Georgia executive assistant employment contract template

Georgia Executive Assistant Employment Agreement

This Full-Time Executive Assistant Employment Agreement (the "Agreement") is made and entered into as of [Date], by and between [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and [Employee Legal Name], residing at [Employee Address] ("Employee").

Position

Option A: The Employer hereby employs Employee as a [Job Title, e.g., Executive Assistant to CEO].

Option B: The Employee's level is [Level, e.g., Senior Executive Assistant].

Duties

The Employee's primary duties shall include, but are not limited to:

• Calendar management for [Executive Name(s)].
• Arranging travel and processing expense reports.
• Screening email and correspondence.
• Drafting and editing business documents.
• Coordinating meetings and recording minutes.
• Managing visitors and controlling access to [Executive Name(s)].
• Handling confidential information.
• Preparing materials for board meetings.
• Maintaining filing systems (physical and digital).
• Conducting research and due diligence.
• Other professional support tasks as assigned.

Reporting Relationship

Option A: The Employee shall report directly to [Supervisor Name and Title].

Option B: The Employee will also provide support to [Other Executive Name(s)].

The Employee will interact with other departments as needed for [Examples: event planning, cross-departmental projects].

Work Location

Option A: The Employee's primary work location will be [Employer Address/Specific Office Location in Georgia].

Option B: The Employee may be eligible for remote work in accordance with Employer's remote work policy.

• Employee will use secure, company-approved equipment.
• Employee will adhere to Georgia data privacy and cybersecurity standards.

Working Hours

Option A: The Employee's regular working hours will be [Start Time] to [End Time], [Number] days per week, totaling [Number] hours per week.

• Full-time is defined as [30+ or 40] hours per week.
• Core office presence is required [Days of the Week].

Option B: Overtime may be required as needed.

• Overtime must be pre-approved by [Supervisor Name/Title].
• The Employee will track all work hours accurately.
• Meal and rest breaks will be provided in accordance with Georgia law.

Compensation

The Employer shall pay the Employee a base salary of [Dollar Amount] per [Year/Month], payable [Weekly/Bi-weekly/Monthly] via [Check/Direct Deposit].

Option A: The Employee may be eligible for a performance-based bonus at the discretion of the Employer.

• Bonus criteria will be determined by [Supervisor Name/Title].

Option B: The Employee will be reimbursed for reasonable business expenses in accordance with Employer's expense reimbursement policy.

• Receipts are required for all expenses.

Option C: The employee will receive a stipend of [Dollar amount] per [Month/Year] for office supplies or remote work expenses.

Benefits

The Employee will be eligible for the following benefits, subject to the terms and conditions of the applicable plans:

• Health, dental, and vision insurance.
• Short-term and long-term disability insurance.
• Life insurance.
• Paid time off (PTO) accruing at a rate of [Number] days per [Year/Month].
• [Number] paid holidays per year, as designated by Employer.
• Option A: Paid sick leave.
• Family and Medical Leave in accordance with FMLA.
• Retirement plan ([401k or other]) with employer matching as per plan documents.
• Option B: Tuition or training reimbursement as per company policy.

Professional Development

The Employee will be encouraged to participate in professional development opportunities to enhance skills in areas such as:

• Scheduling and time management.
• Process improvement.
• Workplace technology (calendar, CRM, virtual meeting tools).

Confidentiality

The Employee agrees to maintain the confidentiality of all confidential and proprietary information of the Employer, including, but not limited to, trade secrets, client lists, financial information, and business strategies.

The Employee agrees to comply with the Georgia Trade Secrets Act.

This obligation of confidentiality shall survive the termination of this Agreement.

The Employee will follow protocols for handling attorney-client privileged information.

Upon termination, the Employee will return all company property and information.

Intellectual Property

All work product, materials, and documents prepared by the Employee during the term of employment shall be the sole property of the Employer.

The Employer retains the right to use the Employee's signature or e-signature on documents as needed.

The Employee will comply with all third-party content use restrictions.

Use of Company Resources

The Employee's personal use of company resources is subject to Employer's policy.

The Employee will schedule personal appointments outside of work hours when possible.

The Employee's social media activity must comply with Employer's policies.

Compliance with Policies

The Employee shall comply with all Employer's ethics, privacy, and security policies. This includes policies related to executive communications, document retention, business travel, and confidential scheduling information.

At-Will Employment

The Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause.

Option A: Upon voluntary resignation, the Employee will provide [Number] weeks' written notice.

Option B: The Employer may terminate the Employee's employment with or without cause.

Option C: Severance pay will be provided according to company policy upon termination by the Employer without cause.

The final paycheck will be delivered in accordance with Georgia law.

Return of Company Property

Upon termination, the Employee will return all company-issued devices, security tokens, building access cards, and will delete or transfer sensitive digital accounts as instructed.

Compliance with Laws

The Employer and Employee shall comply with all applicable Georgia and federal labor and anti-discrimination laws, including the Georgia Fair Employment Practices Act.

The Employer maintains a policy of equal opportunity and prohibits harassment and retaliation.

Work Authorization

The Employee must provide proof of work authorization and employment eligibility, including compliance with Georgia’s E-Verify requirements.

Background Checks

Option A: The Employee's employment is contingent upon the successful completion of a background check in compliance with the Georgia Fair Business Practices Act.

Motor Vehicle Use

Option A: If the Employee is required to drive a vehicle for work purposes, the Employee must possess a valid Georgia driver's license and maintain an acceptable driving record.

Employer's insurance policy will apply when using the vehicle for official employer business.

Expense Reimbursement

The Employer will reimburse the Employee for reasonable business expenses incurred in accordance with Employer's expense reimbursement policy and Georgia law.

• Mileage reimbursement will be at the IRS standard rate or Employer's set rate.

Non-Solicitation/Non-Disclosure

Option A: The Employee agrees not to solicit the Employer's clients or employees during the term of employment and for a period of [Number] months following termination.

The Employee agrees not to disclose any confidential information of the Employer to any third party.

Workplace Safety

The Employee will participate in workplace safety training and comply with Georgia Occupational Safety and Health (OSHA) rules.

Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through [Negotiation/Mediation/Arbitration].

Georgia law shall govern the interpretation and enforcement of this Agreement.

The venue for any legal action shall be [County Name] County, Georgia.

Workers’ Compensation

The Employee is covered by the Employer's workers' compensation insurance policy in accordance with the Georgia Workers' Compensation Act.

Professional Boundaries

The Employee will maintain professional boundaries in all interactions with executives and other employees.

The Employee will handle privileged or attorney-client communications appropriately.

Accommodation of Disabilities

The Employer will provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and Georgia law.

Company Property

The Employee is responsible for the care and return of all company property assigned to them, including smartphones, laptops, and access cards.

Credit Card Use/Signing Authority

Option A: The Employee may be authorized to use a company credit card for approved business expenses, subject to Employer's policy.

The Employee's signing authority is limited to [Specific Limits] and requires [Supervision/Approval].

Modification

The terms of this Agreement may be subject to change by the Employer with prior written notification, except where prohibited by Georgia law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Legal Name]

By: [Name and Title]

____________________________
[Employee Legal Name]