Florida accountant employment contract template

Florida Accountant Employment Agreement

This Florida Full-Time Accountant Employment Agreement (the “Agreement”) is made and effective as of [Effective Date] by and between [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

1. Position

Option A: Full-Time Accountant

Option B: Senior Accountant

Option C: Staff Accountant

The Employee is hired as a Full-Time Accountant.

The Employee's job duties include:

• Maintaining general ledgers.
• Preparing and analyzing financial statements.
• Supporting external and internal audits (including compliance with Florida’s Government-in-the-Sunshine Law if applicable).
• Managing payroll and tax reporting specific to federal, state, and local Florida taxes.
• Preparing Florida state sales tax returns.
• Handling reconciliation of accounts.
• Monitoring cash flows.
• Assisting with regulatory compliance for Florida business entities.
• Consulting regarding state-specific compliance issues such as Florida corporate income/franchise tax.

2. Qualifications

Option A: Bachelor’s degree in accounting or finance

Option B: Active CPA license required

Option C: Pursuing CPA license

The Employee must possess a bachelor’s degree in accounting or finance. [Specify CPA Requirement]. The Employee must maintain continuing professional education in accordance with Florida Board of Accountancy rules. Employer [will/will not] support CPA or CPE credits. [Details on CPA/CPE Support]

3. Supervision and Reporting

The Employee will report directly to [Supervisor Name], [Supervisor Title]. The Employee will maintain professional communication standards and comply with Florida-specific client confidentiality statutes, including the CPA-Client Privilege under Florida law.

4. Work Location

The primary work location is [Florida Work Address].

Option A: Remote work is not permitted.

Option B: Remote/hybrid work is permitted, subject to company policy.

If remote/hybrid work is permitted, the Employee will comply with Florida state working-from-home rules (such as business-use-of-home and data security for financial information).

5. Employment Type and Work Hours

The employment is full-time. The standard work week is [Number] hours per week. The Employer complies with Florida’s minimum wage requirements. [Specify Overtime Eligibility, if any]. Break and meal periods will be provided according to company policy and Florida labor laws. [Details on break/meal periods]

6. Compensation

The Employee's compensation will be:

Option A: An annual base salary of [Dollar Amount].

Option B: An hourly wage of [Dollar Amount].

Overtime will be paid at the rate of one and one-half times the regular hourly rate for hours worked over 40 in a workweek, as required by state and federal law [If Overtime Applies]. Step increases or annual reviews [will/will not] be conducted. [Details on increases/reviews]. Payment will be made [Method of Payment] and with a frequency of [Pay Frequency], compliant with Florida wage payment requirements. [Describe any incentive programs or performance bonuses]. Expense reimbursements will be processed [Frequency] and with [Method]. [Details on Documentation standards for reimbursements]

7. Benefits

The Employee will be eligible for the following benefits:

• Health insurance [Details]
• Dental insurance [Details]
• Vision insurance [Details]
• Retirement plan ([401(k) or other Florida-specific plan]) [Details]
• Paid leave (vacation, sick, bereavement, jury duty) [Details]
• Florida-recognized holidays [List of Holidays]
• Family leave options compliant with FMLA and any local regulations [Details]
• Professional liability insurance [Details of Coverage, if provided]
• Ongoing training or tuition reimbursement specifically for CPE or relevant accounting courses [Details].

Eligibility timelines and enrollment details are [Details].

8. Professional Responsibilities and Industry Compliance

The Employee must adhere to GAAP and other applicable accounting standards. The Employee must comply with Florida Statutes governing accounting (such as Chapter 473, Florida Statutes). The Employee must accurately and timely file tax and regulatory reports to Florida agencies (e.g., Florida Department of Revenue). The Employee is prohibited from the unauthorized practice of law or representation before Florida tax authorities unless qualified. The Employee must cooperate with state and federal audits.

9. Confidentiality

The Employee will maintain the confidentiality of financial data, client information, and trade secrets under Florida law. Records management and retention will follow both company policy and Florida’s statutory retention obligations for financial records.

10. Intellectual Property

Any workpapers, spreadsheets, reports, or financial systems improvements made during employment are the property of the Employer. Outside consulting or “moonlighting” roles require company approval, with reference to Florida Board of Accountancy Code of Conduct where applicable. [Process for approval]

11. Professional Ethics and Integrity

The Employee will maintain professional ethics and integrity in accounting practices, with reference to the Florida Board of Accountancy and AICPA ethical guidelines. The Employee must immediately report suspected fraud, fraudulent misrepresentation, or material misstatement as required by Florida law.

12. IT and Data Security

The Employee will adhere to IT and data security protocols specific to financial information and client data as prescribed by Florida’s data protection and breach notification laws, including requirements for secure access, storage, transmission, and reporting of incidents. [Specific security measures]

13. Non-Compete, Non-Solicitation, and Non-Disclosure

Option A: Non-Compete Clause

Option B: Non-Solicitation Clause

Option C: Non-Disclosure Clause

Employee agrees to [Choose applicable clauses]:

• Non-Compete: During the term of employment and for [Duration] after termination, the Employee will not engage in [Specific Industry/Activities] within [Geographic Scope]. This restriction is reasonable and necessary to protect the Employer's legitimate business interests under Section 542.335, Florida Statutes.
• Non-Solicitation: During the term of employment and for [Duration] after termination, the Employee will not solicit the Employer’s clients, customers, or employees.
• Non-Disclosure: The Employee will not disclose confidential information or trade secrets of the Employer at any time.

14. Conflict of Interest and Outside Employment

The Employee must disclose any outside business affiliations or family business matters that may conflict with duties to the Employer, per Florida’s professional responsibility standards.

15. At-Will Employment and Termination

Employment is at-will, unless otherwise specified in writing.

Option A: Voluntary Resignation

Option B: Dismissal for Cause

Option C: Layoff/Redundancy

• Voluntary Resignation: Requires [Number] weeks' notice.
• Dismissal for Cause: Includes material breach of fiduciary duty, fraud, or gross negligence.
• Layoff/Redundancy: [Details on severance/benefits, if any].

Upon termination, the Employer will pay final wages and any accrued, unused PTO according to Florida law. The Employee must return all employer property (records, equipment, keys, and confidential information).

16. Dispute Resolution

Disputes will be resolved through:

• Internal grievance process
• Mediation
• Binding arbitration

Florida law and courts will be the forum for legal proceedings. Reference Florida's Wage Theft Ordinances where county-specific rules may apply.

17. Anti-Discrimination, Equal Employment, and Anti-Harassment

The Employer complies with the Florida Civil Rights Act and local ordinances. The Employer prohibits discrimination based on [List of protected categories under Florida law]. The Employer has a complaint/reporting process for violations. [Details of the process]

18. Worker’s Compensation

The Employer complies with Florida’s worker’s compensation requirements and maintains safe working conditions. The Employee must promptly report hazards or injuries.

19. Regulatory Reporting and Cooperation

The Employee will assist in complying with requests from the Florida Department of Revenue, Florida Board of Accountancy audits, or other regulatory bodies.

20. Document Retention

The Employee will retain documents in compliance with Florida’s records law if public entity clients are served (“Government-in-the-Sunshine” compliance).

21. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Legal Name]

By: ____________________________

[Employer Representative Name], [Employer Representative Title]

____________________________

[Employee Full Legal Name]