Louisiana HR assistant employment contract template

Louisiana HR Assistant Employment Contract

This Louisiana HR Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Legal Name], a [State of Formation] [Entity Type], with its principal place of business at [Employer Address], (“Employer”), and [Employee Full Legal Name], residing at [Employee Address], (“Employee”).

1. Position

The Employer hereby employs the Employee as a HR Assistant.

Option A: The Employee's primary duties will include, but are not limited to: maintaining employee records, assisting with recruitment, onboarding, benefits administration, payroll coordination (as approved by HR policies), employee relations support, preparing HR reports, ensuring compliance with Louisiana and federal employment regulations, administering leave processes per Louisiana law, facilitating workplace safety reporting, assisting with training and orientation, and managing confidential information.

Option B: *[Alternative description of job duties]*

Employee shall be proficient in the use of HRIS and payroll platforms legally used in Louisiana. Employee shall adhere to the Employer’s filing and documentation standards and all applicable state records retention rules. Employee shall possess knowledge of local labor law compliance.

2. Full-Time Employment

This is a full-time position as defined under Louisiana law.

Option A: The Employee’s scheduled work hours will be [Number] hours per week, from [Start Time] to [End Time], [Days of Week].

Option B: *[Alternative work schedule]*

The Employee’s primary work location will be [Company’s Louisiana office address]. [State conditions for remote work, if any, in compliance with state payroll tax nexus.]. The Employee is responsible for accurate timekeeping, as directed by the Employer. Overtime work, if required, must be pre-approved by the Employer and will be compensated in accordance with Louisiana’s wage and hour laws.

3. Compensation

The Employer shall pay the Employee for services rendered as follows:

Option A: Salary: A salary of [Dollar Amount] per [Pay Period], subject to standard deductions.

Option B: Hourly: An hourly rate of [Dollar Amount] per hour, subject to standard deductions.

Payment will be made [Pay Frequency, e.g., bi-weekly] via [Direct Deposit/Paycard]. Lawful payroll deductions specific to Louisiana, and compliance with all local garnishment rules will be followed.

4. Employee Benefits

The Employee shall be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

Health Insurance: [Specify details, including Louisiana insurance mandates]

Dental Insurance: [Specify details]

Vision Insurance: [Specify details]

Worker’s Compensation: Per Louisiana law.

Paid Vacation: [Number] days per year.

Sick Leave: [Number] days per year.

Holidays: [List holidays, including any company-observed Louisiana legal holidays]

Family and Medical Leave: Compliant with Louisiana and FMLA.

Jury Duty and Witness Leave: Paid or unpaid jury duty and witness leave per local law.

Eligibility and enrollment procedures will be explained separately.

5. Equal Opportunity and Anti-Harassment

The Employer is an equal opportunity employer and is committed to providing a workplace free of discrimination and harassment. The Employee acknowledges receipt of the Employer’s anti-discrimination, equal opportunity, and anti-harassment policies, which are in line with both federal laws and Louisiana-specific categories (such as protection for sickle cell trait, pregnancy, and sexual orientation). The Employee understands the reporting mechanisms outlined in those policies.

6. Confidentiality

The Employee acknowledges that they will have access to confidential information belonging to the Employer and its employees, including personnel and business information. The Employee agrees to maintain the strict confidentiality of this information, especially sensitive HR and payroll data, and comply with Louisiana’s Data Breach Notification Law for personal data handling. The Employee shall not disclose any confidential information during or after employment, and shall return all records upon termination.

7. At-Will Employment

The Employee's employment with the Employer is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to final wage payment deadlines as per Louisiana statutes.

Option A: (Notice period). Either party must provide a [Number] day notice for resignation.

8. Termination

Upon termination of employment, the Employee shall return all company property, including but not limited to computers, cell phones, and documents. The final wage payment will be made in accordance with Louisiana law.

9. Compliance Training and Ethical Standards

The Employee is required to participate in job-specific compliance training (e.g., Louisiana harassment prevention, workers’ compensation procedures). The Employee will maintain ethical standards and professional behavior, including neutrality in HR disputes and restrictions on retaliation.

10. Right-to-Work

The Employee acknowledges that Louisiana is a right-to-work state and that mandatory union participation is prohibited.

11. Intellectual Property

Option A: Not Applicable.

Option B: If applicable to HR work product (e.g., training materials), intellectual property ownership will belong to the Employer, noting any local legal requirements.

12. Restrictive Covenants

Option A: Not Applicable.

Option B: Non-Compete/Non-Solicitation/No-Moonlighting: [Clearly state if a non-compete, non-solicitation, or no-moonlighting clause applies, ensuring any restrictive covenant is narrowly tailored and compliant with Louisiana Revised Statutes (must be reasonable in time, geographic area, and scope, enumerating parishes or municipalities as required by law).

13. Company Policies and Employee Rights

The Employee acknowledges access to written company policies and Louisiana employee rights postings. The Employer complies with state recordkeeping, unemployment insurance, and occupational safety (OSHA/Louisiana Workforce Commission) requirements.

14. Dispute Resolution

Any dispute arising out of or relating to this Agreement shall be resolved through:

First, internal complaint procedures.

Then, mediation, arbitration, or litigation within Louisiana state courts. Contract interpretation will be governed by Louisiana law.

15. Severability

If any provision of this Agreement is held to be invalid or unenforceable under Louisiana Civil Code, such provision shall be struck and the remaining provisions shall remain in full force and effect.

16. Amendment

This Agreement may be amended only by a written instrument signed by both parties.

17. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Louisiana.

18. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

19. Exceptions

Addressing any exceptions required by Louisiana Civil Code's unique provisions (such as nullity, voidability) [List Exceptions, if any].

Employee signature of receipt for employee handbook and all referenced company policies required. Terms are subject to adjustment to comply with future changes to Louisiana or federal law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name]

[Employer Title]

[Employer Legal Name]

____________________________
[Employee Full Legal Name]
Employee