Louisiana receptionist employment contract template

Louisiana Receptionist Employment Contract

This Full-Time Receptionist Employment Contract ("Agreement") is made and entered into as of [Date], by and between:

• [Employer Full Legal Name], a [State of Formation] [Business Entity Type, e.g., Corporation], with a principal place of business at [Employer Mailing Address] ("Employer"),
• and
• [Employee Full Legal Name], residing at [Employee Mailing Address] ("Employee").

Employer's Phone Number: [Employer Phone Number]

Employee's Phone Number: [Employee Phone Number]

1. Position

The Employer hires the Employee as a Full-Time Receptionist.

• Option A: The Employee accepts such employment and agrees to perform the duties and responsibilities as described herein, and as assigned from time to time by the Employer.
• Option B: The Employee's title shall be [Specific Receptionist Title, e.g., Senior Receptionist].

2. Job Duties

The Employee's primary duties and responsibilities include, but are not limited to:

• Answering and routing phone calls in a professional and courteous manner.
• Greeting and signing in visitors, ensuring proper security protocols are followed.
• Managing front desk coverage, ensuring uninterrupted service during business hours.
• Scheduling meetings and appointments.
• Handling incoming and outgoing mail and deliveries.
• Maintaining the reception area in a clean and organized condition.
• Performing basic clerical work, including filing, scanning, copying, and data entry.
• Supporting internal communication efforts.
• Option A: Monitoring security cameras and reporting any suspicious activity.
• Option B: Acting as a point-of-contact for building management and security.

3. Appearance and Dress Code

Employee must maintain a professional appearance and adhere to the Employer’s dress code policy.

• Option A: The dress code is outlined in the Employee Handbook.
• Option B: Business professional attire is required at all times.
• Option C: Casual business attire is permitted, with the exception of [Specify Exceptions, e.g., client meetings].
• Option D: Uniform provided. Employee is responsible for cleaning and maintaining the uniform.

4. Service Standards

The Employee is expected to provide excellent customer service and hospitality to all visitors and callers.

• Option A: Maintaining a friendly and helpful attitude at all times.
• Option B: Using proper telephone and email etiquette.
• Option C: Demonstrating a thorough understanding of the company's products and services.

5. Language Proficiency

The Employee must be fluent in English.

• Option A: Proficiency in [Language, e.g., Cajun French] is also required.
• Option B: Proficiency in [Language, e.g., Spanish] is preferred.

6. Reporting Structure

The Employee will report directly to [Supervisor's Title, e.g., Office Manager].

• Option A: The Employee will also provide support to [Department, e.g., the Marketing Department] as needed.

7. Work Location

The Employee's primary work location is [Company Address], located in Louisiana.

• Option A: The employee is required to work onsite.
• Option B: In case of extreme weather or declared states of emergency by the Governor of Louisiana, work arrangements will follow the company’s emergency and disaster policy.
• Option C: Company office policy on remote/hybrid work does not apply to the Receptionist position, except for emergencies.

8. Employment Classification and Work Hours

The Employee is classified as a non-exempt, full-time employee under Louisiana and federal FLSA standards.

• Option A: The Employee's regular work hours are [Number] hours per week, from [Start Time] to [End Time], Monday through Friday.
• Option B: The employee's schedule may be subject to change based on business needs.
• Option C: Staggered coverage needs: employee should be available from [Start Time] to [End Time] on [Days of the week].

9. Meal and Rest Breaks

The Employee is entitled to meal and rest breaks in accordance with Louisiana law and Employer policy.

• Option A: Employee will receive a [Number]-minute unpaid meal break and [Number] paid rest breaks per day.
• Option B: Employee is responsible for tracking and managing their break times.

10. Overtime

The Employee is eligible for overtime pay at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked in excess of forty (40) in a workweek.

• Option A: Overtime must be pre-approved by [Supervisor's Title, e.g., Office Manager].
• Option B: Unauthorized overtime may be subject to disciplinary action.

11. Compensation

The Employer will pay the Employee [Pay Rate, e.g., $XX.XX] per hour or [Salary, e.g., $XX,XXX] per year.

• Option A: The Employee will be paid bi-weekly.
• Option B: The Employee will be paid semi-monthly.
• Option C: Pay will be delivered by direct deposit.

All hours worked in excess of 40 per week will be paid at time and a half. All mandatory Louisiana withholdings will be deducted from each paycheck.

12. Benefits

The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off (Vacation, Sick Leave)
• Holidays Observed in Louisiana: [List Observed Holidays]

13. Company Property

The Employer will provide the Employee with the following company property:

• Computer
• Telephone
• Badge

The Employee is responsible for the safekeeping and proper use of all company property.

14. Public Health and Safety

The Employee must comply with all public health and safety requirements.

• Option A: Employee must follow exposure control guidelines.
• Option B: Employee must participate in emergency drills.
• Option C: Employee must follow business continuity plans for weather emergencies.

15. Confidentiality

The Employee acknowledges that they will have access to confidential information.

• Option A: Employee agrees not to disclose any confidential information to any third party.
• Option B: This obligation extends beyond the termination of employment.

16. Cell Phone and Personal Device Policy

The use of personal cell phones and devices is restricted during working hours.

• Option A: Cell phone use is permitted during break times only.
• Option B: Personal devices are not allowed at the front desk.

17. Anti-Discrimination and Harassment

The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by Louisiana law.

18. Behavioral Standards

The Employee is expected to maintain a professional demeanor at all times.

• Option A: Punctuality is required.
• Option B: Inappropriate language is prohibited.
• Option C: Solicitation of visitors or vendors is prohibited.

19. Security Monitoring

The reception area is subject to security monitoring and recording.

• Option A: Employee consents to being recorded.

20. Non-Solicitation and Non-Disclosure

The Employee agrees not to solicit the Employer's employees or customers during or after the term of employment.

• Option A: Employee agrees not to disclose confidential information about the Employer's business.
• Option B: The Non-Compete Agreement in place is in compliance with Louisiana Revised Statutes.

21. At-Will Employment

The Employee's employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice.

22. Termination

Upon termination of employment, the Employee must return all company property.

• Option A: Final pay will be delivered in accordance with Louisiana law.

23. Conditions for Immediate Dismissal

The Employer may terminate the Employee's employment immediately for cause, including but not limited to:

• Theft
• Breach of Confidentiality
• Gross Misconduct
• Repeated Tardiness

24. Louisiana-Specific Compliance Notices

The Employer complies with all applicable Louisiana laws and regulations, including those related to workers' compensation and workplace safety.

25. Mandated Training

The Employee must participate in all required training programs.

• Option A: Front-desk security protocols
• Option B: Emergency procedures
• Option C: Health and sanitation policies
• Option D: First aid/CPR certification (if applicable)

26. Reporting Workplace Injuries and Harassment

The Employee must report any workplace injuries, complaints, or harassment to [Designated Person/Department].

27. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through good faith negotiation.

• Option A: Mediation.
• Option B: Arbitration.

This agreement shall be governed by and construed in accordance with the laws of the State of Louisiana.

28. Lagniappe Policy

• Option A: Gratuities for front-desk personnel are not permitted.
• Option B: Gratuities are permitted. Any gratuities received are the sole property of the employee.

29. Employee Handbook and Policy Incorporation

The Employer's Employee Handbook and other policies are incorporated into this Agreement by reference.

• Option A: In the event of any conflict between this Agreement and the Employee Handbook, this Agreement shall govern.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

____________________________

(Employee Signature)