Louisiana executive assistant employment contract template

Louisiana Executive Assistant Employment Contract

This Louisiana Executive Assistant Employment Contract (the “Agreement”) is made and entered into as of this [Date] by and between [Employer Name], a company domiciled in [City, Parish, State], with a principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address], [City, Parish, State] (“Employee”).

Position and Responsibilities

The Employer hereby employs Employee as a full-time Executive Assistant.

The Employee will report directly to [Executive Name and Title].

Employee’s responsibilities include, but are not limited to:

• Complex calendar management.
• Executive travel planning and logistics.
• Confidential correspondence handling.
• Meeting preparation and minute-taking.
• Expense report coordination.
• Screening calls and visitors.
• Document and file management.
• Maintaining sensitive records.
• Supporting compliance with executive directives.
• Overseeing special projects.
• Vendor and service provider coordination relevant to executive needs.
• Supporting organizational communication.
• Maintaining confidentiality of all executive and company business.
• Supporting Louisiana-specific regulatory filings or reporting (if applicable).

Inter-departmental collaboration with legal, finance, and HR departments as applicable.

Work Location and Remote Work

The primary work location is [Address in Louisiana].

Option A: Remote work is not permitted.
Option B: Remote work is permitted subject to the following conditions:

• Employee must maintain a secure workspace compliant with company security policies.
• Employee must use secure communication channels and technology as specified by the Employer.
• Employee must adhere to all company policies while working remotely.

Option A: Off-site work at executive residences or third-party offices is not required.
Option B: Off-site work at executive residences or third-party offices may be required, subject to advance notice and security protocols.

Employment Type and Work Hours

This is a full-time employment position.

The standard workweek is [Number] hours per week, generally during normal business hours, [Start Time] to [End Time].

Option A: Employee may be required to be available to address executive needs after-hours or on-call.
Option B: Employee is not required to be available to address executive needs after-hours or on-call.

Employee is entitled to meal and rest breaks in accordance with Louisiana wage and hour standards.

Option A: Employee is eligible for overtime pay in accordance with the Fair Labor Standards Act (FLSA) as applicable in Louisiana. Overtime will be paid at a rate of one and one-half times the regular rate of pay for all hours worked over 40 in a workweek.
Option B: Employee is not eligible for overtime pay due to the nature of the position.

Compensation

The Employee's annual base salary is [Dollar Amount], payable [Frequency, e.g., bi-weekly].

Option A: Salary will be paid by direct deposit.
Option B: Salary will be paid by check.

Option A: Employee is eligible for a merit or performance bonus based on executive satisfaction and project delivery. The amount and criteria for the bonus will be determined at the Employer's discretion.
Option B: Employee is not eligible for a merit or performance bonus.

Employee will be reimbursed for reasonable and necessary expenses incurred in the performance of their duties, including travel, meals, and supplies, subject to the Employer’s expense reimbursement policy.

Final wage payment upon termination will be made in accordance with Louisiana Revised Statutes §23:631-632. Allowable paycheck deductions will be in accordance with Louisiana law.

Benefits

Employee is eligible for the following benefits, subject to the terms and conditions of the applicable plans:

• Group health, dental, and vision insurance. Eligibility and waiting periods apply.
• Company retirement savings plan (401(k) or similar) in compliance with federal and Louisiana tax law.
• Paid vacation, sick leave, and holiday policies. Details provided in the employee handbook.
• Family and medical leave as per Louisiana and federal (FMLA) law.
• Option A: Continuing education expenses for professional development in EA practices, notary licensure, or executive support workshops, subject to Employer approval.
• Option B: No continuing education benefits will be provided.
• Option A: Allowance for work-from-home internet or phone stipends in the amount of [Dollar Amount] per month.
• Option B: No allowance for work-from-home internet or phone stipends.

Confidentiality

Employee acknowledges that they will have access to confidential and proprietary information of the Employer and the Executive. This includes, but is not limited to, sensitive executive communications, business strategies, financial reports, legal affairs, board materials, and proprietary information.

Employee agrees to hold all such information in strict confidence and not to disclose it to any third party, except as required by law or with the prior written consent of the Employer.

This confidentiality obligation shall survive the termination of this Agreement and is governed by the Louisiana Uniform Trade Secrets Act.

Employee agrees to use such information solely for the benefit of the Employer and the Executive.

Conflict of Interest and Outside Employment

Employee agrees to avoid any conflict of interest between their personal interests and the interests of the Employer.

Employee must disclose any outside employment or business interests to the Employer in writing and obtain prior written approval if such activities could interfere with the Employee's duties to the Employer.

Non-Discrimination and Harassment

The Employer is committed to providing a work environment free of discrimination and harassment.

The Employer prohibits discrimination and harassment based on race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by Louisiana law.

This policy is aligned with the Louisiana Employment Discrimination Law and federal Title VII.

Behavioral Standards

Employee is expected to maintain a professional appearance and adhere to the Employer's dress code.

Employee is expected to exercise discretion, tact, and professionalism in all communications.

Employee must comply with the Employer's codes of conduct, executive security protocols, and acceptable use policies for company devices.

Employee must promptly report any security incidents or breaches to the appropriate authorities within the Employer.

Executive Access Requirements

Employee is responsible for handling secured documents, badge or credential management, and maintaining executive schedules and contacts as directed.

Intellectual Property

Any work product, presentations, reports, or business materials created by Employee during their employment shall be the sole and exclusive property of the Employer, consistent with Louisiana’s general principles on “work made for hire.”

Record Retention

Employee shall comply with all applicable Louisiana and federal record retention laws for business documents handled by the Employee, including retention of sensitive payroll, personnel, and executive board records.

Dispute Resolution

The parties agree to attempt to resolve any disputes arising out of or relating to this Agreement through good faith negotiation.

Option A: If negotiation is unsuccessful, the parties agree to mediate the dispute in [City, Parish, Louisiana] before resorting to litigation.
Option B: If negotiation is unsuccessful, the parties agree to binding arbitration in [City, Parish, Louisiana], under the rules of the American Arbitration Association.

This Agreement shall be governed by and construed in accordance with the laws of the State of Louisiana.

Venue for any legal action shall be in [Parish Name], Louisiana.

Each party shall bear its own costs of dispute resolution, unless otherwise agreed.

At-Will Employment

This is an at-will employment relationship, meaning that either party may terminate the employment at any time, with or without cause, subject to the notice provisions below.

Option A: Employer requests [Number, e.g., 2] weeks' notice of resignation from the Employee, and reserves the right to provide the same amount of notice for termination.
Option B: Employer requires [Number, e.g., 4] weeks' notice of resignation from the Employee, and reserves the right to provide the same amount of notice for termination.

“For cause” termination may include, but is not limited to, gross misconduct, insubordination, or violation of company policy.

The Employer may terminate the Employee's employment due to layoff or restructuring.

Termination notice must be provided in writing.

Final Wage Payment and Return of Property

Upon termination of employment, the Employer shall pay the Employee all wages due and owing in accordance with Louisiana Revised Statutes §23:631-632.

Employee must return all company property, including executive files, equipment, keys, and any other company-owned items, upon termination of employment.

Post-Employment Restrictive Covenants

Option A: (No Restrictive Covenants) The Employee is not subject to any post-employment restrictive covenants.
Option B: (Confidentiality) Employee shall continue to maintain the confidentiality of Employer’s confidential information as described in section 6.

Option C: (Non-Solicitation) For a period of [Number, e.g., 1] year(s) following termination of employment, Employee shall not solicit any employees or clients of the Employer. This restriction applies only to [Specific Geographic Area, e.g., Orleans Parish] where the Employer operates.

Option D: (Non-Compete) For a period of [Number, not exceeding 2] year(s) following termination of employment, Employee shall not engage in any business that is competitive with the Employer's business within [List of Parishes/Municipalities in Louisiana where the employer operates]. This restriction is limited to the specific duties or roles the Employee performed while employed by the Employer. Exceptions include: [List Specific Exceptions, if any]. This clause complies with Louisiana Revised Statutes §23:921.

Workers’ Compensation and Workplace Safety

The Employer shall maintain workers’ compensation insurance as required by Louisiana law.

Employee shall comply with all applicable Louisiana and federal on-the-job safety regulations.

Employee must report any workplace injuries or executive personal security concerns to the Employer immediately.

Mandatory Training

Employee shall participate in mandatory training in Louisiana workplace safety, anti-harassment, and any role-specific compliance training required for assistants with access to regulated documents or sensitive information.

HIPAA and Privacy Regulations

If Employee may handle medical or personal data, Employee shall comply with HIPAA and other applicable privacy regulations in accordance with Louisiana Health Information laws.

Monitoring of Employee Communications

Option A: The Employer reserves the right to monitor Employee communications and work devices, subject to applicable Louisiana law.
Option B: The Employer will not monitor employee communications or work devices.
Employee acknowledges and consents to such monitoring, if applicable.

Job Description Adjustment

The Employer may adjust the Employee’s job description or duties in consultation with the Executive to reflect business needs.

Performance Review

Employee shall receive an annual performance review, with criteria tailored to the effectiveness of their executive support role.

Compliance with Laws

All elements of this Agreement are subject to periodic review and adjustment to comply with changes in Louisiana employment law or company policy.

Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name], [Title]

____________________________
[Employee Name]