Florida office manager employment contract template

Florida Office Manager Employment Contract

This Florida Office Manager Employment Contract ("Agreement") is made and entered into as of [Date] by and between [Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Full Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Full Address] ("Employee").

1. Position and Duties

• The Employer hires the Employee as a full-time Office Manager.
• The primary work location is [Office Address], Florida.

• Work Location Modification:
  • Option A: The Employer reserves the right to change the Employee's work location within [County] County, Florida, with [Number] days' notice.
  • Option B: The Employer may assign the Employee to temporary remote work assignments as needed.
• Responsibilities include, but are not limited to:
  • Office administration and organization.
  • Reception of staff and visitors.
  • Scheduling and coordination of meetings.
  • Supervision of clerical and administrative staff.
  • Vendor and supply management.
  • Facilities management.
  • Purchasing authority (limited to [Dollar Amount] per transaction).
  • Petty cash handling.
  • Accounts payable oversight.
  • Maintenance of confidential personnel and business records.
  • HR and payroll processing support.
  • IT coordination with third-party providers.
  • Implementation and enforcement of workplace policies and procedures.
  • Safety and emergency procedure implementation.
  • Compliance monitoring.

2. Reporting

• The Employee will report directly to [Direct Supervisor Title/Name].
• Secondary Reporting:
  • Option A: The Employee will also have a dotted line reporting relationship to [Secondary Supervisor Title/Name] for [Specific Area].
  • Option B: (No secondary reporting relationship.)

3. Employment Status and Hours

• The Employee's position is full-time, with a standard work week of [Number] hours.
• Standard working hours are [Start Time] to [End Time], Monday through Friday.
• Office Opening/Closing:
  • Option A: Employee is responsible for opening the office daily.
  • Option B: Employee is responsible for closing the office daily.
• Break and Meal Periods: Employee is entitled to a [Number] minute unpaid meal break and [Number] paid rest breaks during the workday.
• Flex Time/Overtime: Requests for flex time or overtime must be approved in advance by [Approving Manager]. Overtime will be compensated in accordance with the Fair Labor Standards Act (FLSA).

4. Compensation

• The Employee's annual base salary is [Dollar Amount], payable [Pay Cycle: biweekly or semimonthly].
• Overtime Rate: Overtime will be paid at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked over 40 in a workweek, as required by the FLSA.
• Direct Deposit: Payment will be made via direct deposit to the Employee's designated bank account.
• Bonus/Incentive:
  • Option A: The Employee is eligible for a performance-based bonus, as determined by the Employer, based on [Bonus Criteria].
  • Option B: (No bonus or incentive plan.)

5. Benefits

• Medical Insurance: The Employee is eligible for medical insurance coverage, subject to the terms of the Employer's plan.
• Dental Insurance: The Employee is eligible for dental insurance coverage, subject to the terms of the Employer's plan.
• Vision Insurance: The Employee is eligible for vision insurance coverage, subject to the terms of the Employer's plan.
• Life Insurance: The Employee is eligible for life insurance coverage, subject to the terms of the Employer's plan.
• Retirement Plan: The Employee is eligible to participate in the Employer's 401(k) plan, subject to the plan's terms.
• Paid Vacation: The Employee will accrue paid vacation time at a rate of [Number] days per [Time Period], subject to the Employer's vacation policy.
• Paid Sick Leave: The Employee will accrue [Number] days of paid sick leave per year, subject to company policy.
• Parental Leave: Parental leave will be granted in accordance with the Employer's policy and applicable federal regulations.
• Paid Holidays: The Employee will be entitled to the following paid holidays: [List of Holidays].
• Travel Reimbursement: The Employee will be reimbursed for reasonable travel expenses incurred in the performance of their duties, in accordance with the Employer's travel reimbursement policy.
• Professional Development:
  • Option A: The Employer will provide [Dollar Amount] per year for professional development and continuing education related to office management duties.
  • Option B: (No professional development benefits.)

6. Non-Discrimination and Harassment

• The Employer is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, sex (including pregnancy), national origin, age, disability, marital status, or any other protected characteristic under Florida and federal law, including the Florida Civil Rights Act and Title VII of the Civil Rights Act.

7. Workplace Safety and OSHA Compliance

• The Employer is committed to maintaining a safe workplace and complying with all applicable OSHA regulations and Florida Workers' Compensation laws.

8. Confidentiality

• The Employee agrees to hold confidential all sensitive company data, personnel records, payroll information, proprietary business information, and personal data of office staff and clients. This obligation survives termination of employment.
• Unauthorized Use/Disclosure: The Employee shall not use or disclose any Confidential Information except as required in the performance of their duties and with the Employer's prior written consent.
• HIPAA/Privacy:
  • Option A: If applicable to this work environment, the Employee agrees to comply with all applicable HIPAA and privacy rules.
  • Option B: (Not applicable to this work environment.)

9. Outside Employment and Conflicting Activities

• The Employee shall not engage in any outside employment or business activities that conflict with the Employer's interests or compromise their ability to perform their duties.
• Exclusivity:
  • Option A: During the term of employment, the Employee's full professional time and attention shall be devoted to the Employer's business.
  • Option B: (No exclusivity requirement.)

10. Intellectual Property

• Any office procedures, manuals, forms, or internal systems designed by the Employee during the course of employment shall be the sole property of the Employer. The Employee agrees that all such work is "work for hire" under applicable copyright law.

11. Data Security and IT Policy

• The Employee is responsible for managing office passwords, adhering to computer use guidelines, and complying with the Employer's cybersecurity protocols. The Employee must report any security incidents immediately to [Designated Contact].

12. Professional Conduct

• The Employee shall maintain a professional demeanor, adhere to the Employer's dress code, and use company property responsibly. The Employee shall treat all staff and customers with respect and courtesy.

13. Probationary Period

• Probationary Period:
  • Option A: The Employee's employment is subject to a [Number]-day probationary period.
  • Option B: (No probationary period.)
  • During the probationary period, the Employee's performance will be evaluated based on [Evaluation Criteria]. Feedback will be provided by [Feedback Provider].

14. Termination

• Voluntary Resignation: The Employee may resign by providing [Number] weeks' written notice to the Employer.
• Employer-Initiated Dismissal: The Employer may terminate the Employee's employment at any time, with or without cause, subject to applicable Florida law. Termination for gross misconduct may be immediate.
• Final Wage Payment: Upon termination, the Employee will receive all wages due, in accordance with Florida law.
• Return of Property: Upon termination, the Employee must return all keys and company property to the Employer.

15. Leave Policies

• Jury Duty Leave: The Employee is entitled to leave for jury duty, as required by Florida law.
• Bereavement Leave: The Employee is entitled to [Number] days of bereavement leave in the event of the death of an immediate family member.
• Unpaid Leave: Requests for unpaid leave will be considered on a case-by-case basis.

16. Non-Solicitation/Non-Compete

• Non-Solicitation: During employment and for a period of [Number] months following termination, the Employee shall not solicit any employees or clients of the Employer.
• Non-Compete:
  • Option A: During employment and for a period of [Number] months following termination, within a [Number]-mile radius of [Office Address], the Employee shall not engage in any business activity that is directly competitive with the Employer's business, specifically [Scope of Restriction]. This restriction is narrowly tailored to protect the Employer’s legitimate business interests.
  • Option B: (No non-compete agreement.)

17. Conflict Resolution

• Good Faith Negotiation: The parties agree to first attempt to resolve any disputes through good faith negotiation.
• Mediation/Arbitration:
  • Option A: Any unresolved dispute shall be submitted to mediation in [City], Florida.
  • Option B: Any unresolved dispute shall be submitted to binding arbitration in [City], Florida.
• Choice of Law/Venue: This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. Venue for any legal action shall be in [County] County, Florida.

18. Public Record Obligations (if applicable)

• If the Employer is a public or quasi-public entity, the Employee acknowledges that their actions may be subject to Florida's public record laws.

19. Background Check/Drug Testing/Eligibility to Work

• This offer of employment is contingent upon the successful completion of a background check, drug test (if required), and verification of eligibility to work in the United States.

20. Office Equipment/Supplies

• The Employer will provide the Employee with the necessary office equipment and supplies to perform their duties.

21. E-Verify/I-9 Compliance

• The Employer complies with E-Verify and Form I-9 requirements, as mandated by law.

22. Workplace Violence/Harassment/Emergency Procedures

• The Employee agrees to participate in training on the Employer's workplace violence prevention, anti-harassment, and emergency evacuation procedures.

23. Policy References/Agreements

• The Employee acknowledges receipt and understanding of the Employer's employee handbook and other relevant policies.

24. Entire Agreement

• This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written. This Agreement may be modified only by a written amendment signed by both parties. All terms are subject to employer discretion except where limited by Florida law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________

Date: ____________________________