Florida executive assistant employment contract template

Florida Executive Assistant Employment Contract

This Full-Time Executive Assistant Employment Contract is made and entered into as of [Date], by and between [Employer Full Legal Name], with a principal place of business at [Employer Address], hereinafter referred to as "Employer," and [Executive Assistant Full Legal Name], residing at [Executive Assistant Address], hereinafter referred to as "Employee."

1. Employment

Option A: Employer hereby employs Employee as a Full-Time Executive Assistant.

Option B: Employer hereby employs Employee as a Full-Time Executive Assistant, reporting directly to [Supervising Executive Name(s)].

2. Job Duties

The Employee's primary job duties include, but are not limited to:

• Calendar and schedule management for senior leadership.
• Drafting and reviewing correspondence.
• Planning travel and managing itineraries.
• Preparing reports, presentation materials, and meeting minutes.
• Handling sensitive information.
• Screening calls and visitors.
• Arranging business and personal appointments.
• Event planning.
• Preparing and reconciling expense reports.
• Managing office files and confidential records.
• Coordinating with other administrative staff.
• Supporting HR or onboarding activities for the executive.
• Acting as liaison with clients and stakeholders.

3. Required Skills and Tools

Employee must be proficient in:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Google Workspace (Gmail, Google Calendar, Google Docs).
• Online meeting platforms (Zoom, Microsoft Teams).
• Travel booking software.

Option A: Employer will provide Employee with a laptop and phone.

Option B: Employee is authorized to use Employer-provided devices for secure communications and accessing confidential information.

4. Reporting Structure

Employee will report directly to [Supervising Executive Name(s)].

Option A: In case of conflicting instructions, Employee should escalate to [Name of Higher Authority].

Option B: Priority escalation will follow the established company protocol.

5. Office Location and Remote Work

The primary office location is [Employer Physical Address in Florida].

Option A: On-site presence is required five days per week.

Option B: Remote work is permitted [Number] days per week, subject to Employer approval and adherence to security protocols. Employee will ensure secured access to confidential information during remote work.

Option C: Travel within Florida may be required as needed.

6. Employment Classification and Working Hours

Option A: Employee is classified as a full-time, non-exempt employee.

Option B: Employee is classified as a full-time, exempt employee.

Standard working hours are [Number] hours per week, [Start Time] to [End Time], Monday through Friday.

Option A: Overtime work requires prior authorization.

Option B: Occasional after-hours availability may be required.

Rest and break policies will comply with Florida law.

7. Compensation

Option A: Employee's annual salary is [Dollar Amount], payable [Payment Frequency] via [Payment Method].

Option B: Employee's hourly wage is [Dollar Amount], payable [Payment Frequency] via [Payment Method].

Option C: Employee is eligible for a performance bonus of up to [Percentage]% of their annual salary, based on [Bonus Criteria].

Employer will comply with Florida minimum wage and wage payment timing requirements.

8. Benefits

Employee is eligible for the following benefits:

• Health, dental, and vision insurance.
• Life insurance.
• Short-term and long-term disability insurance.
• Retirement plan participation ([401(k) or Other Plan]).
• Paid vacation policy ([Number] days per year).
• [Number] paid holidays per year, recognized by the state of Florida.
• Paid/unpaid sick leave ([Number] days per year).
• Bereavement leave.
• Parental leave.
• Option A: Professional development reimbursement up to [Dollar Amount] per year.
• Option B: Wellness stipend of [Dollar Amount] per year.
• Accrual, carryover, and payout procedures for all leave types will be in accordance with company policy and Florida law.

9. Confidentiality and Non-Disclosure

Employee acknowledges that they will have access to confidential information, including:

• Trade secrets.
• Strategic plans.
• Privileged communications.
• Proprietary data.
• Client-sensitive data.
• Option A: Patient Health Information (PHI)

Employee agrees to maintain the confidentiality of all such information both during and after employment.

Employee shall comply with the Florida Uniform Trade Secrets Act.

Employee will adhere to Employer's data security and IT use policies.

10. Misuse of Privileged Access and Conflicts of Interest

Employee is prohibited from misusing privileged access, submitting fraudulent expense reports, or sharing confidential information.

Employee must disclose any conflicts of interest or outside employment.

11. Intellectual Property

All work product created by Employee during their employment shall be the property of Employer.

12. Non-Compete and Non-Solicitation

Option A: Employee agrees not to compete with Employer within [Geographic Area] for a period of [Number] months after termination of employment.

Employee agrees not to solicit Employer's employees or clients during and after employment.

This clause is subject to Florida Statutes Section 542.335 and is intended to protect Employer's legitimate business interests.

13. At-Will Employment

Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause.

Option A: Employee is required to provide [Number] weeks' notice of resignation.

Upon termination, Employee will return all Employer property.

14. Anti-Harassment and Non-Discrimination

Employer is an equal opportunity employer and prohibits discrimination based on race, gender, disability, marital status, pregnancy, age, sexual orientation, or any other protected category under federal and Florida law.

15. Safety and Health

Employer is committed to providing a safe and healthy workplace in compliance with Florida and federal law.

16. Dispute Resolution

Any disputes arising out of or related to this agreement shall be resolved through negotiation and mediation, followed by arbitration in [County Name] County, Florida, under Florida law.

17. Entire Agreement and Severability

This agreement constitutes the entire agreement between the parties and supersedes all prior agreements.

If any provision of this agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

18. Governing Law

This agreement shall be governed by and construed in accordance with the laws of the State of Florida.

19. Additional Provisions

Option A: Employee is assigned an Employer credit card with a limit of [Dollar Amount].

Option B: Employee is required to maintain notary status.

Option C: Employee will undergo periodic background checks.

Option D: Employee must sign a separate Non-Disclosure Agreement (NDA) attached hereto.

Option E: Employee is eligible for jury duty leave in accordance with Florida law.

Option F: Employee will receive a wellness stipend of [Dollar Amount] annually.

Option G: Employee will be provided with executive mentoring opportunities.

20. Performance Evaluation

Employee will receive regular performance evaluations and feedback.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Full Legal Name]

By: ____________________________
[Employer Representative Name]
[Employer Representative Title]

____________________________
[Executive Assistant Full Legal Name]