Georgia office assistant employment contract template

Georgia Office Assistant Employment Contract

This Georgia Office Assistant Employment Contract (the "Agreement") is made and entered into as of [Date], by and between [Employer Legal Name], located at [Employer Address] ("Employer"), and [Employee Legal Name], residing at [Employee Address] ("Employee").

1. Position and Duties

• The Employer hereby employs the Employee as a full-time Office Assistant.
• The Employee agrees to perform the following duties:
  • Option A: Answering telephones and directing calls.
  • Option B: Greeting visitors and providing assistance.
  • Option C: Handling incoming and outgoing mail and deliveries.
  • Option D: Scheduling appointments and managing calendars.
  • Option E: Maintaining paper and electronic filing systems.
  • Option F: Preparing reports, correspondence, and presentations.
  • Option G: Ordering and stocking office supplies.
  • Option H: Assisting with event planning and coordination.
  • Option I: Performing data entry and database management.
  • Option J: Managing office equipment and ensuring proper maintenance.
  • Option K: Providing general administrative support to staff members.
  • Option L: Other duties as assigned by the [Supervisor Title].

2. Supervision and Reporting

• The Employee will report directly to [Supervisor Name], whose title is [Supervisor Title].
• Option A: The Employee will receive daily direction from the Supervisor.
• Option B: The Employee will receive weekly direction from the Supervisor.
• Option C: The Employee will operate with a degree of autonomy, consulting with the Supervisor as needed.
• The Employee is expected to adhere to the company's chain of command as outlined in the employee handbook.

3. Full-Time Employment and Work Schedule

• This is a full-time position.
• Option A: The standard work schedule is [Number] hours per week, from [Start Time] to [End Time], Monday through Friday.
• Option B: The standard work schedule is [Number] hours per week, according to a schedule to be determined by the Employer.
• The Employee is expected to be present at the Employer's office during the scheduled work hours.
  • Option A: The Employee may be eligible for flexible scheduling arrangements, subject to the Employer's approval.
  • Option B: The Employee is not eligible for flexible scheduling arrangements.
• The Employee will be entitled to a [Duration] unpaid meal break and [Number] paid [Duration] rest breaks per day.

4. Workplace Location

• The primary workplace location is [Office Address].
• Option A: The Employee may be required to travel to other locations as needed.
• Option B: Remote work is not permitted for this position.
• Option C: Remote work is permitted in accordance with the Employer's remote work policy. The Employee must maintain a confidential and secure workspace when working remotely.

5. Employment Terms

• Option A: There is a [Number]-day probationary period.
• Option B: There is no probationary period.
• The Employee's performance will be evaluated [Frequency, e.g., annually].
• The Employee is expected to participate in ongoing training and professional development opportunities as required by the Employer.

6. Compensation

• Option A: The Employee's base salary will be [Dollar Amount] per year, payable [Frequency, e.g., bi-weekly].
• Option B: The Employee's hourly rate will be [Dollar Amount] per hour, payable [Frequency, e.g., bi-weekly].
• Overtime pay will be provided in accordance with the Fair Labor Standards Act (FLSA).
• Option A: The Employee is eligible for a bonus based on performance, as determined by the Employer.
• Option B: The Employee is not eligible for a bonus.
• The Employee will be reimbursed for authorized business expenses in accordance with the Employer's expense reimbursement policy.

7. Benefits

• The Employee is eligible for the following benefits, subject to the terms and conditions of the Employer's benefit plans:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Paid holidays (recognized state and federal holidays)
  • Vacation time: [Number] days per year, accrued [Accrual Method].
  • Sick leave: [Number] days per year, accrued [Accrual Method]. Note: Georgia does not mandate paid sick leave; this is per employer policy.

8. Compliance with Affordable Care Act (ACA)

• The Employer complies with the requirements of the Affordable Care Act. Information regarding healthcare coverage will be provided separately.

9. Unemployment Insurance and Workers' Compensation

• The Employer provides unemployment insurance and workers' compensation coverage in accordance with Georgia law.

10. Intellectual Property

• All intellectual property created by the Employee during the course of employment, including but not limited to documents, databases, and templates, shall be the sole property of the Employer.

11. Confidentiality

• The Employee agrees to maintain the confidentiality of all confidential information of the Employer, including but not limited to customer lists, financial information, and business strategies.
• This obligation of confidentiality shall continue both during and after the term of employment.
• The Employee shall not disclose any confidential information to any third party without the prior written consent of the Employer.

12. Technology and Data Security

• The Employee agrees to comply with the Employer's technology and data security policies.
• The Employee shall not use office computers for unauthorized purposes.
• The Employee shall not transmit confidential information without proper authorization.
• The Employee shall adhere to all applicable privacy and cybersecurity laws.

13. Behavioral and Professionalism Standards

• The Employee is expected to maintain a professional demeanor at all times.
• The Employee is expected to be punctual, adhere to dress code policies, and communicate respectfully with colleagues and clients.
• The Employee is expected to maintain a positive and respectful work environment.

14. Personal Devices and Access

• The use of personal devices is subject to the Employer's policies.
• The Employee will be provided with access to the premises as needed.
• The Employee's storage of personal belongings is subject to the Employer's policies.

15. Equal Employment Opportunity

• The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic under Georgia or federal law.
• The Employer is committed to providing a workplace free from harassment and discrimination.
• Employees can report complaints of discrimination or harassment to [Contact Person/Department].

16. Non-Compete and Non-Solicitation

• Option A: Employee agrees not to compete with Employer or solicit Employer's clients/employees for [Number] months following termination of employment within a [Geographic Area]. Note: This is subject to Georgia Restrictive Covenants Act.
• Option B: There is no non-compete or non-solicitation agreement.

17. At-Will Employment

• This is an at-will employment relationship, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

18. Termination

• Option A: The Employee is required to provide [Number] days' notice of resignation.
• Option B: There is no required notice period for resignation.
• Upon termination, the Employee will receive their final pay in accordance with Georgia law.
• The Employee is required to return all company property upon termination.
• The Employer may conduct an exit interview with the Employee.

19. Layoff, Reduction of Hours, and Reassignment

• In the event of a layoff, reduction of hours, reassignment, or position elimination, the Employer will comply with all applicable laws and policies.

20. Wage and Hour Compliance

• The Employer complies with all applicable wage and hour laws, including minimum wage and overtime requirements under the Fair Labor Standards Act (FLSA).

21. Dispute Resolution

• Option A: Any disputes arising out of or relating to this Agreement shall be resolved through mediation in [City, Georgia] before resorting to litigation.
• Option B: Any disputes arising out of or relating to this Agreement shall be resolved through binding arbitration in [City, Georgia] in accordance with the rules of the American Arbitration Association.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia.

22. Workplace Safety

• The Employer is committed to providing a safe and healthy workplace in accordance with OSHA regulations.
• The Employee has the right to a safe workplace.
• Emergency protocols are outlined in the employee handbook.

23. Fidelity and Ethics (If applicable)

• If the Employee handles sensitive documents, petty cash, or financial transactions, they are expected to maintain the highest ethical standards and act with fidelity to the Employer.

24. Modification of Policies

• The Employer reserves the right to modify its policies and procedures at any time, with reasonable notice to the Employee.

25. Acknowledgement

• The Employee acknowledges that they have reviewed and understand all workplace handbooks, safety guidelines, confidentiality policies, and HR complaint procedures.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Legal Name]

Signature: ____________________________

Date: ____________________________