Maine executive assistant employment contract template

Maine Executive Assistant Employment Contract

This Maine Executive Assistant Employment Contract (the “Agreement”) is made and effective as of [Date], by and between [Company Name], a [State] corporation with its principal place of business at [Company Address] (the “Employer”), and [Employee Name], residing at [Employee Address] (the “Executive Assistant”).

1. Position:

• Executive Assistant

2. Job Description:

• Option A: The Executive Assistant will perform administrative and executive support tasks, including but not limited to: calendar management, communications screening and drafting, domestic and international travel coordination (in compliance with company and US law), meeting and event planning, expense reporting, confidential document handling, project assistance, records management in compliance with Maine privacy and data retention regulations, gatekeeping functions, and liaison duties between executives, staff, and external partners.
• Option B: (Detailed Job Description to be attached as Exhibit A)
• A separate document, labeled Exhibit A, contains a comprehensive description of duties.

3. Reporting Structure:

• Option A: The Executive Assistant will report directly to [Executive Name], [Executive Title].
• Option B: The Executive Assistant will report to [Executive Name], [Executive Title], with a secondary reporting line to [Secondary Contact Name], [Secondary Contact Title] for specific projects.
• Issues or confidential matters will be escalated to [Executive Name], [Executive Title].

4. Required Skills & Experience:

• Option A: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), data management platforms ([Platform Name(s)]), and [Number] years of experience as an Executive Assistant.
• Option B: Requires specific certifications/experience related to [Industry Sector] such as [Certification Name] or knowledge of [Specific Software/Process].

5. Work Location:

• Option A: The primary work location is [Company Address] in Maine. On-site presence is expected [Number] days per week.
• Option B: Hybrid work arrangement: On-site at [Company Address] [Number] days per week, remote work permitted [Number] days per week subject to Employer approval.
• Employer will provide necessary equipment for remote work including [List of Equipment].
• Reimbursement for business-related telecommunications and technology expenses will be provided according to company policy.

6. Employment Type & Work Hours:

• Option A: Full-time, exempt. Standard work hours are [Start Time] to [End Time], Monday through Friday.
• Option B: Full-time, non-exempt. Standard work hours are [Start Time] to [End Time], Monday through Friday. Overtime will be paid at 1.5 times the regular hourly rate for hours worked over 40 in a workweek, as required by Maine law.
• Mandated rest and meal breaks will be provided according to Maine law.

7. Compensation:

• Option A: Annual salary of [Dollar Amount], paid [Frequency, e.g., bi-weekly].
• Option B: Hourly wage of [Dollar Amount], paid [Frequency, e.g., bi-weekly].
• Eligibility for a bonus of up to [Percentage]% of annual salary based on performance and company profitability.
• Merit increases will be considered annually based on performance review.

8. Benefits:

• Employer-sponsored health, dental, and vision insurance.
• Dependent coverage is available.
• Employer-provided/matched retirement plan (401k or IRA) with [Percentage]% matching.
• Paid time off: [Number] days vacation, [Number] days sick leave, and [List of Holidays] as observed in Maine.
• All Maine statutory leave entitlements, including Family Medical Leave and Earned Paid Leave, will be provided according to Maine law.
• Professional development budget of [Dollar Amount] per year.

9. Expense Reimbursement:

• Reimbursement for pre-approved travel, mileage at the Maine state rate, and office supplies.
• Expense reports must be submitted within [Number] days of incurring the expense with supporting documentation.

10. Intellectual Property & Confidentiality:

• All work product, correspondence, schedules, and confidential information generated or accessed by the Executive Assistant during employment are the exclusive property of the Employer.
• The Executive Assistant shall maintain strict confidentiality regarding executive and company sensitive information, in accordance with Maine data privacy statutes.

11. Outside Employment:

• Option A: The Executive Assistant is prohibited from engaging in outside employment, freelance, or consulting activities that create a conflict of interest with their duties.
• Option B: Outside employment is permitted as long as it does not interfere with the Executive Assistant’s responsibilities or create a conflict of interest, as determined by the employer.

12. Code of Conduct & Policies:

• The Executive Assistant shall adhere to the Employer’s code of conduct, technology use policy, anti-harassment policy, and all other workplace policies.
• The Executive Assistant shall comply with all Maine-specific anti-discrimination, equal employment, and anti-harassment laws.

13. Non-Compete/Non-Solicitation/Non-Disparagement:

• Option A: This agreement does not include non-compete, non-solicitation, or non-disparagement provisions.
• Option B: The Executive Assistant agrees to the terms outlined in the attached Exhibit B regarding non-compete, non-solicitation, and non-disparagement.
• Note: Any non-compete provisions are subject to Maine law and are narrowly tailored to protect legitimate business interests related to executive schedules and client contact.

14. At-Will Employment:

This is an at-will employment agreement, meaning that either the Employer or the Executive Assistant may terminate the employment relationship at any time, with or without cause or notice, subject to applicable Maine law.

15. Termination:

• Option A: In the event of termination by the Employer, [Number] weeks' notice or pay in lieu of notice will be provided.
• Option B: The Executive Assistant is required to provide [Number] weeks' notice of resignation.
• Upon termination, the Executive Assistant will return all company property, including keys, devices, and documents.
• Final pay and accrued benefit payout will be in accordance with Maine final wage and separation pay laws. Information regarding COBRA or Maine continuation of health coverage will be provided if applicable.

16. Dispute Resolution:

• This Agreement shall be governed by and construed in accordance with the laws of the State of Maine.
• Any dispute arising out of or relating to this Agreement shall be resolved through good-faith negotiations, followed by mediation or arbitration in Maine prior to any litigation.

17. Required Notices & Acknowledgments:

The Executive Assistant acknowledges receipt of required notices and acknowledgments under Maine labor and employment laws, including wage notification, sexual harassment poster acknowledgment, and Earned Paid Leave policy.

18. Workplace Safety:

The Employer will maintain a safe workplace in compliance with Maine occupational safety regulations.

19. Compliance with Laws:

Both the Employer and the Executive Assistant shall comply with all applicable federal and Maine laws, including the FLSA, ADA, and state-specific labor protections.

20. Signatures:

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name]

Title: ____________________________

Date: ____________________________

____________________________
[Employee Name]

Date: ____________________________