Maine office manager employment contract template

Maine Office Manager Employment Contract

This Maine Office Manager Employment Contract is made and entered into as of [Date], by and between [Employer Name], with a principal place of business at [Employer Address], hereinafter referred to as "Employer," and [Employee Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Employment

• Option A: Employer hereby employs Employee, and Employee hereby accepts employment with Employer, as a full-time Office Manager.
• Option B: This is a full-time employment agreement governed by the laws of the State of Maine.

2. Position and Duties

Employee's position shall be Office Manager. Employee shall perform the following duties, subject to the direction and control of Employer:

• Office administration
• Facilities oversight
• Personnel supervision
• Vendor management
• Process and policy implementation
• Budgeting
• Purchasing
• Inventory control
• Scheduling
• Payroll processing
• HR support
• Record-keeping
• Compliance monitoring, including adherence to Maine workplace safety regulations (including compliance with the Maine “Right-to-Know” and safety data sheet requirements for hazardous substances), Maine wage and hour laws, and family medical leave compliance as per Maine’s Family Medical Leave Act.
• Financial reconciliation
• Office equipment maintenance
• Internal and external communication management
• Safety and emergency preparedness
• Meeting planning
• Organizational reporting
• Support for executive/leadership teams

3. Reporting and Supervision

• Employee shall report to [Executive Title/Name].
• Employee shall supervise the following staff: [List of Positions].

4. Work Location and On-Site Requirements

• Option A: Employee's primary work location shall be at Employer's office located at [Office Address, Maine]. Employee is required to be on-site during standard business hours.
• Option B: Employee's primary work location shall be at Employer's office located at [Office Address, Maine]. A hybrid work arrangement may be considered subject to Employer's policies. Employer will adhere to Maine labor rules for telecommuting (if applicable), workplace safety, and remote worker insurance coverage.

5. Employment Status and Work Schedule

• Option A: Employee's employment is full-time. Standard hours are [Number] per week, from [Start Time] to [End Time], Monday through Friday.
• Option B: Employee's employment is full-time. Employee’s daily and weekly schedule will be determined by the Employer. The Employer will comply with Maine labor law regarding overtime, meal and rest breaks, including the requirement for a 30-minute meal break after 6 consecutive hours of work, unless a written agreement or exemption applies.

6. Compensation

• Option A: Employer shall pay Employee a base salary of [Dollar Amount] per [Pay Period].
• Option B: Employer shall pay Employee an hourly wage of [Dollar Amount] per hour.

Employee shall be paid [Pay Frequency]. Payments will be made in permissible forms under Maine law.

Employee is/is not eligible for a bonus. If eligible, the terms of the bonus are as follows: [Bonus Details].

Employee is/is not eligible for profit sharing. If eligible, the terms of profit sharing are as follows: [Profit Sharing Details].

7. Benefits

Employee shall be eligible for the following benefits, subject to the terms and conditions of Employer's benefit plans and Maine law:

• Health insurance, dental insurance, and vision insurance, with eligibility beginning after [Waiting Period].
• Eligibility for 401(k) or Maine Retirement Savings Program (if applicable) after [Waiting Period].
• Paid vacation: [Number] days per year, accruing according to Employer’s policy.
• Paid sick leave, accrued and used in compliance with Maine law.
• Paid personal leave: [Number] days per year.
• Paid bereavement leave: [Number] days for immediate family members.
• Compliance with Maine and federal family and medical leave laws.
• Paid or unpaid leaves (jury duty, voting, military, domestic violence leave per Maine statute).
• Observed state and federal holidays.

8. Employer Requirements (Maine-Specific)

Employer shall comply with all applicable Maine laws, including:

• Unemployment insurance
• Workers’ compensation insurance
• Workplace posting notifications as required by Maine law
• Compliance with Maine Earned Paid Leave law
• Maine Human Rights Act protections

9. Company Property

Employee shall properly use and care for all company property. Upon termination of employment, Employee shall immediately return all company property, including but not limited to: laptops, cell phones, files, documents, and access cards.

10. Intellectual Property

All intellectual property created by Employee during the course of employment, including office documentation, confidential communications, forms, and internal process materials, shall be the sole property of Employer.

11. Confidentiality

Employee shall maintain strict confidentiality of all sensitive company records (financial, employee, medical, or client records under Maine privacy and any applicable health information protection law), business operations, vendor terms, and internal communications. This obligation survives termination of employment.

• If employee will access or manage federally regulated or sensitive data (health, financial, or HR information), the following confidentiality provisions apply: [HIPAA or other federal/state specific confidentiality provisions].

12. IT and Data Security

Employee shall comply with Employer's IT and data security policies, especially concerning safeguarding PII and organizational digital records in accordance with Maine standards.

13. Conduct and Professionalism

Employee shall maintain high standards of professionalism, communication, and organization, and shall represent the office in a positive manner. Employee shall comply with all anti-harassment, anti-discrimination, and equal opportunity policies in accordance with the Maine Human Rights Act (covering age, race, color, sex, sexual orientation, gender identity, physical or mental disability, religion, ancestry, national origin, and familial status).

14. Workplace Safety

Employee shall adhere to all workplace safety obligations and participate in required training. Employee shall report any workplace injury or exposure as required by Maine Bureau of Labor Standards, participate in mandatory safety drills, and maintain all necessary documentation.

15. Non-Compete and Non-Solicitation

• Option A: Employer acknowledges that Maine law restricts the enforceability of non-compete agreements. Employee shall not be subject to a non-compete agreement except to the extent permitted by Maine law.
• Option B: No non-compete agreement is required
• The following non-solicitation provisions shall apply [list of names/companies, and conditions of non-solicitation].
• Employee shall maintain the confidentiality of Employer's confidential information, as stated in Section 11.

16. At-Will Employment and Termination

Employee's employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause or notice, except as otherwise provided by law.

• Option A: If Employer terminates Employee's employment, Employer shall provide Employee with [Number] days' written notice.
• Option B: If Employee terminates employment, employee shall provide the employer with [Number] days written notice.

Upon termination, Employee shall receive a final paycheck in compliance with Maine law.

• Option A: Employee shall receive severance benefits as follows: [Severance Details].
• Option B: No severance benefits are provided
• Option A: Employer shall provide outplacement support as follows: [Outplacement Support Details].
• Option B: No outplacement support is provided.

Employee shall promptly return all Employer assets as outlined in Section 9.

17. Dispute Resolution

Any dispute arising out of or relating to this agreement shall be resolved first through internal grievance procedures, then through mediation, and finally through arbitration, in accordance with Maine law. Maine law and jurisdiction shall govern all claims or disputes.

18. Notices and Disclosures

Employee acknowledges receipt of the following notices and disclosures required by Maine law:

• Wage theft prevention information
• Domestic violence leave rights information
• Maine Human Rights Act posters
• Workplace posting requirements
• Access to personnel records

19. Entire Agreement

This agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Signature: ____________________________