Kansas HR assistant employment contract template

Kansas HR Assistant Employment Contract

This Kansas HR Assistant Employment Contract (the "Agreement") is made and entered into as of this [Date] by and between [Employer Name], a [State] [Business Type] with its principal place of business at [Employer Address], hereinafter referred to as "Employer," and [Employee Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Position:

• The Employer hereby employs the Employee as a Human Resources Assistant.
• Option A: Non-Exempt (Hourly)
• Option B: Exempt (Salaried)

2. Job Responsibilities:

• The Employee will perform the following duties:
  • Onboarding and offboarding employees.
  • Benefits enrollment and administration.
  • Payroll data entry.
  • Maintaining personnel records.
  • Supporting recruitment processes.
  • Coordinating background checks and drug tests.
  • Responding to employment verification requests.
  • Assisting with timekeeping and attendance management.
  • Scheduling interviews and meetings.
  • Maintaining compliance with I-9 and E-Verify procedures.
  • Supporting HR policy communication.
  • Handling sensitive employee information.
  • Complying with HIPAA with respect to benefits-related data.
  • Managing employee file retention per Kansas recordkeeping requirements.
  • Answering routine HR inquiries.
  • Assisting in employee relations investigations.
• The Employee will also perform other duties as assigned by the Employer.

3. Reporting Structure:

• The Employee will report directly to [Supervisor Name/HR Manager Name].
• Employee concerns will be escalated according to the following process: [Escalation Process Description].

4. Work Location:

• The Employee's primary work location will be at [Work Location Address], located in Kansas.
• Option A: Remote/Hybrid work is permitted as follows: [Remote/Hybrid Work Details].
• Option B: No remote or hybrid work is permitted; physical presence is required.

5. Employment Status and Work Schedule:

• The Employee is employed on a full-time basis.
• The standard work week is [Number] hours per week.
• The regular work schedule is [Work Schedule].
• Time tracking expectations: [Time Tracking Expectations Details].
• Meal and rest breaks will be provided in accordance with Kansas law and company policy.
• Overtime will be compensated in accordance with Kansas and federal wage/hour law.

6. Compensation:

• Option A: Annual Salary: [Salary Amount].
• Option B: Hourly Wage: [Hourly Wage Amount].
• Pay frequency: [Pay Frequency].
• Method of wage payment: [Payment Method (e.g., Direct Deposit, Check)].
• Overtime pay rate: [Overtime Pay Rate], as required by Kansas and federal law.
• Eligibility for merit increases: [Merit Increase Details].
• Eligibility for bonuses related to HR KPIs: [Bonus Details, if applicable].
• Performance appraisals will be conducted [Frequency] and will be based on [Criteria].

7. Benefits:

• The Employee is eligible for the following benefits:
  • Health insurance (medical, dental, vision) and prescription insurance.
  • Retirement/pension or 401(k) plan.
  • Paid time off (vacation days, Kansas statutory holiday entitlements, sick leave).
  • FMLA leave eligibility.
  • Parental leave.
  • Bereavement leave.
  • Training/education reimbursement.
  • Professional HR association membership dues.
  • Employee assistance program participation.
• Benefit plan rules, eligibility, and procedures are detailed in the Employer's benefits documentation.

8. Confidentiality:

• The Employee agrees to maintain the confidentiality of all HR and employee data, including personnel files, payroll and benefits data, disciplinary records, and sensitive company documents.
• This obligation survives termination of employment.
• The Employee's confidentiality obligations also adhere to federal HIPAA and Kansas-specific privacy regulations.
• Non-disclosure requirements extend to employee information, applicant materials, and internal investigation records.
• Access controls for electronic and hard-copy HR files will be strictly enforced.

9. Intellectual Property:

• The Employer owns all HR process documentation, forms, and training materials created during the Employee's employment.
• The Employee is prohibited from external use of proprietary HR policies or systems without express written consent.

10. Behavioral and Ethical Expectations:

• The Employee must adhere to all internal HR policies, Kansas and federal EEO, anti-discrimination, affirmative action, and workplace harassment policies, and the employee code of conduct.
• The Employee must report any non-compliance or suspicious conduct to [Reporting Contact/Department].
• Anti-retaliation protections are in place for employees assisting in HR investigations.

11. At-Will Employment and Termination:

• The Employee's employment is at-will, as defined under Kansas law.
• Voluntary resignation requires [Number] days' written notice.
• The Employer may terminate employment for performance, misconduct, or layoff.
• Severance policy (if any): [Severance Policy Details].
• Final wage payment will be made in accordance with Kansas law.
• Upon termination, the Employee must return all employer property.

12. Restrictive Covenants (If Applicable):

• Option A: Non-Solicitation Clause: Employee agrees not to solicit employees/clients of the company for a period of [Period] after termination of employment.
• Option B: Confidentiality Clause: Employee agrees to maintain the confidentiality of the company's confidential information after termination.
• These clauses are intended to comply with Kansas enforceability standards.

13. Dispute Resolution:

Disputes will be resolved through internal HR review, then non-binding mediation, and, if unresolved, arbitration in Kansas under Kansas law jurisdiction.

14. Compliance with Laws:

• The Employee must comply with all applicable Kansas state and local workplace safety, wage and hour, and anti-discrimination statutes.
• Mandatory workplace training on harassment prevention or labor law updates will be provided.

15. Equal Employment Opportunity:

• The Employer is an equal opportunity employer and complies with all categories protected by Kansas and federal EEO laws.
• The Employer is committed to diversity, equity, and inclusive practices.

16. Modification:

This Agreement may be modified or expanded to suit the HR assistant’s exact role or Employer requirements, including incorporation of company-wide HR policies, organizational mission, or best practices within Kansas business environments.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name]

Title: [Employer Representative Title]

____________________________
[Employee Name]