Louisiana accountant employment contract template

Louisiana Full-Time Accountant Employment Agreement

This Louisiana Full-Time Accountant Employment Agreement (the “Agreement”) is made and entered into as of [Date] by and between:

• [Employer Legal Name], a [State] corporation/LLC with its principal place of business at [Employer Address], registered with the Louisiana Secretary of State under registration number [Registration Number], with Federal Tax ID number [Federal Tax ID] and Louisiana Tax ID number [Louisiana Tax ID] (hereinafter referred to as “Employer”),
• and
• [Employee Full Legal Name], residing at [Employee Address], with contact number [Employee Phone Number] (hereinafter referred to as “Employee”).

1. Position and Job Description

• The Employer hereby employs Employee as a Full-Time Accountant.
• The Employee's primary duties shall include, but are not limited to:
• Maintaining general ledgers in accordance with Louisiana accepted accounting practices.
• Preparing, reviewing, and filing local, state (including Louisiana Department of Revenue), and federal tax documents.
• Handling payroll processing in accordance with Louisiana wage and hour statutes.
• Performing reconciliations and accounts payable/receivable functions with Louisiana vendor compliance.
• Providing internal and external audit support.
• Preparing financial statements compliant with Louisiana state law and any industry-specific Louisiana reporting.
• Ensuring robust internal controls and adherence to Louisiana record retention requirements.
• Administering local sales/use tax returns.

2. Qualifications and Licensure

• Employee represents and warrants that they possess a valid Louisiana state accounting certification or CPA licensure (License Number: [License Number]).
• Option A: Employee agrees to immediately notify the Employer of any disciplinary actions or investigations initiated by the Louisiana State Board of CPAs.
• Option B: Employee agrees to maintain their CPA licensure in good standing throughout the term of employment. Failure to do so may result in termination of employment.

3. Reporting and Collaboration

• Employee shall report directly to the [Title, e.g., Controller/Finance Director] based in [City, Louisiana].
• Employee will collaborate with [Team/Department Name] and other cross-functional teams as required. Collaboration may include engagement with Louisiana regulatory bodies and external auditors.

4. Work Location

• The primary work location shall be [Specific Worksite Address] in [City, Louisiana].
• Option A: This is a fully on-site position.
• Option B: This is a remote position. Employee agrees to comply with all applicable Louisiana tax nexus rules and data security standards.
• Option C: This is a hybrid position with [Number] days per week required on-site.
• For remote work, the employee agrees to maintain a secure workspace compliant with Employer's data security policies.

5. Employment Status and Hours

• Employee's employment status is Full-Time, [Exempt/Non-Exempt] in accordance with the Fair Labor Standards Act (FLSA) and Louisiana Wage Payment Law.
• The standard work week shall consist of [Number] hours per week.
• Option A (for Non-Exempt): Employee will be paid overtime at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked over 40 in a workweek, in compliance with FLSA and Louisiana law.
• Option B (for Exempt): While overtime is not typically compensated, the employer reserves the right to provide additional compensation for extraordinary circumstances.

6. Compensation

• Employee shall be paid a [Salary/Hourly Rate] of [Amount] per [Year/Hour].
• Option A: Payment shall be made via [Check/Direct Deposit/Pay Card] on a [Bi-Weekly/Monthly] basis, in accordance with Louisiana Revised Statutes.
• Option B: Employee may be eligible for a bonus based on [Specific Criteria, e.g., CPA certification, performance goals]. The amount and terms of any bonus are at the sole discretion of the Employer.
• Option C: Employee may be eligible for profit sharing or incentive compensation tied to [Specific Louisiana-based financial targets or audit outcomes].

7. Benefits

• Employer shall provide the following benefits in accordance with Louisiana and federal law:
• Health insurance: [Specify options, e.g., medical, dental, vision]
• Paid sick leave: [Number] days per year, accrued in accordance with Louisiana law.
• Paid vacation time: [Number] days per year, accrued according to Employer policy.
• Statutory holidays: Including Mardi Gras and any applicable parish-specific holidays.
• Retirement plan: [401(k), etc.]
• Workers' Compensation insurance in compliance with Louisiana law.
• Unemployment insurance in compliance with Louisiana law.
• Option A: Short-term disability insurance.
• Option B: Long-term disability insurance.
• Option C: Employer will reimburse for CPA/continuing professional education, up to [Dollar Amount] per year, aligned with Louisiana Board of Accountancy requirements.
• Option D: Paid time off for CPA exam or continuing education specific to maintaining Louisiana licensure.

8. Reimbursement

• Employer will reimburse Employee for the following job-related expenses:
• Professional membership dues: [e.g., AICPA, Louisiana Society of CPAs].
• Job-related travel: At the standard Louisiana mileage rate.
• Option A: Mobile/technology allowance: [Dollar Amount] per month.

9. Confidentiality

• Employee acknowledges that they will have access to confidential information belonging to Employer and its clients, including but not limited to financial information, business records, client/customer/vendor data, tax return data, audit workpapers, and trade secrets. Employee agrees to hold such information in strict confidence and not to disclose it to any third party, as defined by Louisiana law and the Louisiana Uniform Trade Secrets Act.

10. Intellectual Property

• All accounting work, analyses, reports, software customizations, and client lists produced by Employee during their employment shall be the exclusive property of Employer as defined by Louisiana law.
• Option: This does not include pre-existing employee CPA practice materials if applicable.

11. Outside Activities

• Employee agrees to disclose any potential conflicts of interest, including any outside accounting or tax preparation activities, to Employer and obtain written consent prior to engaging in such activities. This is in accordance with Louisiana ethics law and CPA Board rules.

12. Compliance

• Employee agrees to comply with all applicable laws and regulations, including but not limited to Louisiana Board of Accountancy ethics rules, state and federal anti-fraud regulations, Sarbanes-Oxley, and any sector-specific Louisiana regulations.
• Employee will not participate in any false or fraudulent financial reporting. Employee has an obligation to report suspected financial irregularities in compliance with Louisiana whistleblower protection laws.

13. Behavioral Standards

• Employee agrees to adhere to Employer's code of conduct, anti-fraud, anti-harassment, and equal employment opportunity policies, which include protected classes under Louisiana law.
• Employee agrees to report any violations of these policies. Employer prohibits retaliation against employees who report violations in good faith.

14. IT and Data Security

• Employee shall comply with Employer’s IT and data security policies, including those specific to financial/accounting data and Louisiana regulations on the protection of client/employee financial and personal data.
• Employee is responsible for maintaining secure access to electronic accounting systems and complying with Louisiana Department of Revenue e-filing/data retention requirements.

15. Non-Competition and Non-Solicitation

• Employee agrees that during the term of their employment and for a period of [Number] months following termination of employment, they will not, within a radius of [Number] miles from [Location, e.g., office address], directly or indirectly, engage in any business that competes with the business of Employer to the maximum extent allowed by Louisiana Revised Statute 23:921.
• Employee agrees not to solicit Employer’s Louisiana-based clients for a period of [Number] months following termination of employment, to the extent allowed by Louisiana statute.

16. Termination

• Option A: Employment is at-will and may be terminated by either party at any time, with or without cause, subject to Louisiana law.
• Option B: Employment is subject to a [Number] day notice period for termination by either party.
• Upon termination, Employee shall return all Employer property and data. Employer will provide final pay within 15 days or on the next regular payday, as required by La. R.S. 23:631–634.

17. Dispute Resolution

• Any disputes arising from this Agreement shall be subject to negotiation and, if necessary, [Mediation/Arbitration] in [City, Parish, Louisiana] under Louisiana law. Venue for any legal action shall be in [Parish Name] Parish, Louisiana.

18. Background Checks

• Employment is contingent upon successful completion of a background check and verification of credentials/licenses in accordance with Louisiana law.

19. Workplace Postings and Safety

• Employer shall comply with all mandatory workplace postings and provide a safe working environment in accordance with Louisiana law.

20. Additional Terms

• This Agreement may be tailored to the accountant’s specialty (audit, tax, forensic, industry-specific accounting) and any additional regulatory or licensing requirements as may be imposed by the Louisiana Board of Accountancy or sector-specific regulating authorities.
• Option A: [Insert any additional clauses specific to the employer]

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Representative Name], [Title]

[Employer Legal Name]

____________________________

[Employee Full Legal Name]