Maine HR generalist employment contract template

Maine HR Generalist Employment Contract

This Employment Contract (the "Agreement") is made and entered into as of [Date], by and between [Employer Legal Name], a [State of Incorporation] corporation with a principal place of business at [Employer Address], Maine (the "Employer"), and [Employee Legal Name], residing at [Employee Address], Maine (the "Employee").

Employment

• Option A: The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a full-time HR Generalist.
• Option B: The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a part-time HR Generalist. Hours will not exceed 29 hours per week.

Position and Duties

The Employee shall serve as HR Generalist and shall perform the following duties, and any other duties as reasonably assigned by the Employer:

• Recruitment and onboarding for all Maine-based positions.
• Developing, maintaining, and auditing personnel files and records in accordance with Maine’s data retention and privacy laws.
• Providing guidance on compliance with all applicable state and federal employment laws, including Maine Human Rights Act, Maine Family Medical Leave Requirements, wage and hour rules, and state-specific anti-discrimination protocols.
• Managing payroll and benefits administration within Maine statutory guidelines.
• Administering Maine-mandated benefit programs such as paid leave (including earned paid leave and Maine Family Medical Leave), unemployment insurance, worker’s compensation, and compliance with Maine minimum wage standards.
• Managing employee relations, including investigation and resolution of grievances in alignment with Maine’s anti-retaliation statutes.
• Acting as a point of contact for the Maine Department of Labor and other regulatory inquiries or audits.
• Ensuring accurate posting and updating of all Maine labor law notices and required mandatory workplace postings.
• Establishing and enforcing workplace policies regarding harassment, equal opportunity, and inclusive employment practices as prescribed by Maine’s regulations and protected class definitions.
• Facilitating training on compliance, respect in the workplace, and reporting for all staff as required by Maine law, including sexual harassment training in compliance with Title 26 of the Maine Revised Statutes.
• Maintaining up-to-date knowledge and communication of changes to state and federal employment laws affecting Maine operations.
• Other duties as assigned.

Reporting Relationship

• Option A: The Employee shall report directly to [Manager Name], [Manager Title].
• Option B: The Employee shall report directly to the [Department Head/Supervisor].

Work Location

• Option A: The Employee's primary work location shall be [Employer Address], Maine.
• Option B: Telework/Remote Work: The Employee may be permitted to work remotely, subject to the Employer's Telework Policy. All confidential personnel information must be handled and stored securely in compliance with state privacy laws.
• Option C: Hybrid Work: The Employee may be required to work both at [Employer Address], Maine, and remotely, as determined by the Employer.

Work Schedule

• Option A: The Employee's full-time work schedule shall be a minimum of 40 hours per week, typically Monday through Friday.
• Option B: The Employee's full-time work schedule shall be [Number] hours per week, typically Monday through Friday.
• The Employee shall be entitled to meal and rest breaks in accordance with Maine labor regulations. Overtime will be paid in accordance with Maine’s wage and hour laws. Timekeeping and record retention will comply with state requirements.

Compensation

• Option A: Base Salary: The Employer shall pay the Employee a base annual salary of [Salary Amount], payable in accordance with the Employer's regular payroll schedule.
• Option B: Hourly Wage: The Employer shall pay the Employee an hourly wage of [Hourly Wage Amount], payable in accordance with the Employer's regular payroll schedule.
• Payment Method: Wages will be paid via [Direct Deposit/Check].
• Wage increases shall be at the sole discretion of the Employer, based on performance and other factors.
• Incentives: The Employee may be eligible for additional incentives, merit awards, or HR certification bonuses, as determined by the Employer.
• Compliance with Maine’s minimum wage and overtime requirements is strictly adhered to.

Benefits

The Employee shall be eligible to participate in the Employer's benefits programs, subject to the terms and conditions of those programs. These benefits may include:

• Statutory leave (earned paid leave, Maine Family Medical Leave, bereavement leave).
• Health insurance.
• Dental insurance.
• Vision insurance.
• Short-term and long-term disability plans.
• Retirement plan options compliant with Maine law.
• Opportunities for continued HR professional development and credentialing reimbursement (subject to Employer approval).

Confidentiality

The Employee acknowledges that in the course of employment, the Employee will have access to confidential information concerning the Employer's business, employees, and operations. The Employee agrees to hold all such information in strict confidence and not to disclose it to any third party, either during or after the term of employment. This includes, but is not limited to, employee records, sensitive investigation details, and proprietary HR materials. This obligation survives termination of employment. All records and work product generated by the HR generalist in the course of employment belong to the Employer and will be provided to the Employer upon request or termination of employment. Explicit prohibition on unauthorized disclosure of PHI, PII, and other regulated data.

Conflict of Interest/Outside Employment

• Option A: The Employee agrees not to engage in any other employment or activity that conflicts with the Employee's duties to the Employer or violates Maine employment law.
• Option B: The Employee shall disclose any outside interests that may present a conflict of interest. The Employee is prohibited from participating in external HR consulting or recruitment without express Employer consent.

Behavioral Standards

The Employee acknowledges the heightened obligation to model compliance, impartiality, respect, confidentiality, and ethical conduct in all aspects of workplace management as per Maine state and professional HR standards.

Non-Solicitation

• Option A: (If Applicable) The Employee agrees not to solicit any employees of the Employer to terminate their employment with the Employer for a period of [Number] months following the termination of the Employee's employment. This is compliant with Maine’s strong public policy against broad non-compete clauses (per 26 M.R.S. § 599-A), and this restrictive covenant does not violate Maine limits on post-employment restrictions for non-executive roles.
• Option B: (If not applicable) Employee is not subject to any non-solicitation requirements.

At-Will Employment/Termination

The employment relationship is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice. Procedures for voluntary and involuntary termination, with Maine-specific requirements for notice of separation, timing of final wage payment (immediate upon discharge or on the next regular payday per Maine Revised Statutes), and documentation of return of company property and confidential materials, will be followed. The Employee's eligibility for unemployment compensation will be determined according to Maine law.

Dispute Resolution

Any dispute arising out of or relating to this Agreement shall be resolved first through internal complaint and mediation mechanisms. If mediation is unsuccessful, the dispute shall be submitted to binding arbitration in [City], Maine. This Agreement shall be governed by and construed in accordance with the laws of the State of Maine.

Workplace Safety

The Employee shall adhere to all applicable OSHA and Maine Department of Labor safety regulations, including education and reporting procedures. The Employee will also adhere to emergent telework/work-from-home health and safety obligations where relevant.

Anti-Discrimination/Equal Opportunity

The Employer is an equal opportunity employer and is committed to providing a workplace free of discrimination and harassment. All employment decisions will be made without regard to race, color, sex, sexual orientation, gender identity, physical or mental disability, religion, ancestry, age, familial status, national origin, or any other characteristic protected by law. The Employer has established reporting and investigation procedures for complaints. The Employer is committed to diversity and inclusive hiring consistent with Maine best practices. This policy is in strict compliance with the Maine Human Rights Act and covers all state-protected categories.

Electronic Surveillance/Monitoring

The Employer may utilize electronic surveillance, communications monitoring, and HRIS data collection in accordance with Maine and federal electronic privacy and employment monitoring laws.

Employee Handbook/Labor Law Updates

The Employee is responsible for ensuring timely posting and distribution of employee handbook revisions and labor law updates across all locations in Maine.

Continuing Education/Compliance

The Employee shall maintain minimum standards for ongoing HR continuing education, quarterly legal/regulatory compliance check-ins, and professional conduct, as appropriate to the HR Generalist occupation in Maine, with stated consequences for non-compliance.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Legal Name]

By: ____________________________

[Employer Representative Name]

[Employer Representative Title]

____________________________

[Employee Legal Name]