Georgia accountant employment contract template

Georgia Accountant Employment Contract

This Georgia Accountant Employment Contract (the "Agreement") is made and effective as of [Effective Date], by and between:

[Employer Legal Name], a [State of Incorporation] corporation with a principal place of business at [Employer Address] ("Employer"), and

[Employee Legal Name], residing at [Employee Address] ("Employee").

1. Employment

Option A: Employer hereby employs Employee, and Employee hereby accepts employment with Employer, as a Full-Time Accountant.

Option B: Employee’s start date will be [Start Date].

2. Job Duties

Employee's primary job duties shall include, but are not limited to:

• Preparing financial statements in accordance with GAAP and applicable Georgia regulations.
• Maintaining the general ledger.
• Managing accounts payable and receivable.
• Processing payroll.
• Reconciling accounts and bank statements.
• Budgeting and forecasting.
• Financial reporting in compliance with GAAP and applicable Georgia state regulations.
• Tax filing and compliance with federal, Georgia state, and local tax laws.
• Audit support and collaboration with internal and external auditors.
• Adherence to internal controls.
• SOX compliance (if applicable).
• Supporting year-end close procedures.
• Maintaining active CPA licensure (if applicable).
• Compliance with Continuing Professional Education (CPE) requirements as per Georgia State Board of Accountancy standards.

3. Reporting Relationship

Option A: Employee will report directly to the [Job Title, e.g., Controller].

Option B: Employee will work collaboratively with the [Department, e.g., HR, Operations] department.

4. Work Location

Option A: Employee's primary work location will be Employer's business office at [Employer Address] in Georgia.

Option B: Remote or hybrid work arrangement: [Specify details, including secure handling of confidential financial documents].

5. Employment Type and Work Hours

This is a full-time employment position.

Standard work hours are [Number] hours per week, typically Monday through Friday, [Start Time] to [End Time].

Overtime Eligibility: [Exempt/Non-Exempt]; overtime will be compensated at a rate of [Rate] per hour as required by Georgia wage and hour law.

Meal and Rest Breaks: Employee is entitled to meal and rest breaks as required by Georgia law.

6. Compensation

Annual Salary: [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly].

Bonus: [Specify details, if any, including performance criteria and payment schedule].

Annual Merit Increases: Eligibility subject to performance review.

Profit Sharing: [Specify details, if any].

7. Benefits

Employer shall provide the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) or other Retirement Plan
• Paid Vacation: [Number] days per year, accrued according to company policy.
• Sick Leave: [Number] days per year, accrued according to company policy.
• Paid Holidays: [List of Holidays]
• CPA/Professional Membership Fee Reimbursement: [Specify Amount].
• Continuing Professional Education (CPE) Credits: [Specify details].
• Job-Related Travel Reimbursement: Subject to company policy.

8. Ownership of Work Product

All work product, records, analyses, and reports created by Employee in the performance of their duties are the sole property of Employer.

9. Confidentiality

Employee agrees to maintain the confidentiality of all financial and client data, trade secrets, sensitive internal information, and comply with federal and Georgia state laws on privacy and data protection. This obligation survives termination of employment. Unauthorized disclosure is strictly prohibited.

10. Ethical Conduct

Employee shall adhere to the AICPA and Georgia State Board of Accountancy Codes of Professional Conduct, as applicable, and shall avoid conflicts of interest. Employee shall immediately report any violations or knowledge of fraud to Employer.

11. Outside Activities

Option A: Employee may not engage in any outside employment or consulting without prior written consent from Employer.

Option B: Employee may engage in outside employment or consulting only if it does not conflict with Employer's interests and with prior written consent.

12. Technology and IT Use

Employee shall adhere to Employer’s technology and IT use policies, including secure handling of accounting software, client databases, and encrypted communications. Employee shall comply with Georgia's data retention requirements for electronic financial records and not install unauthorized software or transmit unauthorized financial data.

13. Restrictive Covenants

Option A: (If applicable) Employee agrees to the following non-compete agreement: [Specify the terms of the non-compete, including geographic scope, duration, and prohibited activities, ensuring compliance with the Georgia Restrictive Covenants Act].

Option B: (If applicable) Employee agrees to the following non-solicitation agreement: [Specify the terms of the non-solicitation, including client relationships and proprietary financial practices].

Option C: No Restrictive Covenants.

14. Employment-at-Will

Employment is at-will, meaning that either Employer or Employee may terminate the employment relationship at any time, with or without cause or notice, subject to applicable Georgia law.

• Resignation: Employee shall provide [Number] days written notice of resignation.
• Termination: Employer may terminate employment with or without cause. Final wage payments will be made as required by Georgia law.
• Upon termination, Employee shall return all company property, including financial records and devices.

15. Anti-Discrimination and Harassment

Employer is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, sex, national origin, age, disability, genetic information, military status, or any other protected characteristic under federal and Georgia law. Employees should report any violations.

16. Record-Keeping and Destruction

Employee shall maintain accurate and complete records and comply with Employer’s policies regarding secure record-keeping and destruction of sensitive documents as required by Georgia state law.

17. Professional Errors and Omissions

Employee shall promptly report any professional errors, omissions, or breaches of fiduciary duty to Employer. Employee shall maintain [specify if employee or employer is responsible] accountant malpractice insurance.

18. Compliance with Laws

Employee shall comply with all applicable federal, Georgia state, and local laws, regulations, and ordinances affecting financial reporting and accounting practices.

19. Workers' Compensation

Employer shall provide workers' compensation insurance as required by Georgia law.

20. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through negotiation and mediation. Georgia law and courts shall govern any legal proceedings. The statute of limitations for any claim is [Number] years.

21. Acknowledgment of Policies

Employee acknowledges receipt of and agrees to be bound by Employer’s internal policies, code of conduct, and data security rules, as may be updated from time to time.

22. Modification of Job Duties

Employer reserves the right to update job duties or reporting lines in response to changes in Georgia regulatory requirements or company needs.

23. Record Retention for Audits

Employee must maintain accurate and complete records to facilitate any Georgia Department of Revenue or IRS audits, in compliance with record retention statutes.

24. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Legal Name]

Signature: ____________________________

Date: [Date]