Florida receptionist employment contract template

Florida Receptionist Employment Contract

This Florida Receptionist Employment Contract ("Agreement") is made and entered into as of [Date], by and between [Employer Full Legal Name], a [State of Formation] [Business Type] with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

Employer Phone: [Employer Phone Number]
Employer Email: [Employer Email Address]

Employee Phone: [Employee Phone Number]
Employee Email: [Employee Email Address]

1. Job Title and Duties

Option A: Job Title: Receptionist
The Employee shall be employed as a Receptionist and shall perform duties including, but not limited to:
Greeting and directing visitors in person and via phone.
Handling a multi-line phone system.
Scheduling appointments and managing meeting rooms.
Maintaining visitor and package logs.
Receiving and sorting mail and deliveries.
Responding to routine inquiries.
Performing basic clerical tasks (faxing, copying, scanning, filing, data entry, document management).
Maintaining the cleanliness and professional appearance of the reception area.
Applying visitor security or check-in procedures as required.
Complying with health, safety, and privacy rules (e.g., HIPAA if applicable).
Supporting other departments as assigned.
Operating telephone systems, intercoms, and visitor management software.
Maintaining confidentiality, discretion, decorum, and providing excellent customer service.

Option B: (Add specific duties tailored to the company) The Employee shall also be responsible for [Specific Duty 1], [Specific Duty 2], and [Specific Duty 3].

The Employee will report to [Immediate Supervisor Name and Title] and coordinate with [Other Administrative/Security Personnel, if applicable].

The primary work location is [Work Location Address], Florida. This position is [Exclusively On-Site/Hybrid]. Building access and security credential requirements: [Details of Requirements].

2. Employment Status and At-Will Employment

Option A: Full-time. The Employee is expected to work approximately 40 hours per week. The typical daily schedule is [Shift or Typical Daily Schedule].

Option B: Work Hours are [Start Time] to [End Time], Monday through Friday.

This is an at-will employment relationship. Both the Employer and the Employee may terminate the employment relationship at any time, with or without cause and with or without notice, subject to applicable law. [Include any company progressive discipline or notice practices, if applicable].

Florida law does not mandate meal or rest breaks for adults. Employer policy regarding breaks is: [Employer Break Policy].

3. Compensation

Option A: The Employee shall be paid an hourly wage of [Hourly Wage] per hour.

Option B: The Employee shall be paid a salary of [Salary] per year, payable [Pay Period].

Overtime will be paid in accordance with the Fair Labor Standards Act (FLSA) and Florida law.

Wages will be paid via [Method of Wage Payment, e.g., direct deposit].

Option A: Attendance, punctuality, and performance bonuses: [Details of Bonus Structure, if any].

Option B: No bonuses will be provided.

Florida law does not require paid meal or rest breaks. Employee will be paid for [Paid/Unpaid] breaks.

4. Benefits

The Employee may be eligible to participate in the Employer's group health, dental, and vision insurance plans, subject to the terms and conditions of those plans. Eligibility begins [Date or Condition].

Paid Holidays: [List of Observed Holidays].

Paid Time Off (PTO) or Vacation Days: [Number of Days/Policy].

Sick Leave: [Number of Days/Policy - Note Florida Does Not Mandate Paid Sick Leave].

Bereavement Leave: [Details of Policy].

Jury Duty: [Details of Policy].

401(k) or other Retirement Plan: [Details of Policy].

Workers' Compensation: Employee is covered by Florida's Workers' Compensation laws.

Unemployment Insurance: Employee is covered by Florida's Unemployment Insurance laws.

Uniforms/Dress Code: [Employer provides/reimburses/Employee responsible].

Commuter/Parking Allowance: [Details of Allowance, if any].

5. Confidentiality and Privacy

The Employee shall maintain the confidentiality of all confidential information of the Employer, including, but not limited to, visitor logs, appointment schedules, calls, and sensitive documents.

The Employee shall not disclose any confidential information to any third party without the prior written consent of the Employer.

The Employee will comply with all applicable privacy laws, including [HIPAA/FERPA, if applicable], regarding protected health information or student records.

Document and record retention and destruction protocols will be followed as outlined by the employer and in line with Florida privacy and business record requirements.

6. Employee Conduct

The Employee shall conduct themselves professionally and courteously at all times.

The Employee shall promptly and courteously answer the telephone and greet visitors.

The Employee shall use business phone/email and other communication tools appropriately.

The Employee shall report any suspicious persons or security incidents to [Designated Person/Department].

The Employee shall comply with all Employer security and workplace safety protocols, including those required under Florida Occupational Safety and Health (OSHA) regulations.

7. Dress Code and Grooming

Option A: Business Attire. The Employee shall maintain a professional appearance in accordance with the Employer's dress code.

Option B: [Specific Dress Code Details].

Reasonable accommodations will be made for religious or disability needs.

8. Qualifications and Certifications

The Employee represents that they possess the following qualifications:

• Basic computer proficiency.
• Customer service experience.
• [Florida Driver's License, if applicable].

[Background Screening/Fingerprinting Requirements, if applicable].

9. Intellectual Property

All materials, templates, and documents generated in the course of the Employee's duties are the exclusive property of the Employer.

The Employee shall not use company systems for personal purposes except as permitted by company policy.

10. Security and Access

The Employee is responsible for maintaining the security of keys, access cards, and visitor badges.

The Employee shall comply with all Florida-specific premises liability and access authorization protocols.

11. Termination

The Employee may resign from employment by providing [Number] days' written notice to the Employer.

The Employer may terminate the Employee's employment at any time, with or without cause, subject to applicable law.

Upon termination, the Employee shall receive their final pay in accordance with Florida law.

The Employee shall return all Employer property, including ID badges, keys, manuals, and uniforms.

[Details of Exit Interview Procedure, if any].

12. Restrictive Covenants

The Employee agrees not to solicit the Employer's clients or employees during their employment and for a period of [Number] months following termination of employment.

The Employee agrees not to disparage the Employer or its employees at any time.

The Employee shall continue to maintain the confidentiality of the Employer's confidential information following termination of employment.

[Non-compete clause, if applicable, must be narrowly tailored and comply with Florida statute].

13. Equal Employment Opportunity

The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, pregnancy, genetic information, or any other characteristic protected by law.

The Employer prohibits harassment of any kind.

Reporting procedures for suspected violations: [Reporting Procedures].

14. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through internal complaint procedures, followed by [Mediation/Arbitration] in Florida under Florida law.

Exclusive jurisdiction and venue for legal disputes shall be in [County] County, Florida.

15. Acknowledgment

The Employee acknowledges receipt of and agreement to the company handbook, emergency evacuation plans, visitor procedures, IT and social media usage policies.

16. Compliance with Law

This Agreement and all related documents comply with Florida employment and labor laws and regulations.

The Employer may update this Agreement to maintain legal compliance.

17. Miscellaneous

Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Entire Agreement: This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

Amendment: This Agreement may be amended only by a written instrument signed by both parties.

Electronic Signature: Electronic signatures shall be accepted in accordance with Florida's Uniform Electronic Transaction Act.

Modifications: All elements of this Agreement are modifiable or customizable as appropriate for the specific employer, industry, or business setting while preserving legal compliance and operational best practices for a receptionist employed full-time in the state of Florida.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Full Legal Name]

By: ____________________________
[Employer Representative Name]
[Employer Representative Title]

____________________________
[Employee Full Legal Name]