Louisiana office assistant employment contract template

Louisiana Office Assistant Employment Contract

This Louisiana Full-Time Office Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between:

• [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address], hereinafter referred to as "Employer,"

and

• [Employee Legal Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Position and Duties

• The Employer hereby hires the Employee as a full-time Office Assistant.
• The Employee's duties include, but are not limited to:
  • Managing office communications (telephone, email, and mail).
  • Scheduling meetings and appointments.
  • Maintaining office files and records (including handling of business documents and correspondence common to Louisiana offices).
  • Greeting and assisting visitors.
  • Organizing office supplies and inventory.
  • Operating office equipment.
  • Managing mail.
  • Supporting basic bookkeeping or payroll functions (where applicable).
  • Providing administrative support to designated supervisors.

2. Required Skills

• The Employee must possess the following skills:
  • Proficiency with office software (Microsoft Office Suite, Google Workspace).
  • Telephone etiquette.
  • Professional email communication.
  • Familiarity with Louisiana business forms or reporting requirements.
  • Option A: Bilingual ability (English and [Other Language, e.g., French/Creole]).
  • Option B: No bilingual requirement.

3. Work Location and Schedule

• The Employee's primary work location is [Work Location Address, City, State, Zip Code] in Louisiana.
• The Employee's regular work schedule is:
  • Option A: Monday through Friday, [Start Time] to [End Time].
  • Option B: Other: [Specify Days and Times].
• The Employer expects regular in-office attendance.
  • Option A: Remote/hybrid work is not permitted.
  • Option B: Remote/hybrid work may be permitted according to company policy. [Reference to Company Policy]. Geo-fencing may be implemented for remote access.

4. Employment Status and Compensation

• The Employee is classified as a full-time, [Exempt/Non-Exempt] employee under Louisiana law.
• The Employee's compensation is:
  • Option A: An hourly rate of [Hourly Wage].
  • Option B: An annual salary of [Annual Salary], paid bi-weekly.
• Overtime will be paid at 1.5 times the regular rate for hours worked over 40 in a workweek, in compliance with Louisiana law.
• Pay Period: [Pay Period Frequency, e.g., Bi-weekly].
• Method of Payment: [Method, e.g., Check, Direct Deposit].
• Option A: The Employee is eligible for a performance bonus, according to company policy. [Reference to Bonus Policy].
• Option B: The Employee is not eligible for a performance bonus.

5. Employee Benefits

• The Employee is eligible for the following benefits:
  • Option A: Health insurance, according to company policy. [Reference to Health Insurance Policy].
  • Option B: No health insurance provided.
  • Paid time off (PTO), according to company policy. [Reference to PTO Policy].
  • Sick leave, according to company policy. [Reference to Sick Leave Policy].
  • State and company holidays observed in Louisiana. [List of Holidays].
  • Family and medical leave policy consistent with FMLA and any Louisiana-specific protections. [Reference to FMLA and Leave Policy].
  • Option A: Retirement plan, according to company policy. [Reference to Retirement Plan Policy].
  • Option B: No retirement plan provided.

6. Reporting Structure

• The Employee will report directly to [Supervisor Name], [Supervisor Title].

7. Workplace Conduct

• The Employee will adhere to the Employer's workplace conduct standards, including policies on grooming, dress code, punctuality, professionalism, and confidentiality.
• Grooming and dress code are appropriate for a Louisiana business setting.
• Punctuality and professionalism are expected.

8. Information Security and Confidentiality

• The Employee will maintain the confidentiality of all employer and third-party client data, in compliance with Louisiana's Data Breach Notification Law (La. R.S. 51:3071 et seq.).

9. Intellectual Property

• All business documents, correspondence, forms, and materials created by the Employee during employment are the property of the Employer.

10. Conflict of Interest

• The Employee will avoid any conflict of interest that could interfere with their duties.

11. Anti-Discrimination and Harassment

• The Employer prohibits discrimination and harassment based on race, color, sex, religion, national origin, age, disability, pregnancy, marital status, veteran status, sexual orientation, or gender identity, in compliance with federal and Louisiana law.

12. Employment Eligibility Verification

• The Employee must provide documentation to verify employment eligibility under federal law (I-9 process).

13. Disciplinary Action and Grievance Filing

• The Employer may take disciplinary action for cause. The Employee may file a grievance according to company policy. [Reference to Grievance Policy].

14. Termination of Employment

• This is an at-will employment relationship.
  • Option A: Either party may terminate the employment relationship at any time, with or without cause or notice.
  • Option B: Employee is required to provide [Number] days of written notice.
• Upon termination, the Employee will receive their final paycheck by the next regular payday or within 15 days, whichever is sooner, in compliance with Louisiana law.
• The Employee will return all company property.

15. Workers' Compensation

• The Employee is covered by Louisiana workers' compensation insurance (La. R.S. 23:1021 et seq.). The employee will comply with all workplace safety rules and procedures and will promptly report any workplace injuries.

16. Background Checks and Drug Screening

• Option A: Employment is contingent upon successful completion of a background check and drug screening. [Specify Scope of Background Check and Drug Screening].
• Option B: No background check or drug screening required.

17. Dispute Resolution

• Option A: Any dispute arising out of this Agreement will be resolved through binding arbitration in [City, Louisiana].
• Option B: Any legal action will be filed in the state or federal courts located in [County, Louisiana].
• Louisiana law governs this Agreement.

18. Non-Compete/Non-Solicitation/Non-Disclosure

• Option A: The Employee agrees to the terms of the Non-Compete/Non-Solicitation/Non-Disclosure Agreement attached hereto. [Attach Agreement]. This agreement is subject to La. R.S. 23:921 and shall be strictly construed.
• Option B: No Non-Compete/Non-Solicitation/Non-Disclosure Agreement is required.

19. Entire Agreement

• This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings.

20. Acknowledgement

• The Employee acknowledges that they have read and understand this Agreement and any attached documents.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

Date: [Date]

[Employee Legal Name]

Signature: ____________________________

Date: [Date]

Attachments:

• [List of Attachments, e.g., Employee Handbook, Confidentiality Agreement]