Georgia receptionist employment contract template

Georgia Receptionist Employment Contract

This Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Company Name], a [State of Incorporation] corporation with a principal place of business at [Company Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Employment

• This Agreement establishes the terms and conditions of Employee’s full-time employment as a Receptionist in the Employer’s [City, Georgia] location.

2. Job Responsibilities

• The Employee's responsibilities include, but are not limited to:
• Greeting and screening visitors according to building security requirements.
• Answering and directing incoming calls professionally and efficiently.
• Managing schedules and appointments for [Name of Employee or Department].
• Handling incoming and outgoing mail and deliveries.
• Maintaining the lobby and reception area in a clean and orderly fashion, in accordance with company and local OSHA/regulatory standards.
• Assisting with administrative tasks such as data entry, document formatting, and supply ordering.
• Logging visitor information to comply with access control or facility safety policies.
• Ensuring adherence to Employer’s health, safety, and privacy protocols.

3. Skills and Qualifications

• Minimum qualifications for the position include:
• Professional demeanor and appearance.
• Excellent communication and interpersonal skills tailored for a Georgia business environment.
• Familiarity with multi-line phone systems.
• Proficiency in office software, including Microsoft Office suite, and scheduling/calendar tools.
• Knowledge of hospitality and customer service principles relevant to a Georgia business context.

4. Reporting Structure and Work Location

• The Employee will report directly to [Name of Supervisor], whose title is [Title of Supervisor].
• The Employee's primary work location is [Building Address, City, Georgia].
• Regular office presence is required.
• Specified working hours are [Start Time] to [End Time], Monday through Friday.
• Break schedules will be in compliance with Georgia law and company policy.
• The Employee is responsible for notifying [Designated Contact Person] in case of lateness or absence.

5. Employment Status and Compensation

• This is a non-exempt, full-time position.
• The Employee's hourly rate is [Hourly Rate].
• Wages will be paid via [Direct Deposit/Check].
• The pay cycle is [Weekly/Bi-Weekly].
• Overtime will be calculated in accordance with Georgia and federal FLSA wage and hour statutes.

6. Performance Reviews and Incentives

• The Employee's performance will be reviewed [Frequency of Review, e.g., annually].
• Option A: Merit pay increases may be awarded based on performance.
• Option B: The employee is eligible for [Bonus Amount] as a bonus based on [Criteria].

7. Employee Benefits

• The Employee is eligible for the following benefits:
• Health Insurance: [Details of Health Insurance].
• Dental Insurance: [Details of Dental Insurance].
• Vision Insurance: [Details of Vision Insurance].
• Retirement Plan: [Details of Retirement Plan, e.g., 401(k)].
• Vacation Leave: [Number] days per year, accrued according to company policy.
• Sick Leave: [Number] days per year, accrued according to company policy.
• Recognized Georgia State and Federal Holidays: [List of Holidays].
• Unpaid Leave (FMLA): Eligible in accordance with federal law.
• Other Perks: [Details of Other Perks, e.g., parking, transit subsidies].

8. Confidentiality

• The Employee acknowledges that they will have access to confidential information including, but not limited to, visitor logs, company directory information, HR communications, Employer trade secrets, and privileged correspondence.
• The Employee agrees not to disclose any confidential information to any third party, both during and after the term of employment.

9. Data Privacy and Technology Use

• The Employee’s use of company email, phone, internet, and security camera systems will be in accordance with company policy and applicable Georgia and federal data privacy laws.

10. Workplace Behavior and Employment Standards

• Personal calls and unauthorized visitors are prohibited during working hours.
• The Employee is required to maintain a professional appearance and conduct themselves professionally at all times.
• The Employee will adhere to the Employer’s social media and workplace communication policies.

11. Anti-Discrimination and Equal Opportunity

• The Employer is an equal opportunity employer and prohibits discrimination based on race, sex, age, disability, religion, national origin, pregnancy, or any other characteristic protected by Georgia or federal law.
• The Employer maintains a strict anti-harassment policy.

12. Security and Access Control

• The Employee may be subject to background checks as a condition of employment.
• The Employee will be issued an ID badge and must comply with all security and access control procedures.

13. Company Equipment

• The Employee will be provided with company equipment, including phones, computers, and visitor management systems.
• The Employee is responsible for the proper use and care of all company equipment.
• All company equipment must be returned upon termination of employment.

14. Intellectual Property

• Any written, organizational, or presentation materials developed by the Employee as part of their job duties shall be the sole property of the Employer.

15. At-Will Employment

• This is an at-will employment relationship, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to applicable laws.
• The Employer encourages a two-week notice for voluntary resignation.

16. Termination

• The Employer requires [Number] days written notice for resignation.
• Immediate termination may result from workplace misconduct, including theft, repeated absences, or gross neglect of duty.
• Final wage payout will be in accordance with Georgia wage payment laws.

17. Exit Interview

• Upon termination, the Employee will participate in an exit interview.
• The Employee will return all company property, including keys, access cards, and documents.

18. Health and Safety

• The Employee will adhere to front-desk ergonomic standards and emergency evacuation procedures.
• The Employee will report any accidents or injuries in accordance with Georgia OSHA requirements.

19. Workers' Compensation

• The Employee is covered by workers' compensation insurance in accordance with Georgia law.

20. Required Notices and Policies

• The Employee acknowledges receipt of all required notices and policies regarding break times and lactation breaks, in accordance with Georgia law.

21. Occupancy and Security Practices

• The Employee will maintain accurate sign-in/out logs of visitors as required for insurance, client contractual, or regulatory safety purposes.

22. Industry or Client Confidentiality Clauses

• If the Employee’s role requires access to sensitive health or financial information, the employee will comply with all HIPAA/FERPA or other industry-specific confidentiality requirements. [Specify requirements if applicable].

23. Dispute Resolution

• The parties agree to attempt to resolve any disputes through communication and mediation before resorting to litigation.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia.

24. Amendment

• The Employer reserves the right to amend employment policies with written notice to the Employee.

25. Acknowledgement

• The Employee acknowledges receipt of the Employer’s employee handbook and agrees to comply with its policies.

26. Non-Compete

• [Option A: No Non-Compete] There is no non-compete agreement as part of this employment.
• [Option B: Limited Non-Compete] As consideration for employment, the Employee agrees not to [specify restrictions, e.g., work for a direct competitor] within [Number] miles of [Company address] for [Number] months following termination of employment. This clause is specifically tailored to comply with Georgia law.

27. Background Checks, Drug Testing, and E-Verify

• [Option A: Required] The Employee is required to undergo background checks, drug testing, and E-Verify participation as a condition of employment.
• [Option B: Not Required] Background checks, drug testing, and E-Verify are not required for this position.

28. Reassignment of Duties

• The Employer reserves the right to reassign the Employee’s duties or work location based on business needs, subject to advance notice and compliance with Georgia wage/hour requirements.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Company Representative Name]

[Company Representative Title]

[Company Name]

____________________________

[Employee Name]