Louisiana office manager employment contract template

Louisiana Office Manager Employment Contract

This Louisiana Full-Time Office Manager Employment Contract (the “Agreement”) is made and effective as of [Date], by and between [Employer Name], a [State] [Entity Type] with a principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position and Responsibilities

• 1.1. Position: Employer hereby employs Employee as a full-time Office Manager.
• 1.2. Responsibilities: Employee's primary duties will include, but are not limited to:
  • Supervising administrative support staff.
  • Managing office supplies and inventory.
  • Handling budgeting and petty cash.
  • Overseeing vendor contracts and facility needs.
  • Maintaining records in compliance with Louisiana retention and privacy laws (including sensitive employee records and financial documents).
  • Coordinating meetings.
  • Preparing internal communications.
  • Ensuring local occupational safety compliance.
  • Scheduling.
  • Liaising with building management.
  • Implementing office procedures customized to the Employer's operations.
  • Supervising timekeeping for payroll.
  • Onboarding and training administrative staff.
  • Enforcing company policies.
  • Handling Louisiana-specific reporting requirements (including compliance with Louisiana Workforce Commission guidelines).
  • Addressing workplace incident reporting processes.
  • Ensuring disaster preparedness relevant to Louisiana's weather risks (e.g., hurricane protocols).

2. Reporting Structure and Contacts

• 2.1. Reporting Hierarchy: Employee will report directly to [Reporting Manager Title].
• 2.2. Direct Reports: Employee will supervise [List of Direct Report Titles].
• 2.3. Primary Internal Contacts: [List of Key Internal Contacts and Their Roles].
• 2.4. Primary External Contacts: [List of Key External Contacts and Their Affiliations].

3. Work Location and Remote Work Policy

• 3.1. Primary Work Location: The Employee's primary work location shall be at the Employer's office located at [Office Address], Louisiana.
• 3.2. Remote Work:
  • Option A: Remote work is not permitted.
  • Option B: Remote work may be permitted on [Number] days per week, subject to Employer approval and the following conditions: [Conditions for Remote Work, e.g., adequate internet connectivity, secure workspace]. All remote work must comply with applicable zoning and legal restrictions.
• 3.3. IT Access and Security: The Employer will provide secure IT access for remote work, and the Employee will comply with all data security measures required by Louisiana law for recordkeeping and privacy.

4. Employment Type and Working Hours

• 4.1. Employment Type: Full-time.
• 4.2. Standard Working Hours: [Number] hours per week, typically from [Start Time] to [End Time], Monday through Friday.
• 4.3. Schedule Expectations: Employee may be required to work after hours for emergencies.
• 4.4. Rest and Meal Periods: Employee will be provided with rest and meal periods in compliance with Louisiana labor law.
• 4.5. Overtime:
  • Option A: Employee is not eligible for overtime pay.
  • Option B: Employee is eligible for overtime pay at a rate of 1.5 times their regular hourly rate for all hours worked over 40 in a workweek, as required by the FLSA and applicable Louisiana law. Overtime must be reported and authorized in advance by [Approving Manager].

5. Compensation and Expenses

• 5.1. Base Salary: Employee will receive an annual salary of [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly].
• 5.2. Payment Method: Payment will be made via [Payment Method, e.g., direct deposit].
• 5.3. Bonus:
  • Option A: Employee is not eligible for a bonus.
  • Option B: Employee is eligible for an annual/quarterly bonus based on the following office KPIs: [List of KPIs, e.g., cost savings, process improvements, compliance targets]. The bonus amount is at the discretion of the Employer.
• 5.4. Expense Reimbursement: Employee will be reimbursed for reasonable and necessary expenses incurred in the performance of their duties, subject to the Employer's expense reimbursement policy.

6. Benefits

• 6.1. Health Insurance: Employee is eligible for health insurance coverage as described in the Employer's health insurance plan documents.
• 6.2. Dental and Vision Insurance: Employee is eligible for dental and vision insurance coverage as described in the Employer's benefits plan documents.
• 6.3. Leave:
  • Sick Leave: Employee is eligible for sick leave in accordance with Louisiana law.
  • Family Leave: Employee is eligible for family leave in accordance with applicable state and federal laws.
  • Jury Duty Leave: Employee is eligible for leave for jury duty as required by Louisiana law.
• 6.4. Paid Holidays: Employee is eligible for the following paid holidays: [List of Paid Holidays, including any Louisiana-specific holidays like Mardi Gras].
• 6.5. Paid Time Off (PTO): Employee will accrue PTO at a rate of [Number] days per year.
• 6.6. Short-Term Disability: Employee may be eligible for Louisiana state short-term disability benefits.
• 6.7. Retirement Plan:
  • Option A: The Employer does not offer a retirement plan.
  • Option B: Employee is eligible to participate in the Employer's 401(k) plan after [Number] months of employment. The Employer may contribute [Percentage]% matching contributions.
• 6.8. Professional Development: Employee may be eligible for professional development and training opportunities.
• 6.9. Parking/Transportation Allowance:
  • Option A: Not applicable.
  • Option B: Employee will receive a [Dollar Amount] monthly allowance for parking or transportation.
• 6.10. Remote Work Allowance:
  • Option A: Not applicable.
  • Option B: Employee will receive a [Dollar Amount] monthly allowance for remote work expenses.

7. Confidentiality

• 7.1. Employee shall maintain the confidentiality of all confidential office, HR, and financial information.
• 7.2. Employee shall adhere to all applicable Louisiana data privacy and record retention laws.
• 7.3. This confidentiality obligation extends both during and after employment.

8. Ownership of Work Product

• 8.1. All work products, documentation, office policies, and proprietary workflow processes developed by the Employee during their employment shall be the exclusive property of the Employer.
• 8.2. This provision is intended to comply with applicable Louisiana intellectual property law.

9. Conduct and Compliance

• 9.1. Employee shall comply with all Employer workplace conduct policies.
• 9.2. Employee shall comply with all applicable Louisiana anti-harassment and equal employment opportunity laws.
• 9.3. Employee shall maintain professional standards in dealing with staff, vendors, clients, and the public.
• 9.4. Employee shall participate in mandatory training for recognizing and reporting discrimination or harassment.
• 9.5. Employee shall participate in regular office safety and emergency preparedness drills.

10. Outside Employment

• 10.1. Any outside employment or consulting that could conflict with the Employee's responsibilities or the interests of the Employer requires advance written consent from the Employer.

11. Non-Solicitation and Non-Disparagement

• 11.1. Employee agrees not to solicit employees of the Employer during their employment and for a period of [Number] months following termination of employment.
• 11.2. Employee agrees not to disparage the Employer or its employees.
• 11.3. Non-Compete:
  • Option A: No Non-Compete Clause.
  • Option B: Employee agrees not to engage in office management services for any business within [Number] miles of the Employer’s principal place of business for a period of [Number] months following termination. This non-compete clause applies only to office management services and is limited to [Specify Parish] parish and any contiguous parishes, as permitted by Louisiana Revised Statutes 23:921.

12. At-Will Employment and Termination

• 12.1. Employment with the Employer is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, except as otherwise required by law or as specifically set forth in this Agreement.
• 12.2. Voluntary Resignation: Employee shall provide [Number] weeks' written notice of resignation.
• 12.3. Involuntary Termination: The Employer may terminate the Employee's employment for cause (performance-related, misconduct) or economic layoff.
• 12.4. Final Pay: Final pay will be issued in accordance with Louisiana law.
• 12.5. Accrued Leave Payout: Accrued leave will be paid out in accordance with Louisiana law and company policy.
• 12.6. Return of Property: Employee shall return all Employer property upon termination of employment.
• 12.7. Exit Interview: Employee will participate in an exit interview upon termination of employment.

13. Dispute Resolution

• 13.1. The parties agree to first attempt to resolve any disputes through internal grievance procedures.
• 13.2. If internal procedures are unsuccessful, the parties agree to attempt mediation or arbitration.
• 13.3. This Agreement shall be governed by and construed in accordance with the laws of the State of Louisiana. Any disputes arising out of or relating to this Agreement shall be adjudicated in the state or federal courts located in [Parish Name] Parish, Louisiana.

14. Compliance with Louisiana Law

• 14.1. The Employer shall comply with all applicable Louisiana-specific employment laws and regulatory requirements.
• 14.2. The Employer maintains workers' compensation insurance as required by the Louisiana Department of Labor.
• 14.3. The Employer maintains compliance with worksite posting requirements for state labor law notices.
• 14.4. The Employer adheres to local occupational safety, fire, building, and public health codes.
• 14.5. The Employer has implemented hurricane/natural disaster office preparedness plans.
• 14.6. Payroll advances and wage deductions will be handled in compliance with Louisiana law.
• 14.7. The Employer adheres to applicable city-specific ordinances.

15. Changes to Agreement

• 15.1. The terms of this Agreement are subject to change based on updates in Louisiana or federal law. Any such changes will be communicated to the Employee in writing.

16. Entire Agreement

• 16.1. This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter hereof.

Employee acknowledges and agrees to the terms and conditions of this Agreement and all incorporated policies.

____________________________
[Employee Name]

____________________________
Date

____________________________
[Employer Name]

____________________________
Date