Georgia office manager employment contract template

Georgia Office Manager Employment Contract

This Full-Time Office Manager Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Company Name], a [State] [Entity Type, e.g., Corporation] with its principal place of business at [Company Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position and Duties:

• The Employer hereby hires the Employee as a full-time Office Manager.
• Employee accepts such employment and agrees to faithfully and diligently perform the duties commensurate with the position of Office Manager and such other duties as may reasonably be assigned by the Employer from time to time.
• The essential duties and responsibilities of the Office Manager include, but are not limited to:
  • Supervising administrative staff and managing office workflow.
  • Managing office supplies and equipment.
  • Negotiating vendor contracts and reviewing terms.
  • Overseeing facilities management and maintenance.
  • Handling accounts payable and receivable processes.
  • Preparing scheduled reports for management.
  • Ensuring compliance with company policies and procedures.
  • Serving as a liaison with the Human Resources department.
  • Managing the onboarding and offboarding of employees.
  • Maintaining employment records in accordance with Georgia recordkeeping requirements.
  • Coordinating company meetings and events.
  • Managing document retention and destruction consistent with Georgia law.
  • Managing front desk operations and guest relations.
  • Ensuring safety compliance within the office.
  • Overseeing the maintenance of office equipment and assets.

2. Reporting and Performance Review:

• The Employee will report to [Reporting Manager Title] or their designee.
  • Option A: The Employee will report to the [CEO/President/Director of Operations].
  • Option B: The Employee will report to a designated committee.
• Performance reviews will be conducted [Frequency, e.g., annually, semi-annually].
  • Option A: Performance reviews will be based on achieving specific, measurable, achievable, relevant, and time-bound (SMART) goals.
  • Option B: Performance will be reviewed against a set of core competencies, including but not limited to: communication, problem-solving, leadership, and teamwork.
  • The performance review process will consider [Specific factors relevant to Georgia office management].

3. Work Location and Schedule:

• The Employee's primary work location shall be [Company Address] in [City, Georgia].
  • Option A: The position is fully in-office.
  • Option B: The position is hybrid, with [Number] days per week worked remotely, subject to Employer approval.
  • Option C: The position is fully remote, subject to Employer policy and business needs.
• The standard work schedule is [Number] hours per week, Monday through Friday, [Start Time] to [End Time].
  • Option A: The Employee is entitled to a [Number] minute unpaid lunch break and [Number] paid breaks during the workday.
  • Option B: Flexible scheduling may be available, subject to Employer approval and business needs.

4. Compensation and Benefits:

• The Employer shall pay the Employee a base salary of [Dollar Amount] per [Year/Hour], payable [Frequency, e.g., bi-weekly, semi-monthly].
  • Option A: Payments will be made via direct deposit.
  • Option B: Payments will be made via company check.
• Overtime pay, if applicable, will be calculated at a rate of 1.5 times the Employee's regular hourly rate for hours worked in excess of 40 in a workweek, consistent with Georgia and federal law. Overtime eligibility is [Exempt/Non-Exempt].
• The Employee is eligible to participate in the Employer's benefits program, which may include:
  • Health insurance (medical, dental, and vision)
  • Retirement plan (401(k) or similar)
  • Paid time off (vacation, sick leave, and holidays). Note: Georgia does not mandate vacation or sick leave, but this policy should be specified.
    • [Number] days of paid vacation per year.
    • [Number] days of paid sick leave per year.
    • [List of Paid Holidays]
  • Family care or bereavement leave.
  • Flexible benefits (transportation, parking).
  • Reimbursement for business expenses (subject to Employer policy).
  • Reimbursement for continuing education or professional certifications.
  • Allowance for professional association dues.
• The Employee may be eligible for a performance-based bonus, subject to the Employer's discretion and the achievement of pre-determined goals.
  • Option A: The bonus will be [Percentage]% of the Employee's annual salary.
  • Option B: The bonus structure will be based on [Specific performance metrics].

5. Confidentiality and Intellectual Property:

• The Employee acknowledges that they will have access to confidential information belonging to the Employer, including, but not limited to, trade secrets, customer lists, financial information, and employee data.
• The Employee agrees to hold all such confidential information in strict confidence and to not disclose it to any third party without the Employer's prior written consent, as required under Georgia’s Uniform Trade Secrets Act.
• All intellectual property created by the Employee during the course of their employment, including but not limited to office systems, manuals, and process improvements, shall be the sole property of the Employer.
• Employee agrees to assign all rights, title, and interest in such intellectual property to the Employer.

6. Workplace Conduct and Policies:

• The Employee agrees to comply with all of the Employer's policies and procedures, including, but not limited to, policies on anti-harassment, discrimination (in line with Title VII and Georgia Equal Employment for Persons with Disabilities Code), conflict of interest, and use of company property.
• The Employer maintains a drug-free workplace. The Employee may be subject to drug testing in accordance with Employer policy and Georgia law.
• The Employer may conduct background checks on employees, subject to applicable law and with the Employee's consent.
• The Employer may monitor attendance and use electronic surveillance in compliance with Georgia's right-to-privacy laws and guidelines for lawful notice.

7. Termination:

• This Agreement may be terminated by either party with [Number] days written notice.
  • Option A: The Employer may terminate the Employee's employment immediately for cause, including but not limited to, gross misconduct, insubordination, or violation of company policy.
• Upon termination, the Employee shall return all company property, including but not limited to, computers, cell phones, and confidential documents.
• The Employee's final paycheck will be issued in accordance with Georgia law, on the next scheduled regular payday.
• Eligibility for severance pay, if any, will be determined in accordance with the Employer's severance policy.

8. Restrictive Covenants:

• During the term of employment and for a period of [Number] [Months/Years] after termination, the Employee agrees not to solicit the Employer's clients or employees.
  • Option A: The geographic scope of this non-solicitation agreement is limited to [Specific counties in Georgia].
  • Option B: The Employee agrees not to compete with the Employer within a [Number] mile radius of the Employer's principal place of business.
• The Employee acknowledges that these restrictive covenants are reasonable and necessary to protect the Employer's legitimate business interests, considering Georgia’s Restrictive Covenants Act (O.C.G.A. § 13-8-50 et seq.).

9. Dispute Resolution:

• Any dispute arising out of or relating to this Agreement shall be resolved through mediation in [City, Georgia]. If mediation is unsuccessful, the parties agree to binding arbitration in accordance with the rules of the American Arbitration Association.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia.
• The exclusive venue for any legal action relating to this Agreement shall be in the state or federal courts located in [County], Georgia.

10. Compliance:

• The Employer shall comply with all applicable federal and state safety, health, and anti-retaliation laws, including OSHA and Georgia Occupational Health & Safety requirements.
• The parties agree to the use of electronic documents and e-signatures in accordance with Georgia's Uniform Electronic Transactions Act.

11. At-Will Employment:

• The Employee's employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause, subject to the notice provisions outlined in Section 7 of this Agreement.
• This at-will employment relationship is consistent with Georgia law.

12. Equal Opportunity Employment:

The Employer is an equal opportunity employer and is committed to diversity in the workplace.

13. Policy Amendments:

The Employer reserves the right to amend or rescind its workplace policies with reasonable notice. The Employee is responsible for reviewing and complying with updated policies.

14. Required Notices:

The Employee acknowledges receipt or review of required Georgia workplace notices, including Workers' Compensation, Unemployment Insurance, and EEO notices.

15. Assignment:

This Agreement may be assigned by the Employer in the event of a business reorganization under Georgia law.

16. Severability:

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

17. Integration:

This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

18. Modification:

This Agreement may not be modified except in writing signed by both parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Company Name]

By: [Name]

Title: [Title]

[Employee Name]

Signature: ____________________________

Date: ____________________________