Maryland HR assistant employment contract template
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How Maryland HR assistant employment contract Differ from Other States
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Maryland’s employment laws require inclusion of the state’s at-will employment disclaimer, which differs in language from some other states.
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The contract must reference Maryland-specific payroll regulations, including the Maryland Wage Payment and Collection Law.
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Maryland mandates disclosure regarding employment discrimination protections, including expanded categories under state law.
Frequently Asked Questions (FAQ)
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Q: Is an employment contract required for HR assistants in Maryland?
A: No, but a written contract is highly recommended to clarify roles, responsibilities, and employment terms.
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Q: What laws affect HR assistant employment contracts in Maryland?
A: Maryland contracts must comply with state wage, hour, and anti-discrimination laws, sometimes stricter than federal rules.
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Q: Can the contract specify a probationary period for Maryland HR assistants?
A: Yes, the contract can specify a probationary period, but it must be clearly stated and comply with state labor laws.
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Maryland HR Assistant Employment Contract
This Employment Contract (the “Agreement”) is made and entered into as of this [Date] by and between [Employer Legal Name], a [State] [Entity Type] with its principal place of business at [Employer Address] (the "Employer"), and [Employee Legal Name], residing at [Employee Address] (the "Employee").
1. Position
* The Employer hereby employs the Employee as a Human Resources Assistant.
* Option A: Position Summary: The Human Resources Assistant is responsible for providing administrative support to the Human Resources department.
* Option B: Position Summary: The Human Resources Assistant is responsible for maintaining personnel records, processing payroll and benefits enrollments, supporting recruitment, onboarding and offboarding, complying with EEOC documentation, conducting new hire orientation, maintaining confidentiality of employee files, handling I-9/E-Verify procedures, facilitating performance management paperwork, scheduling interviews, supporting DOL and Maryland-specific compliance audits, and assisting in policy communication and training.
* The Employee’s specific duties include, but are not limited to:
* Maintaining employee files and records.
* Assisting with payroll processing and benefits administration.
* Supporting recruitment and onboarding processes.
* Assisting with HR compliance and reporting.
* Other duties as assigned by the Employer.
2. Reporting Structure
* The Employee will report directly to the [Direct Supervisor Title, e.g., HR Manager] of the [Department, e.g., Human Resources Department].
* The Employee will collaborate with the [Cross-Functional Teams, e.g., payroll, benefits, and compliance teams].
3. Employment Type
* The Employee's employment is full-time.
* The standard weekly working hours are [Number] hours per week.
* The expected work schedule is [Work Schedule, e.g., Monday-Friday, 9:00 AM to 5:00 PM].
* The Employee is entitled to a [Length] minute lunch break and [Frequency] rest periods consistent with Maryland wage and hour law.
* Option A: The Employee will work in-person at the Employer's principal place of business.
* Option B: The Employee will work remotely. The Employer will provide the necessary equipment. The Employee is responsible for maintaining data privacy and using secure HR software as per Maryland data protection law.
4. Compensation
* Option A: The Employee’s annual salary is [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly].
* Option B: The Employee's hourly wage is [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly].
* The Employee is [Exempt/Non-Exempt] from overtime.
* If non-exempt, the Employee will be paid overtime at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked over forty (40) in a workweek, as required by Maryland law.
* Payroll deductions will be made for all applicable state and federal taxes and other authorized deductions. This includes Maryland State Income Tax and local taxes where relevant.
* Option A: The Employee is eligible for a bonus based on [Bonus Criteria].
5. Employee Benefits
* The Employee is eligible to participate in the Employer’s employee benefit plans, including health, dental, and vision insurance.
* The Employee is eligible for Maryland Sick and Safe Leave, earning at least 1 hour per 30 hours worked, up to 40 hours per year.
* The Employee is eligible for family and medical leave in accordance with Maryland’s Flexible Leave Act.
* The Employee is eligible for paid holidays as designated by the Employer.
* The Employee will accrue vacation time at a rate of [Accrual Rate].
* The Employee is eligible to participate in the Employer-sponsored retirement plan, subject to the plan's terms and conditions.
* The Employee is eligible for statutory unemployment insurance and workers’ compensation coverage as required under Maryland law.
* Compliance with Maryland’s Healthy Working Families Act for leave and, if the employer has 15+ employees, the mandated statewide paid sick leave.
6. Confidentiality and Data Privacy
* The Employee acknowledges that they will have access to confidential employee information and agrees to protect the confidentiality of such information.
* The Employee agrees to comply with all applicable state and federal privacy laws, including the Maryland Personal Information Protection Act.
* The Employee agrees to immediately report any suspected data breaches to the Employer.
7. Intellectual Property
* Option A: Any intellectual property created by the Employee during their employment, including onboarding materials or handbooks, shall be the property of the Employer.
8. Conflict of Interest
* The Employee agrees not to engage in any activity that creates a conflict of interest with the Employer.
* The Employee is prohibited from handling personnel actions involving themselves or their relatives.
9. Equal Opportunity Employment
* The Employer is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, marital status, sexual orientation, gender identity, genetic information, national origin, disability, or any other protected characteristic under Maryland law.
10. At-Will Employment
* The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice. This at-will relationship can only be altered by a written agreement signed by an officer of the company.
11. Termination
* Voluntary Termination: The Employee shall provide the Employer with [Number] days’ written notice of their intent to resign.
* Discharge for Cause: The Employer may terminate the Employee's employment for cause, as determined by the Employer in its sole discretion.
* Layoff: In the event of a layoff, the Employer will comply with all applicable Maryland laws, including any statutory notice obligations under Maryland’s mini-WARN act.
* Upon termination, the Employee will be paid all wages owed by the next scheduled payday or within two weeks, whichever is sooner, as required by Maryland law.
* Upon termination, the Employee shall return all Employer property and records, including sensitive HR files.
* Upon termination, the Employee will receive information regarding continuation of benefits and COBRA eligibility.
12. HR Training and Certification
* The Employee is required to participate in Maryland sexual harassment prevention training.
* The Employee is required to obtain/maintain [Certification, e.g., SHRM-CP] certification.
* The Employee will familiarize themselves with evolving Maryland HR compliance standards.
13. Code of Conduct
* The Employee agrees to maintain confidentiality, professional conduct, and a respectful workplace.
* The Employee agrees to refrain from retaliation, harassment, or discrimination.
* The Employee agrees to report any workplace complaints in accordance with Maryland legal standards.
14. Whistleblower Protection
* The Employee is protected by Maryland law from retaliation for reporting illegal or unethical conduct.
15. Outside Employment
* The Employee shall not engage in outside employment or consulting in HR for other organizations while employed full-time with the Employer.
16. Restrictive Covenants
* The Employee agrees that during their employment and for a period of [Number] months following termination of employment, they will not solicit other employees of the Employer. This restriction is narrowly tailored to protect the Employer's legitimate business interests, consistent with Maryland Labor and Employment Code § 3-716.
17. Conflict Resolution
* This Agreement shall be governed by and construed in accordance with the laws of the State of Maryland.
* Any disputes arising under this Agreement shall be resolved in the state or federal courts located in [Maryland County], Maryland.
* Option A: The parties agree to attempt to resolve any disputes through mediation before initiating litigation.
18. Compliance
* The Employee shall comply with all applicable Maryland and federal laws and regulations related to their job duties, including EEOC reporting, compliance with Maryland wage and hour law, Maryland Family and Medical Leave Insurance program (to start in 2026), and background check protocols.
19. Record Retention
* The Employee shall adhere to the Employer’s record retention policies, which comply with Maryland public and private sector employer requirements for HR documents.
20. Electronic Signature
* This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Electronic signatures shall be considered valid and binding.
21. Non-Disparagement
* The Employee agrees not to disparage the Employer or its employees, officers, or directors, on social media or otherwise.
22. Amendment
* This Agreement may be amended only by a written instrument signed by both parties.
23. Employee Handbook
* This Agreement is subject to and incorporates the Employer’s Employee Handbook.
24. Future Legislative Changes
* This Agreement shall be interpreted and applied in accordance with any future changes to Maryland law affecting HR assistant roles.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.
[Employer Legal Name]
By: [Employer Representative Name]
Title: [Employer Representative Title]
[Employee Legal Name]
Signature:
Date: