours. Employee is responsible for coordinating coverage for breaks and absences with their supervisor or designated colleagues, according to company policy.

5. Employment Type and Hours

• Employment Type: Full-time.
• Expected Weekly Hours: [Number, e.g., 40] hours per week.
• Mandatory Shift Range: [Start Time] a.m. to [End Time] p.m., or as business hours dictate.
• Overtime: Overtime work requires prior approval from the Employee's supervisor. Overtime will be compensated at 1.5 times the Employee's regular rate of pay for hours worked in excess of 40 in a workweek, in accordance with the Michigan Workforce Opportunity Wage Act.
• Eligibility: This position is classified as non-exempt under the Fair Labor Standards Act (FLSA) and Michigan law, therefore overtime pay applies.

6. Rest and Meal Breaks

Rest and Meal Breaks Policy: While Michigan law does not require employers to provide meal or rest breaks to employees 18 years of age or older, the Employer will provide:

• Option A: A [Length of Time, e.g., 30] minute unpaid meal break for each [Number, e.g., 8] hour shift.
• Option B: Two paid [Length of Time, e.g., 15] minute rest breaks during each [Number, e.g., 8] hour shift.

Clock-In/Clock-Out Procedures: Employee is required to clock in and clock out for all meal breaks using the company's timekeeping system.

7. Compensation

• Base Salary/Hourly Wage: [Dollar Amount] per [Hour/Year]. This amount meets or exceeds the Michigan minimum wage.
• Pay Frequency: [Bi-weekly/Semi-monthly].
• Overtime Pay: As stated in Section 5, overtime will be compensated at 1.5 times the Employee's regular rate of pay for hours worked in excess of 40 in a workweek.
• Attendance/Punctuality Bonus:
  • Option A: Employee will receive a [Dollar Amount] bonus for perfect attendance each [Month/Quarter].
  • Option B: No attendance or punctuality bonus is offered.

8. Benefits

• Health Insurance:
  • Option A: The Employer will provide health insurance coverage, with details outlined in the employee benefits summary.
  • Option B: The Employer does not offer health insurance coverage.
• Dental Insurance:
  • Option A: The Employer will provide dental insurance coverage, with details outlined in the employee benefits summary.
  • Option B: The Employer does not offer dental insurance coverage.
• Vision Insurance:
  • Option A: The Employer will provide vision insurance coverage, with details outlined in the employee benefits summary.
  • Option B: The Employer does not offer vision insurance coverage.
• Retirement Savings:
  • Option A: The Employer offers a 401(k) plan with [Percentage]% matching contributions.
  • Option B: The Employer does not offer a 401(k) plan.
• Paid Vacation and Sick Leave: The Employer provides paid vacation and sick leave in accordance with the Employer's policy, compliant with the Michigan Paid Medical Leave Act (if applicable), as described in the employee handbook.
• Statutory Holidays: The Employee is entitled to paid time off for statutory holidays recognized by the Employer.
• Leave for Jury Duty/Witness Service: The Employee is entitled to leave for jury duty or witness service as mandated by Michigan law.
• Bereavement Leave: The Employer provides bereavement leave in accordance with the Employer's policy, as described in the employee handbook.
• Training/Professional Development: The Employer may provide training or professional development opportunities relevant to receptionist skills, such as office software or customer service skills.
• Uniform/Work Attire Allowance:
  • Option A: The Employer provides a uniform allowance of [Dollar Amount] per [Month/Year].
  • Option B: The Employer does not provide a uniform allowance.
• Commuting/Parking Support:
  • Option A: The Employer provides free parking.
  • Option B: The Employer does not provide commuting or parking support.

9. Physical Requirements/Job Demands

Physical Requirements: The position requires standing/sitting for prolonged periods and frequent use of phones and computer systems.

Compliance with MIOSHA: The Employer complies with Michigan Occupational Health and Safety Administration (MIOSHA) standards.

Reasonable Accommodation: The Employer will provide reasonable accommodation for disability as required by law.

10. Confidentiality

Confidentiality Requirements: The Employee agrees to maintain the confidentiality of all company information, personal records of clients or visitors, phone messages, schedules, and any other sensitive materials encountered at the front desk, both during and after employment.

11. Information Privacy

Information Privacy: The Employee agrees to safeguard protected personal information under the Michigan Identity Theft Protection Act (if applicable), securely handle packages and deliveries, and handle incoming and outgoing mail with care.

12. Workplace Policies

Compliance: The Employee agrees to comply with all workplace policies regarding anti-discrimination, anti-harassment, and equal employment opportunity, specifically referencing Michigan’s Elliott-Larsen Civil Rights Act protections.

13. Chain of Command

• Direct Supervisor: The Employee's direct supervisor is [Supervisor Name].
• Reporting Relationships: The Employee will report to their direct supervisor.
• Escalation Procedures: The Employee will follow the Employer's established procedures for escalating issues that arise at the front desk.
• Performance Reviews: The Employee's performance will be reviewed [Frequency, e.g., annually].

14. Training

Training: The Employee will receive orientation on emergency responses, workplace safety, information security, and specific front-desk systems or software required for the position.

15. Handling of Cash/Valuables

Handling Cash: If applicable, the Employee will handle and document cash or valuables received at the front desk according to the Employer's established policies.

16. Non-Competition/Non-Solicitation

• Non-Competition: The parties agree that no non-compete clause applies to this Agreement, in accordance with Michigan law or proposed legislation.
• Non-Solicitation/Confidentiality: The Employee agrees not to solicit the Employer's employees or customers for a period of [Number] years following termination of employment and to maintain the confidentiality of sensitive contact lists or trade secrets, consistent with Michigan law.

17. At-Will Employment

At-Will Employment: This is an at-will employment relationship. Either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, unless a collective bargaining agreement or company policy provides otherwise.

18. Termination Procedures

Termination: Upon termination of employment, the Employee will receive final pay according to Michigan law, return all keys, ID badges, equipment, access cards, and will be removed from communication systems. The Employer will conduct an exit interview and provide instructions for the handover of front desk duties.

19. Dispute Resolution

Dispute Resolution: Any disputes arising out of or relating to this Agreement will be resolved through internal resolution, followed by Michigan-based mediation/arbitration. Michigan courts will be the venue for any legal disputes, and this Agreement will be governed by Michigan law.

20. Workers' Compensation

Workers' Compensation: The Employer provides workers’ compensation coverage as required under the Michigan Workers' Disability Compensation Act. The Employee must report any safety incidents at the front desk promptly in accordance with MIOSHA.

21. Employee Handbook, Data Privacy and Contact Info

• Employee Handbook: The Employee acknowledges receipt of and agrees to comply with the Employer's employee handbook.
• Data Privacy: The Employee agrees to comply with all applicable data privacy policies.
• Contact Info: The Employee agrees to promptly update their contact and emergency information with the Employer.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name]

[Employer Representative Title]

____________________________
[Employee Full Legal Name]