Idaho HR assistant employment contract template

Idaho HR Assistant Employment Contract

This Idaho HR Assistant Employment Contract (the "Agreement") is made and entered into as of [Date of Signature] by and between [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Position:

• Option A: HR Assistant
• Option B: Senior HR Assistant

2. Job Description:

The Employee will perform duties and responsibilities as described in Exhibit A, which is attached and incorporated herein. These include, but are not limited to: employee records management, benefits administration, onboarding and offboarding processes, compliance monitoring, HRIS data entry and reporting, recruitment coordination, policy dissemination, benefit enrollments, scheduling interviews, support for payroll preparation, maintenance of personnel files, handling sensitive employee information, maintaining confidentiality of HR data, tracking time and attendance, providing employee services, supporting workplace investigations, and coordination with benefit providers.

3. Reporting Relationship:

• Option A: The Employee will report directly to the [HR Manager Name], HR Manager.
• Option B: The Employee will report directly to the [HR Director Name], HR Director.

4. Work Location:

The Employee's primary work location will be at [Employer Address]. Remote or hybrid work arrangement may be subject to Employer policy and written agreement. Remote work requires documented security measures.

5. Employment Status:

This is a full-time position. The Employee will work [Number] hours per week. Regular work schedule: [Days of Week], [Start Time] to [End Time]. Idaho law does not mandate meal or rest periods, but Employer policy regarding breaks is [Description of Employer Policy]. Overtime will be compensated according to the Fair Labor Standards Act (FLSA).

6. Compensation:

• Option A: The Employee's base salary will be [Dollar Amount] per year, payable [Semi-Monthly/Monthly].
• Option B: The Employee's base hourly wage will be [Dollar Amount] per hour, payable [Semi-Monthly/Monthly].

Method of wage payment: [Direct Deposit/Check].

Overtime pay will be calculated at 1.5 times the regular rate of pay for hours worked over 40 in a workweek.

Bonus/Incentive: [Description of Bonus/Incentive Plan, if applicable].

7. Benefits:

The Employee will be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans: medical, dental, vision insurance, employer retirement plan (SIMPLE IRA/401(k) if offered), paid time off, Idaho state-recognized holidays, sick leave (if offered), leave for jury duty or military service as governed by Idaho law, FMLA eligibility (if applicable), educational or HR certification reimbursement (if applicable), and access to confidential employee assistance or wellness programs (if applicable). Benefit eligibility dates and waiting periods will be provided separately.

8. Confidentiality and Data Protection:

The Employee agrees to hold all confidential information relating to the Employer's business, employees, and clients in strict confidence. This includes, but is not limited to, employee records, personally identifiable information, and financial data. Employee will report any suspected data breaches immediately. Employee agrees to comply with HIPAA if handling health plan information.

9. Intellectual Property:

All intellectual property created by the Employee during the course of employment, including HR process documentation, policies, and training materials, shall be the sole property of the Employer.

10. Conflict of Interest:

The Employee agrees to disclose any potential conflicts of interest, including handling family member records or recruiting related persons. The Employee also agrees to report any secondary employment that could create a conflict or perception of bias.

11. Professional Conduct:

The Employee will maintain the highest standards of professional conduct, including impartiality, anti-retaliation commitments, upholding equal employment opportunity, mandatory reporting of workplace harassment or discrimination, professional communication, and alignment with the Society for Human Resource Management’s (SHRM) Code of Ethics where applicable.

12. Anti-Harassment and Equal Employment Opportunity Policy:

The Employer is committed to providing a work environment free of harassment and discrimination. The Employee agrees to adhere to the Employer's anti-harassment, anti-bullying, and equal employment opportunity policy, which prohibits discrimination based on race, color, religion, sex, age, disability, genetic information, national origin, veteran status, or any other protected characteristic under Idaho and federal law. The Employee will participate in mandatory compliance training sessions.

13. At-Will Employment:

The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

14. Termination:

• Voluntary Resignation: Employee must provide [Number] weeks' written notice.
• Employer Termination: The Employer may terminate employment at any time, with or without cause or notice, subject to applicable law.
• Final Wage Payment: Final wages will be paid by the next scheduled payday or within 10 days, whichever is sooner, as required by Idaho law.

Upon termination, the Employee will promptly return all Employer property, including access badges, files, computers, and confidential HR materials.

15. Post-Termination Obligations:

The Employee's obligations regarding confidentiality and data protection will survive termination of employment. Employee will not solicit current employees for [Number] months following termination. Non-compete provisions, if any, must comply with Idaho Statute 44-2701 et seq. and will be included in a separate agreement.

16. Electronic Communications:

The Employee will adhere to the Employer's electronic communications and acceptable use policy, including handling sensitive HR information via email, HRIS, and document storage systems, and adhering to company information security protocols.

17. Acknowledgment of At-Will Status:

The Employee acknowledges that this Agreement does not alter the at-will nature of the employment relationship except as expressly stated herein.

18. Compliance with Laws:

The Employee will comply with all applicable Idaho and federal labor and employment laws, including FLSA, ADA, FMLA, OSHA, and the Idaho Human Rights Act.

19. Training and Professional Development:

The Employer may require the Employee to obtain or maintain SHRM or HRCI certifications or complete Idaho-specific HR/legal compliance education.

20. Dispute Resolution:

Any disputes arising out of or relating to this Agreement will be resolved through good-faith internal resolution first, followed by mediated negotiation. If these are unsuccessful, disputes will be resolved through arbitration or litigation in Idaho, governed by Idaho law.

21. Background Screening and Drug Testing:

Employment is contingent upon successful completion of a background screening and/or drug testing, in accordance with Idaho law.

22. Employee Handbook:

The Employee acknowledges receipt and understanding of the Employer's employee handbook and HR policies and agrees to comply with updates specifically relevant to HR and confidential information.

23. Miscellaneous:

• Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
• Entire Agreement: This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.
• Amendment and Waiver: This Agreement may be amended only by a writing signed by both parties. No waiver of any provision of this Agreement shall be effective unless in writing and signed by the party against whom the waiver is sought to be enforced.
• Assignment: This Agreement may not be assigned by the Employee without the prior written consent of the Employer.

This agreement is subject to adjustments for the HR Assistant's role, work conditions, and employer policies, and is intended to reflect Idaho practice and legal compliance.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Employee Signature