Maine office assistant employment contract template

Maine Office Assistant Employment Contract

This Maine Office Assistant Employment Contract ("Agreement") is made and entered into as of [Date] by and between [Employer Name], a company located at [Employer Address], [Employer City, State, Zip Code] ("Employer"), and [Employee Name], residing at [Employee Address], [Employee City, State, Zip Code] ("Employee").

1. Position:

• Option A: The Employer hires the Employee as a full-time Office Assistant.
• Option B: The Employer hires the Employee as a part-time Office Assistant.

2. Responsibilities:

The Employee's responsibilities include, but are not limited to:

• Managing correspondence (mail, email, faxes).
• Scheduling appointments and meetings.
• Maintaining accurate records (electronic and paper).
• Greeting visitors and answering phones.
• Preparing reports and presentations.
• Operating office equipment (copiers, scanners, etc.).
• Procuring and managing office supplies.
• Document filing and data entry.
• Assisting with internal and external communications.
• Supporting other staff members as needed.

3. Skills and Abilities

• Option A: The employee should be proficient in Microsoft Excel, Word, and other Microsoft Office applications.
• Option B: The employee should be proficient in Google Workspace, including Google Docs, Sheets, and Slides.

4. Reporting Structure:

• Option A: The Employee will report directly to [Supervisor Name], [Supervisor Title].
• Option B: The Employee will report to the Office Manager.
• The employee is expected to coordinate with other staff and departments as necessary.

5. Worksite:

• Option A: The primary worksite is located at [Office Address], [City, State, Zip Code], Maine.
• Option B: The position allows for [Number] days of remote work per week, subject to Employer's policy.
• Employee agrees to maintain data privacy and confidentiality when working remotely, as per company policy and Maine law.

6. Employment Status and Work Hours:

• The Employee is employed on a full-time basis, with a standard work week of [Number] hours.
  • Standard daily schedule: [Start Time] to [End Time], [Days of the Week].
  • Employee is entitled to meal and rest breaks as required by Maine law.
• Option A: Overtime may be required from time to time and will be compensated at 1.5 times the regular hourly rate for hours worked over 40 in a workweek, as required by Maine and Federal law.
• Option B: Flexible scheduling options are available, subject to Employer approval.

7. Compensation:

• Option A: The Employee's annual salary is [Dollar Amount], payable [Frequency of Pay, e.g., bi-weekly].
• Option B: The Employee's hourly wage is [Dollar Amount], payable [Frequency of Pay, e.g., bi-weekly].
  • Overtime will be compensated at 1.5 times the regular hourly rate for hours worked over 40 in a workweek, as required by Maine and Federal law.
• Wages will be paid via [Method of Payment, e.g., direct deposit].
• Option A: The Employee is eligible for a performance-based bonus, as determined by Employer.
• Option B: There is no performance-based bonus.

8. Benefits:

The Employee is eligible for the following benefits, subject to eligibility requirements:

• Group health insurance.
• Dental and vision plans.
• Short-term disability insurance.
• Life insurance.
• Option A: Retirement or pension plan participation.
• Option B: There is no retirement plan provided.
• Paid time off (vacation, sick leave): [Number] days vacation, [Number] days sick leave, in accordance with Maine law.
• Maine statutory paid/unpaid holidays with office closure schedule.
• Bereavement, parental, military, or jury duty leave in compliance with Maine statutes.
• Option A: Tuition assistance.
• Option B: There is no tuition assistance provided.
• Option A: Professional development or job-specific training opportunities.
• Option B: There is no professional development provided.

9. Expense Reimbursement:

The Employee will be reimbursed for reasonable job-related expenses, such as mileage for local errands, at the current IRS rate or company policy.

10. Confidentiality:

The Employee agrees to maintain the confidentiality of all confidential information, including personal employee or customer data, in compliance with Maine’s data protection regulations.

The Employee agrees not to disclose any confidential information to any third party during or after employment.

11. Intellectual Property:

All work product developed by the Employee during the term of employment, including forms, procedures, and correspondence created for the Employer, shall be the property of the Employer.

This excludes any pre-existing templates or intellectual property brought in by the Employee, which must be documented separately.

12. Compliance with Laws:

The Employer and Employee agree to comply with all applicable Maine and federal employment laws, including anti-discrimination and equal employment opportunity laws.

The Employer prohibits discrimination based on race, color, sex, sexual orientation, gender identity, physical or mental disability, religion, ancestry, age, national origin, or any other protected category under Maine or federal law.

13. Behavioral Standards:

The Employee is expected to maintain professional conduct, punctuality, and adhere to the Employer's code of conduct and ethics.

Personal phone and internet use should be limited during work hours.

14. Safety and Health:

The Employee agrees to comply with all safety and health policies, including Maine occupational safety requirements for office environments.

The Employer is committed to providing a non-hostile, accessible workplace and will provide reasonable accommodations for disabilities as required by law.

15. At-Will Employment:

The Employee's employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to the terms outlined below.

• If Employee wishes to resign, [Number] weeks of written notice is requested.
• Upon termination, the Employee will receive their final wage payment as required by Maine statute.
• The Employee is responsible for returning all Employer property upon termination.

16. Dispute Resolution:

Any disputes arising out of or relating to this Agreement shall be resolved through the Employer's internal grievance policies, followed by mediation or arbitration, if agreed upon by both parties.

Maine law shall govern this Agreement, and any litigation shall be brought in a court of competent jurisdiction in Maine.

17. Non-Solicitation/Non-Compete

• Option A: Employee agrees during their employment and for a period of [Number] months following termination of employment not to directly or indirectly solicit, induce or encourage any employee, customer, or vendor of the Company to terminate or diminish their relationship with the Company.
• Option B: Due to Maine Statute, the parties agree that any Non-compete provisions are strictly limited by Maine statute (effective 2019)—no post-employment non-compete unless specifically justified and accompanied by required advance disclosure and consideration, and never for typical office assistant roles.

18. Policy Acknowledgment:

The Employee acknowledges receipt of and agrees to adhere to the Employer's written policies, including privacy, IT usage, and safety manuals.

19. Mandatory Compliance and Training:

The Employee agrees to participate in all mandatory compliance and training programs required for Maine office workers.

20. Notices:

All notices required under this Agreement shall be in writing and sent to the addresses listed above.

• Employer Contact Address: [Employer Address], [Employer City, State, Zip Code], Maine

21. Signatures:

____________________________

[Employer Name] (Employer)

Date: _______________

____________________________

[Employee Name] (Employee)

Date: _______________

Electronic signatures accepted: [Yes/No]

22. Employee Rights:

The Employee is aware of their rights and obligations under Maine law to inspect personnel files, report concerns to the Maine Department of Labor, and seek legal remedies for statutory violations.

23. Entire Agreement, Severability, and Amendment:

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings.

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

This Agreement may only be amended in writing, signed by both parties, and in compliance with Maine law.