Florida office assistant employment contract template

Florida Office Assistant Employment Contract

This Florida Office Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between:

• [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and
• [Employee Legal Name], residing at [Employee Address] ("Employee").

Position

• The Employer hires the Employee as a full-time Office Assistant.

Job Duties

• The Employee's primary responsibilities will include, but are not limited to:
• Answering and directing telephone calls.
• Scheduling appointments and managing calendars.
• Managing incoming and outgoing correspondence (mail, email, faxes).
• Maintaining physical and electronic filing systems.
• Data entry and record keeping.
• Preparing reports and presentations.
• Coordinating office supplies and equipment maintenance.
• Supporting various departments as needed.
• Handling confidential information with discretion.
• Greeting and assisting visitors.
• Providing administrative support to [Supervisor Name/Department].
• Option A: Basic bookkeeping tasks (e.g., expense reports, invoice processing).
• Option B: Arranging travel itineraries and accommodations.
• Option C: Assisting with event planning and coordination.

Reporting Structure

• The Employee will report directly to [Direct Supervisor Name] or the [Department Name]. The chain of command for workflow and performance feedback is as follows: [Chain of Command Description]. The employee will provide [Daily/Weekly/Monthly] reports to [Recipient] on [Report Content].

Work Location

• The Employee's primary work location is [Business Address] in [City], Florida.
• The Employee is expected to be on-site [Number] days per week.
• Option A: Temporary remote work may be permitted subject to Employer's remote work policy.
• Option B: Remote access requires the use of company-provided equipment and adherence to security protocols.
• All remote work must comply with applicable health and safety laws.

Work Schedule

• The Employee's full-time work schedule is [Number] hours per week, typically from [Start Time] to [End Time], [Days of the Week].
• The Employee is entitled to a [Number] minute meal break and [Number] minute rest breaks.

Overtime

• Option A: The Employee is classified as non-exempt and eligible for overtime pay at one and one-half times the regular rate for hours worked over 40 in a workweek, as defined by the FLSA.
• Option B: The Employee is classified as exempt and is not eligible for overtime pay.

Compensation

• The Employer will pay the Employee a [Hourly/Salary] of [Dollar Amount] [Per Hour/Per Year], payable [Weekly/Biweekly/Monthly].
• Option A: Payment will be made via direct deposit to the Employee's designated bank account.
• Option B: Payment will be made via pay card.
• Option C: The Employee is eligible for a performance-based bonus of up to [Percentage]% of their annual salary, based on [Bonus Criteria].
• All wage deductions will comply with Florida law.

Benefits

• The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
• Health insurance.
• Dental insurance.
• Vision insurance.
• Group life insurance.
• 401(k) or retirement plan participation.
• Paid time off (PTO), including [Number] days of vacation and [Number] days of sick leave per year.
• [Number] paid holidays recognized by the Employer.
• Bereavement leave according to company policy.
• Option A: [Number] weeks of unpaid leave in accordance with the Family and Medical Leave Act (FMLA), if eligible.
• Eligibility and enrollment procedures are outlined in the Employee Handbook.

Confidentiality and Data Privacy

• The Employee acknowledges that they will have access to confidential information, including but not limited to customer data, employee records, and company trade secrets.
• The Employee agrees to protect the confidentiality of all such information and to comply with all applicable data privacy laws, including Florida statutes.
• The employee must adhere to all protocols for handling, storing, and disposing of confidential documents.

Recordkeeping and Document Retention

• The Employee will maintain accurate and complete records in accordance with the Employer's recordkeeping and document retention policies, and compliant with Florida business regulations.

Intellectual Property

• All intellectual property created by the Employee during the course of their employment, including but not limited to workplace forms, training materials, and process documentation, shall be the sole property of the Employer.

Code of Conduct

• The Employee agrees to abide by the Employer's Code of Conduct, which includes but is not limited to: compliance with all company policies, adherence to the dress code, professional communication, courtesy to clients and coworkers, prohibition of workplace harassment, appropriate use of office equipment and supplies, and observance of office safety protocols.

Equal Employment Opportunity

• The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by federal or Florida law. The employer prohibits retaliation for complaints of discrimination or participation in investigations.

Reasonable Accommodations

• The Employer will provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and the Florida Civil Rights Act. Employees should submit requests for accommodation to [HR Department/Contact Person].

Technology Use

• The Employee's use of personal devices, social media, email, and the internet is subject to the Employer's policies, including monitoring. Bringing confidential information outside the workplace is prohibited.

Workplace Safety

• The Employee is required to report any accidents or unsafe conditions promptly and to participate in workplace safety training as required by Florida workers' compensation and safety statutes.

Training and Development

• The Employee will participate in required onboarding, and training for office procedures or systems. Ongoing development may include occasional software or compliance trainings.

Outside Employment

• Option A: The Employee is permitted to engage in outside employment, provided that it does not interfere with their job duties or create a conflict of interest.
• Option B: The Employee is prohibited from engaging in outside employment that is competitive with the Employer's business.
• Any outside employment must comply with Florida non-compete and non-solicitation law.

Termination

• Employment may be terminated by either party, with or without cause, subject to the following:
• Option A: The Employee is required to provide [Number] days' written notice of resignation.
• Option B: The Employer may terminate the Employee's employment for cause, including but not limited to [Examples of Cause].
• The Employer will provide [Number] days' written notice of termination without cause.
• Final pay will be issued in accordance with Florida law.
• Accrued PTO will be paid out according to company policy.
• The Employee must return all company property upon termination.

Dispute Resolution

• Any disputes arising out of or relating to this Agreement shall be resolved through:
• Internal complaint procedures.
• Escalation to the Human Resources Department.
• Option A: Mediation.
• Option B: Arbitration.
• Option C: Litigation in a court of competent jurisdiction in [County] County, Florida.

Severability

• If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Amendment

• This Agreement may be amended only by a written instrument signed by both parties.

Integration

• This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

At-Will Employment

• The Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to any applicable notice provisions outlined above. This is consistent with Florida law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Representative Name]

[Employer Title]

[Employer Legal Name]

____________________________

[Employee Legal Name]